Privacy Notice

Types of Information Collected

When you browse through any Web site, certain information about your visit can be collected. We automatically collect and temporarily store the following type of information about your visit:

• Domain from which you access the Internet;
• IP address (an IP address is a number that is automatically assigned to a computer when surfing the Web);
• Operating system and information about the browser used when visiting the site;
• Date and time of your visit;
• Pages you visited; and,
• Address of the Web site that connected you to an NIH Web site (such as google.com or bing.com).

How NIH Collects Information

NIH Web sites use a variety of different Web measurement software tools.

NIH.gov uses Webtrends and Google Analytics measurement software to collect the information in the bulleted list in the Types of Information Collected section above. Webtrends and Google Analytics collect information automatically and continuously. No personally identifiable information is collected. The NIH staff conducts analyses and reports on the aggregated data from Webtrends and Google Analytics. The reports are only available to NIH.gov managers, members of the NIH.gov Communications and Web Teams, and other designated staff who require this information to perform their duties.

NIH also uses online surveys to collect opinions and feedback from a random sample of visitors. NIH.gov uses the ForeSee Results' American Customer Satisfaction Index (ACSI) online survey to obtain feedback and data on visitors' satisfaction with the NIH.gov Web site. This survey does not collect personally identifiable information. Although the survey invitation pops up for a random sample of visitors, it is optional. If you decline the survey, you will still have access to the identical information and resources at the NIH.gov site as those who do not take the survey. The survey reports are available only to NIH.gov managers, members of the NIH.gov Communications and Web Teams, and other designated staff who require this information to perform their duties.

How NIH Uses Cookies

The Office of Management and Budget Memo M-10-22, Guidance for Online Use of Web Measurement and Customization Technologies allows Federal agencies to use session and persistent cookies.

When you visit any Web site, its server may generate a piece of text known as a "cookie" to place on your computer. The cookie allows the server to "remember" specific information about your visit while you are connected.

The cookie makes it easier for you to use the dynamic features of Web pages. Cookies from NIH Web pages only collect information about your browser's visit to the site; they do not collect personal information about you.

There are two types of cookies, single session (temporary), and multi-session (persistent). Session cookies last only as long as your Web browser is open. Once you close your browser, the cookie disappears. Persistent cookies are stored on your computer for longer periods.

Session Cookies

We use session cookies for technical purposes such as to enable better navigation through our site. These cookies let our server know that you are continuing a visit to our site. The OMB Memo 10-22 Guidance defines our use of session cookies as "Usage Tier 1-Single Session." The policy says, "This tier encompasses any use of single session web measurement and customization technologies."

Persistent Cookies

We use persistent cookies to enable Webtrends and Google Analytics to differentiate between new and returning NIH.gov visitors. Persistent cookies remain on your computer between visits to NIH.gov until they expire. We also use persistent cookies to block repeated invitations to take the ACSI survey. The persistent cookies that block repeated survey invitations expire in 90 days. The OMB Memo 10-22 Guidance defines our use of persistent cookies as "Usage Tier 2-Multi-session without Personally Identifiable Information (PII)." The policy says, "This tier encompasses any use of multi-session Web measurement and customization technologies when no PII is collected."

How to Opt Out or Disable Cookies

If you do not wish to have session or persistent cookies placed on your computer, you can disable them using your Web browser. If you opt out of cookies, you will still have access to all information and resources at NIH.gov. Instructions for disabling or opting out of cookies in the most popular browsers.

How Personal Information Is Protected

You do not have to give us personal information to visit the NIH Web sites. However, if you choose to receive alerts or e-newsletters, we collect your email address to complete the subscription process.

If you choose to provide us with personally identifiable information, that is, information that is personal in nature and which may be used to identify you, through an e-mail message, request for information, paper or electronic form, questionnaire, customer satisfaction survey, epidemiology research study, etc., we will maintain the information you provide only as long as needed to respond to your question or to fulfill the stated purpose of the communication. If we store your personal information in a record system designed to retrieve information about you by personal identifier (name, personal email address, home mailing address, personal or mobile phone number, etc.), so that we may contact you, we will safeguard the information you provide to us in accordance with the Privacy Act of 1974, as amended (5 U.S.C. Section 552a).

