NIH Institute, Center, and Office (ICO) Funding Considerations for Administrative Supplements

Awardees applying for administrative supplements should submit their requests no later than June 30.   

Awardees should contact the FIC program official listed on their Notice of Award to discuss possible administrative supplement applications.

•    Only in certain circumstances, NCATS may consider providing an administrative supplement to existing awards.
•    PDs/PIs are strongly encouraged to consult with their NCATS Program Official (PO) to confirm eligibility, discuss the scope and justification of the proposed supplement, and obtain technical guidance.
 

Applications should be submitted at least 60 days prior to the anticipated need.  Applications received after June 30 will generally be considered for the next fiscal year.  
 

Applicants are strongly encouraged to discuss plans for administrative supplement applications prior to submission with the Grants Management Specialist and Program Official (PO) named on the parent grant Notice of Award.   

General questions regarding administrative supplements may be directed to:  [email protected].

NCCIH has prioritized funding investigator-initiated grants at the highest possible level, so the number of successful administrative supplement applications will be low. Investigators are strongly encouraged to contact their NCCIH Program Officer before submission to confirm eligibility and ensure alignment with NCCIH scientific priorities.

Requests are reviewed on a rolling basis. Investigators should apply well in advance of the desired start date. 

Contact the program officer listed on the Notice of Award for the most recent parent award.

Direct general questions to: [email protected]

NCI prioritizes funding new, renewal and ongoing grants and cooperative agreements  

• The institute has limited flexibility to support administrative supplements.
• Given this prioritization, the number of successful administrative supplement applications will likely be low in any given year.
• Examples of unsolicited administrative supplement requests that NCI will generally consider are replacement of critical lab equipment and resources.

NCI will accept and consider administrative supplement requests at any time through July 31. Requests received after July 31 will not be considered for funding.

Program Contacts:

• The NCI Program Official for the parent award 

Grants Management Contact

• Office of Grants Administration Email: [email protected]   

• The award of an administrative supplement depends on several factors, including alignment with NEI’s priorities and documented needs.
• NEI awards administrative supplements on a case-by-case basis.  

NEI accepts and reviews applications on a continuous basis between October 1 and May 31 of each fiscal year.  Applications received after May 31 will be considered for funding in the next fiscal year. 

NEI Extramural Research 

[email protected]

• Program Directors/Principal Investigators (PDs/PIs) with an active NHGRI grant may request an administrative supplement to support unanticipated costs not included in the most recent competitive or non-competitive application.

• PDs/PIs are strongly encouraged to consult with their NHGRI Program Officer (PO) to confirm eligibility, discuss the scope and justification of the proposed supplement, and obtain technical guidance.

   

• Requests may be submitted at any time during the fiscal year but should be made at least 90 days before the anticipated need and no later than March 15.
• Due to fiscal and system constraints, supplements are not awarded in October or November. 

NHGRI Research Funding

[email protected]

IMPORTANT REMINDER: Project Summary/Abstract of your application must include a brief description of the supplement’s purpose and scope. Applications without this information in the Project Summary/Abstract will be rejected.

Other considerations

• Administrative supplement requests that exceed $100,000 AND more than 25% of the direct costs of the active year of the parent grant will undergo a second level of review and recommendation of approval/disapproval by the NIAAA National Advisory Council and the NIAAA Director. Grantees should expect a longer review time for these requests
• The parent grant must be active for at least another 12 months at the time of submission

NIAAA will receive administrative supplement applications on a rolling basis. Funding considerations will occur only twice a year: January 31, July 15. Applications received after July 15 will be considered for funding in the next fiscal year.

Grants Management Branch, NIAAA
[email protected]

Office of Extramural Activities, NIAAA
[email protected]

Contact the grants management and program officials named on the parent grant Notice of Award to discuss the unforeseen circumstances and possible funding options available.

NIAMS accepts and reviews applications on a continuous basis between October 1 and May 31 of each fiscal year. Applications received after May 31 generally will be considered for funding in the next fiscal year.

• Program Contact:  
  Email: [email protected]
   
• Grants Management Contact:
  Email: [email protected] 
   

NIBIB has limited funds to support Administrative Supplements for unforeseen circumstances. 

Reach out to the grants management and program officials named on the parent grant Notice of Award to discuss the impact of unforeseen circumstances and possible funding options available.

NIBIB accepts and reviews administrative supplement applications on a continuous basis between October 1 and May 31 of each fiscal year. Applications received after May 31 will be considered in either the same or the next fiscal year.

NIBIB Administrative Supplements Points-of-Contact:

[email protected] 

Administrative supplements to NICHD awards are contingent on the availability of NICHD funds and must support work within the approved scope of the parent award and address needs that cannot be met through rebudgeting or unobligated balances such as unanticipated project costs, equipment needs, preservation of key research resources, recruitment or retention costs, or emergency situations.

Applications are accepted year-round but must be submitted by June 17 for consideration in the current fiscal year.

Investigators should consult with their NICHD Program Officer prior to submission or address inquiries to [email protected].

