Policy & Compliance


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Frequently Asked Questions
Natural Disaster - Sandy
Initial Posting: September 13, 2017
Last Revised: September 13, 2017


  A. Sandy Related Frequently Asked Questions

  1. Are institutions outside of the FEMA-declared disaster States eligible to receive Sandy funding?

    No.  The Disaster Relief Appropriations Act of 2013 (Public Law 113-2) restricts award funds to institutions from the FEMA-declared major disaster states, which are: Connecticut, Delaware, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Ohio, Pennsylvania, Rhode Island, Virginia, West Virginia, and the District of Columbia.   Therefore institutions outside of these States are not eligible to receive funding.

  2. My institution is in one of the FEMA declared states and our institution lost power for a few days after the storm. Am I eligible to apply for a Sandy Supplement?
    Yes, because the institution is in the FEMA declared major disaster states you are eligible to apply.  However, given the limited amount of available funds NIH is only able to award supplements to those investigators with significant resource losses or who have lost a large amount of time on their awards due to the storm.  So investigators with only minimal disruptions to their research or whose delays were only partially caused by the storm are expected to be a very low priority for additional Sandy funding.
  3. Are subrecipients of existing awards eligible to request supplemental funding?
    Supplement requests may be submitted to benefit a subrecipient institution, but the request must be submitted by the actual parent award recipient that is in a FEMA declared major disaster State.
  4. Are NRSA Training and Fellowship awards eligible for Sandy Supplements?
    Yes.  However, options for these programs are limited; therefore, applicants are encouraged to talk with their assigned Program Official and/or Grants Management Specialist before submitting a request.
  5. The Sandy Supplement FOA requires that applicants must have a currently active award to apply for funding. What if the grant has expired since the date of the storm or between application submission and award? Is NIH open to retroactive requests for extension?

    By definition, supplemental funding can only be provided to currently active awards.  For awards that have recently closed out there may be limited opportunities to re-activate the award; however, this should only be done if there are true programmatic needs or to fix an erroneous closure.  Grants should not be re-activated solely to become eligible for supplemental funding requests.  Instead grantees should contact their Program Official and/or Grants Management Specialist for further guidance.

  6. Can an ARRA award recipient apply for a supplement?

    Yes, ARRA awardees may apply for Sandy Supplements.  However, the ARRA awardee is required by the OMB requirement to fully expend ARRA awards by September 30, 2013 (http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.html).  This may impact the ability of the awardee to request further funding.

  7. Are other Federal agencies eligible to request Sandy Supplemental funds?

    Yes, Federal agencies may apply for Sandy Supplements as long as they have an active grant award with NIH and are in a FEMA declared major disaster state.  However, given the limited amount of available funds and restrictions on supplementing appropriations of other agencies, Federal agency grantees should contact their Program Official and/or Grants Management Specialist for further guidance.

  8. Are institutions outside of the FEMA-declared disaster States eligible to receive Sandy funding if they have subawards in those States that were strongly impacted by the storm?

    No.  Even if a subaward is in one of the FEMA-declared disaster States the eligibility restriction applies to the actual grantee institution.  So if the parent award institution is not from a FEMA-declared major disaster State the award is not eligible for Sandy Supplemental funding.

  9. I am a multiple PI on an existing award impacted by Hurricane Sandy. Am I eligible to apply for a supplement?

    Although a grant may have multiple PIs, there is always only one grantee institution.  So in accordance with the eligibility requirements, only a grantee institution in a FEMA declared major disaster State is eligible for an award.  This is the requirement regardless of the number or location of PI(s) on an award.

  10. If a grant is not eligible to receive a Hurricane Sandy award because the grantee institution is not in a FEMA declared major disaster state, are there other sources of disaster relief funding that could be applied for?
    Yes.  PIs on active NIH awards may apply for supplemental funding through the Parent Administrative Supplement FOA PA-12-100, regardless of their location.    The application will be reviewed along with all other administrative supplement requests received by NIH.  Any supplemental funds awarded under this FOA would be with NIH base appropriation dollars under the terms and conditions of the parent award, not Disaster Relief Appropriations Act funding.
  11. Are DP2s eligible to request a funded extension?

    DP2s and other multi-year funded awards are eligible to request funded extensions.  Grantees should apply if they need additional time and NIH will make the most appropriate award based on the demonstrated need and in compliance with all applicable laws.