If NIH operates a record system designed to retrieve information about you in order to accomplish its mission, a Privacy Act Notification Statement should be prominently and conspicuously displayed on the public-facing website or form which asks you to provide personally identifiable information. The notice must address the following five criteria:

• NIH legal authorization to collect information about you
• Purpose of the information collection
• Routine uses for disclosure of information outside of NIH
• Whether the request made of you is voluntary or mandatory under law
• Effects of non-disclosure if you choose to not provide the requested information

Data Safeguarding and Privacy

NIH uses web measurement and customization technologies to help our Web sites function better for visitors and to better understand how the public uses the online resources we provide. All uses of web-based technologies comply with existing policies with respect to privacy and data safeguarding standards. Information Technology (IT) systems owned and operated by NIH are assessed using Privacy Impact Assessments (PIAs) posted for public view on the Department of Health and Human Services (HHS) Web site. NIH conducts and publishes a PIA for each use of a third-party website and application (TPWA) as they may have a different functionality or practice. TPWA PIAs are posted for public view on the HHS Web site

Groups of records that contain information about an individual and are designed to be retrieved by the individual's name or other personal identifier linked to the individual are covered by the Privacy Act of 1974, as amended (5 U.S.C. Section 552a). For these records, NIH Systems of Record Notices are published in the Federal Register and posted on the NIH Senior Official for Privacy Website. When you visit the NIH Institute/Center sites, please look for the Privacy Notice posted on the main pages. When web measurement and customization technologies are used, the Privacy Policy/Notice must provide:

• Purpose of the web measurement and/or customization technology;
• Usage tier, session type, and technology used;
• Nature of the information collected;
• Purpose and use of the information;
• Whether and to whom the information will be disclosed;
• Privacy safeguards applied to the information;
• Data retention policy for the information;
• Whether the technology is enabled by default or not and why;
• How to opt-out of the web measurement/customization technology;
• Statement that opting-out still permits users to access comparable information or services; and,
• Identities of all third-party vendors involved in the measurement and customization process.

Data Retention and Access Limits

NIH will retain data collected using the following technologies long enough to achieve the specified objective for which they were collected. The data generated from these activities falls under the National Archives and Records Administration (NARA) General Records Schedule (GRS) 20-item IC'Electronic Records,' and will be handled per the requirements of that schedule.

How NIH.gov uses Third-Party Web sites and Applications

As part of the OMB Memo M-10-06, Open Government Directive, the NIH uses a variety of new technologies and social media options to communicate and interact with citizens. These sites and applications include popular social networking and media sites, open source software communities and more. TPWAs are Web-based technologies that are not exclusively operated or controlled by NIH, such as applications not hosted on a .gov domain or those that are embedded on NIH Web pages. Users of TPWAs often share information with the general public, user community, and/or the third-party operating the Web site. These actors may use this information in a variety of ways. TPWAs could cause PII to become available or accessible to NIH and the public, regardless of whether the information is explicitly solicited or collected by NIH.

The following list includes some of the TPWAs we use and their purpose. NIH sometimes collects and uses PII made available through third-party Web sites. However, we do not share PII made available through third-party Web sites. Your activity on the third-party Web sites we use is governed by the security and privacy policy of those sites, which we have linked below. You should review the third-party privacy policies before using the sites and ensure that you understand how your information may be used. If you have an account with a third-party Web site, and choose to follow, like, friend, or comment, certain PII associated with your account may be made available to NIH based on the privacy policy of the third-party Web site and your privacy settings within that third-party Web site. Therefore, you should also adjust privacy settings on your account to match your preferences.

Third-Party Web Sites and Applications

Bit.ly

NIH uses Bit.ly to shorten long URLs for use in email messages, Twitter feeds and on Facebook pages. Bit.ly collects and provides data on how often you as an email recipient or Facebook/Twitter user, click on the shortened URLs distributed by NIH staff. Bit.ly analytics show how many people clicked on the URLs posted by NIH, compared to the total number of clicks on the shortened URLs. Bit.ly analytics do not provide any PII about the visitors who open the shortened links.

Meta (Formerly Facebook)

NIH has three main Meta pages, -National Institutes of Health (NIH), NIH Research Matters, and News in health.

