Post-Award Monitoring and Reporting

The information provided below is a brief overview of selected monitoring and reporting requirements. The NIH Grants Policy Statement, together with the Notice of Award (NoA) serve as a comprehensive resource on award requirement. The NIH Welcome Wagon Letter provides information and resources for new recipient organizations on how to manage the award.

Remember that NIH makes grant awards to organizations. The applicant organization is the award recipient. Post award monitoring and reporting is a shared responsibility between the officials at recipient organizations and the principal investigator(s) on the award.

For specific questions, consult first with the administrative officials within your organization. The NIH grants management and program officials assigned to the award are available to answer any remaining questions.

Monitoring Your Award

Recipients are responsible for managing the day-to-day operations of their grant. To fulfill their role as a steward of federal funds, NIH awarding offices monitor grants to identify potential problems and areas where technical assistance might be necessary. This active monitoring is accomplished through review of reports and correspondence from the recipient, site visits, and other information available to NIH.

Reporting Requirements

NIH requires recipients to submit a variety of reports which are due at specific times during the life cycle of a grant award. All reports must be accurate, complete, and submitted on time.

Audit Requirements

Closeout

Closeout of an award is the process by which NIH determines that all applicable administrative actions and all required work of an award have been completed by the recipient and NIH. Submission of timely and accurate closeout documents is a key recipient responsibility at the end of the award.