  12. Sandy affected my institution and as a result, I could not submit my application on time. May I submit it late?
    NIH standard policy when an institution is closed due to natural disaster or other emergency situations  is to allow delayed submissions not to exceed the time period the applicant organization is closed.  NIH usually issues a Guide Notice reminding the community of this policy.  The most recent Notice is NOT-OD-13-006.  This information is also found on the NIH Extramural Response to Natural Disasters and Other Emergencies webpage.
  13. The Federal Government was closed Oct. 29 & 30 because of the storm. Does that mean that the Nov. 5 submission deadline is extended to Nov. 7?
    No.  The standard due date still applies.  However, submissions may be delayed in accordance with NOT-OD-13-006.  See also the NIH Policy on Late Submission of Grant Applications described in NIH Guide Notice NOT-OD-15-039.
  14. I was submitting my R21 (or U10) to a funding opportunity announcement that had a special receipt date of October 30. Has the deadline been extended?
    Yes. Due to the closure of the Federal Government offices in the Washington D.C. area, the following Funding Opportunity Announcements (FOAs) had their submission deadlines extended until Wednesday, October 31, 2012:  RFA-GM-13-010 & RFA-HL-13-014.  Please see NIH Guide Notice NOT-OD- 13-007.
  15. My institution was not directly affected by Hurricane Sandy, but my consortia were. May I submit my grant application late?
    It may depend upon whether the collaborating investigator(s) is (are) also a PD/PI(s).  If the collaborating investigator is part of a Multiple PI Application then the regular late submission policy applies.  See NIH Guide Notice NOT-OD-15-039.  If the collaborating investigator is NOT a PD/PI on a Multiple PI Application and the collaboration is significant, the same late policy MAY apply.   A justification should be included in the cover letter.
  16. While our institution wasn’t directly affected by Hurricane Sandy, our PD/PI suffered significant personal losses. May we submit our application late and will it be considered for funding.
    Generally, extending deadlines for application submissions is directly related to how long the applicant institution is shut down.   However, if the impact caused by Hurricane Sandy was of a personal nature, the regular late policy would apply.  See NIH Guide Notice NOT-OD-15-039.
  17. The Sandy Supplement FOA states that if both a funded extension and one-time administrative supplement are requested, the amount of the supplement(s) will be deducted from the amount provided for the funded extension of support. If that is the case, why would applicants request both a funded extension and a one-time supplement if the amount will not exceed the funded extension?

    The purpose of this requirement is to provide maximum flexibility for applicants to request the assistance needed to recover from the storm, while helping NIH manage the limited disaster relief resources.  So the FOA allows both types of requests to be submitted describing the investigator’s need for both additional time and the recovery of damaged equipment/supplies.  ICs can use this information; set funding priorities based on the demonstrated need, and will exercise flexibility to award the supplemental funds in the highest priority areas.

  18. The Sandy Supplement FOA states that applicants "...must assure that the scope of work proposed and outlays of awarded funds can be completed within [a] 24-month period." How does an applicant provide this assurance?

    All supplemental funding requests must include specific milestones that could be used for judging progress on the project in the extended project period.  In addition, NIH will be publishing a term of award requiring all Sandy Supplemental awards to be completed 24-months after the award is issued. 

     

  19. The FOA states that awards will be subject to quarterly financial and programmatic reporting requirements. Can you provide details on these reporting requirements?
    OER is finalizing these requirements, but they will be published in a NIH Guide Notice and included as a term of award. 

     

  20. How will grantees know if an award was funded with Sandy funds (requiring special reporting and other requirements) or with normal IC base funds (with no special requirements)?
    All Sandy awards will include a special document number ("Z", "Y", "X", or "W") as well as the special Sandy CFDA number (either 93.095 or 93.096) and include mention of the special reporting requirements through special terms of award.
  21. Should an R24 application be a single, large application for all resources at an institution, or split up among different areas?

    Both strategies are allowable.  In some cases submitting separate applications based on scientifically-distinct resources supporting specialized research activities may be most appropriate.  Alternatively, an institution may submit a single application if it covers well-established activities to replenish lost animal resources used widely by many investigators. We strongly recommend discussing these alternatives with the applicable Program Officer for advice on handling this situation.  It should be emphasized that, for R24 grants, funds will be provided in a single award with a 24-month budget and project period.  No-cost-extensions will not be allowed; renewal applications will not be accepted.

  22. Can a Core/Project award that uses animal resources but also supplies them to other researchers apply for a supplement or for an R24 award? This project developed an animal model, uses some of the animals for its own research, and then also provides many to other institutional investigators.

    There are multiple ways to handle this situation and the answer may differ depending on the specifics of the case.  In most cases, we expect that a supplement to an existing grant should cover this situation.  Another option is to submit an R24 application. However, resources requested for the R24 grant cannot duplicate or replace a request that can be made as a supplement to an existing grant (see RFA-OD-13-199).  It is important to emphasize that the intention of the R24 is to rebuild populations of animal resources that existed before Hurricane Sandy, but not to provide additional funds required to distribute the animals for outside investigators.  Support for such distribution should already exist in form of the maintenance upkeep of the Core/Project or through cost recovery. We strongly recommend discussing these issues with the applicable Program Officer for advice on handling this situation.  It should be emphasized that, for the R24, funds will be provided in a single award with a 24-month budget and project period.  No-cost-extensions will not be allowed; renewal applications will not be accepted.



This page last updated on September 13, 2017 
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