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Frequently Asked Questions
Resuming Extramural Operations After the Shutdown
Last Revised: October 24, 2013 Related Public FAQs Related Public FAQs            
Related Public FAQs Related NIH Staff FAQs            

  1. Have progress report deadlines been extended?
    Yes.  Due dates for Research Performance Progress Reports that were due between October 1-October 21, 2013 have been extended to November 4, 2013.
  2. Will November grant application due dates change?
    No. November, 2013 grant application due dates will not be extended. NIH’s Loan Repayment Program due dates have been extended from November 15 to December 2, 2013, however.
  3. How is NIH handling continuous submission of applications?
    Applications submitted to NIH under the continuous submission policy will be reviewed no later than 120 days after receipt, as per the policy.
  4. Can I withdraw a grant application that is assigned to January 2014 Council from consideration?
    Yes.  If you do not wish your application to be reviewed in time to go to January 2014 Council, you are welcome to withdraw the application and submit it for the May Council round using the standard due dates.  (Note, the October standard due dates were moved to November, 2013 because of the shutdown. See NOT-OD-14-007 for the new dates.)
  5. Will late applications be accepted for the new due dates?

    The NIH late application policy will apply as follows:

    New Due Date

    Activity Code

    Two Week Late Policy Applies?

    Nov 1

    RFAs, PARs


    Nov 12

    R01s, U01s, K's (New)


    Nov 14

    Exceptions (ASSIST)


    Nov 18

    R03s, R21s, R34s, R36s (New) R15s (All)


    Dec 11

    Refreshed applications


  6. Will reviewers get credit for late submission if they were preparing to serve on a meeting that was cancelled?
    Yes, if a reviewer was scheduled to serve on a study section that was cancelled in the same round as their own application’s due date, they are eligible for the two-week late submission policy.   The reviewer still must include a cover letter explaining the reason for the late submission, including the name of the study section and the name of the SRO.
  7. Can SROs accept post-submission materials if the 30-day deadline occurred during the shutdown?
    For applications that will be reviewed for January 2014 Advisory Council review, the 30-day deadline before the meeting for submitting post-submission materials will not be enforced.  Therefore, the Scientific Review Officer may accept such materials at their discretion, generally no later than one week before the meeting.  However, the materials must confirm to the content and size limitations specified in NOT-OD-10-091.
  8. Will NIH grant extensions to the 37-month deadline for Resubmission applications?

    No, extensions of the 37-month deadline for Resubmission applications will not be considered or granted.

  9. When submitting a 'refreshed' application what should I put in the Type of Submission field of the SF424 (R&R) cover form - Application or Changed/Corrected Application?
    You should specify 'Changed/Corrected Application' as the Type of Submission on the SF424 (R&R) cover form of the refreshed application. Include the tracking number of the withdrawn application in the Previous Tracking ID field.
  10. When submitting a 'refreshed' application what should I put in the Type of Application field on the SF424 (R&R) cover form?
    The Type of Application field on the SF424 (R&R) cover form of your refreshed application should remain the same. Make the refreshed application a "New", "Resubmission", "Revision", or "Renewal" to match the withdrawn application. 
  11. Will eligible New Investigators be able to resubmit R01 applications for the December 10, 2013 deadline?
    Due to the compressed nature of October/November review meetings as a result of the government shut down, we regret that it is not possible to offer next round resubmission (NOT-OD-11-057) for the December 10, 2013 deadline.
  12. Will I need to have my referees submit new Reference Letters for my refreshed application?
    No. You should carefully check your refreshed application to see if the previously submitted Reference Letters are attached. If not, you can contact the eRA Commons Help Desk and ask them to move the Reference Letters from your withdrawn application to your refreshed one.

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