Many other NIH Institutes and Centers (ICs) sponsor their own Meta pages. IC Meta Privacy Policies are located on the individual IC web sites, which can found by clicking on the respective IC from the NIH home page. NIH Meta pages are managed by NIH staff members who post news and other items of interest to be consumed by the public. If you have a Meta account, you can log in to your account to post comments, and 'like' NIH Meta pages and individual entries. If once you click on an NIH Meta page, you comment or click on the 'like' button, your PII will be visible to NIH staff and other Meta site visitors. The amount of visible personal information displayed will depend on your own Meta privacy settings. You can completely avoid displaying any PII by not creating a Meta account, not posting comments, not clicking on the 'like' options, or interacting with NIH Meta accounts in any way (i.e., private messaging, sharing NIH posts, etc.). NIH staff do not collect, use or disclose any information about visitors who comment or 'like' the NIH Meta sites. However, as a practice, comment moderator policy requires the removal from NIH Meta pages of any comments that contain spam or are improper, inflammatory, or offensive. The information is then saved on a password-protected shared drive accessible to NIH Managers, System Owners, Communications Staff, Web Teams, and other designated staff who require this information to perform their duties.

GovDelivery

NIH uses GovDelivery to send e-newsletters, alerts and other messages to visitors who subscribe to them. To subscribe to receive an NIH product, you must provide an email address and indicate your subscription preferences, including the items you want to receive. The email subscriber lists are password protected by GovDelivery. Only the NIH managers who send newsletters, alerts, or memos via GovDelivery and the staff members who monitor the results of email initiatives have access to the subscriber lists. GovDelivery never allows access to the subscriber lists to anyone outside of NIH for any purpose. GovDelivery collects and provides non-identifying information about the number of messages sent, clicks, and open rates. This information is password-protected and only available to NIH Managers, System Owners, Communications Staff, Web Teams, and other designated staff who require this information to perform their duties.

LinkedIn

NIH uses the “groups” feature on LinkedIn to engage with current and past employees and members of the public. In order to join a NIH group on LinkedIn, you must register for a LinkedIn account and provide your first and last name and e-mail address. Upon confirmation of your email address, you must provide LinkedIn with information regarding your employment, country, zip code, job title, etc. The amount of visible personal information will depend on your LinkedIn user privacy settings. You can completely avoid displaying any PII by not creating a LinkedIn account, not joining NIH LinkedIn groups, or not interacting with NIH LinkedIn groups in any way (i.e., private messaging, posting on group pages, etc.). Although NIH staff managing LinkedIn groups may view the information you provide when you submit a request to join NIH LinkedIn groups, NIH staff does not collect, use, or disclose any of this information.

X (Formerly Twitter)

NIH uses X to send short messages or 'Tweets' (up to 280 characters) to share information about NIH with you and respond to your comments and inquiries sent via X to NIH. While you may read the NIH X feeds without subscribing to them, if you want to subscribe to (or follow) NIH X feeds, you must create a X account at www.twitter.com. To create an account, you must provide some personal information, such as your name, user name, password and email address. You have the option to provide additional personal information including a short biography, location or a picture. Most information you provide for a X account is available to the public, but you can modify how much of your information is visible by changing your privacy settings at the X.com Web site. NIH staff members monitor the number of subscribers and respond to comments and queries via X, but the staff never takes possession of the personal information belonging to you as a X follower. However, as a practice, comment moderator policy requires the removal from the NIH X pages of any comments that contain spam or are improper, inflammatory, or offensive. The information is then saved on a password-protected shared drive accessible to NIH Managers, System Owners, Communications Staff, Web Teams, and other designated staff who require this information to perform their duties.

WordPress

NIH uses the WordPress.com blog platform to support its NIH Extramural Nexus blog, including Open Mike, along with others, enabling visitors to interact with staff regarding news and initiatives posted by NIH leaders. As a visitor to an NIH Wordpress instance, you can access the NIH.gov home page and post comments. You do not need to register, provide your name, or supply any personal information. The comments are not collected, processed, or reported in any way. However, if you provide your name or other personally identifiable information (PII), the information you provide will appear along with your feedback. Although WordPress offers some analytics and usage data to NIH, these reports do not include any PII. The reports are password- protected and only available to NIH Managers, System Owners, Communications Staff, Web Teams, and other designated staff that require this information to perform their duties.

YouTube

NIH posts videos on YouTube to make them available to the public. You do not need to register with either YouTube or Google (YouTube Owner) to watch NIH YouTube videos. When you watch videos, YouTube may record non-personally identifiable information about their site usage, such as channels used, videos watched, and data transfer details to improve its services. If you log on to the YouTube site before watching NIH videos, YouTube may associate information about your site usage with your YouTube account. If you log onto YouTube and comment on an NIH video, any personal information you included on your YouTube profile page will be visible to visitors who click on the comment field. If you do not log in before watching NIH videos posted on YouTube, you cannot comment on NIH videos and your site usage will not be associated with you or a YouTube account.