• NIDA recommends interested applicants reach out to their current program officer as listed on the Notice of Award for the most recent parent award to discuss whether a supplement request would be appropriate
• Administrative supplement requests above $99,999 in direct costs will be reviewed by the National Advisory Council on Drug Abuse.

NIDA accepts administrative supplement requests on a continuous basis but will consider them for funding four times a year; December, February, May and August. The final submission date for each fiscal year is July 1.

Chief Grants Management Officer
National Institute of Drug Abuse (NIDA)
Email: [email protected] 

Administrative Supplement applications may be submitted throughout the fiscal year, but applications received after July 15 may be held for consideration until the next fiscal year.

Reach out to the grants management and program officials named on the parent grant Notice of Award to discuss possible funding options available.

Only in certain circumstances, NIDCR may consider providing administrative supplements to existing awards. Applicants are encouraged to contact an NIDCR Program Officer prior to submission. 

Any administrative supplement submitted to NIDCR must be received no later than July 1 to be considered for funding in that fiscal year.

For questions regarding administrative supplements, please contact your NIDCR Program Officer or email [email protected] and include "Administrative supplement" in the subject line.

NIDDK has prioritized funding investigator-initiated grants at the highest possible level. 

• The institute has little flexibility to support administrative supplements.
• Given this prioritization, the number of successful administrative supplement applications will be low.

NIDDK will accept and consider administrative supplement requests at any time. Requests received late in the fiscal year may be considered the following fiscal year.

Program Contacts:

• Division of Diabetes, Endocrinology and Metabolic Diseases
  Email: [email protected]
• Division of Digestive Diseases and Nutrition
  Email: [email protected]
• Division of Kidney, Urologic, and Hematologic Diseases
  Email: [email protected]
• Office of Obesity Research
  Email:[email protected] 

Grants Management Contact

• Grants Management Branch
  Email: [email protected]

Annual due dates by application purpose:

• Support of mentored research training: 2/1, 4/1, 6/1, 9/1, 10/1 and 12/1
• Retention of investigators: 2/1, 4/1, 6/1, 9/1, 10/1 and 12/1
• All other areas: 4/1, 9/1, and 12/1

Note: 

• The earliest possible award date for all NIEHS administrative supplements is 3-4 months after the due date.

[email protected]
 

• NINDS highly recommends interested applicants reach out to their current program officer as listed on the Notice of Award for the most recent parent award to discuss whether a supplement request would be appropriate.
• NINDS prioritizes funding supplement requests with at least one year remaining on the parent award and that include a strong justification for why it is not possible to re-budget within existing funds.
• For mentored research and training supplements, NINDS prioritizes applications that justify the need, explain how it will advance the candidate’s development (including, as appropriate, submission of an individual application), demonstrate their intellectual contribution, and show strong mentor and institutional commitment.

• Supplements are considered on a rolling basis with requests received after July 1st considered in the next fiscal year.
• Contact the program officer listed on the Notice of Award for the most recent parent award to discuss timing considerations.

• Contact the program officer listed on the Notice of Award for the most recent parent award.

NINR will not accept Administrative Supplement applications in the first or last year of the parent award.

Dues dates for NINR’s consideration of investigator-initiated Administrative Supplement applications are annually on November 1 and April 1, and only for an amount less than the parent award. 

Program Contact:
Email: [email protected]

Grants Management Branch Contact:
Email: [email protected]
 

The National Library of Medicine prioritizes its budget to maintain support for investigator-initiated research grants at the highest possible level. As a result, there is very limited flexibility to support administrative supplements. Accordingly, requests must be limited to meeting increased costs that are within the scope of the approved award but were unforeseen.

Applications may be submitted throughout the fiscal year but should be requested at least 90 days prior to the anticipated need and should be submitted by May 15 for full consideration. Supplements are not awarded Oct-Nov due to fiscal constraints.

NLM Extramural Programs

[email protected]

OBSSR will consider co-funding administrative supplements if the supplement request is consistent with current NIH guidance; the ICO administering the parent award agrees to accept it for consideration; and the supplement is relevant to the OBSSR mission. 

ODP will consider co-funding administrative supplements if the supplement request is consistent with current NIH guidance; the ICO administering the parent award agrees to accept it for consideration; and the supplement is relevant to the ODP mission. Requests for co-funding administrative supplements are submitted to ODP by ICO program staff. Requests sent directly to ODP from investigators will not be considered.

Examples of interest areas that ORIP may consider include:

• Support of alterations and renovations (A&R) of research facilities
• Purchase of instrument(s)/equipment critical for biomedical research
• Importation costs of a special collection to an ORIP supported repository

Principal Investigators are encouraged to speak to their eRA assigned Program Official before applying to discuss eligibility, need for the supplement, availability of funds, and application procedures.

General Inquiries:

Division of Comparative Medicine

[email protected]

• ORWH co-funds administrative supplements in partnership with the administering Institute or Center (IC) and strongly encourages interested applicants to contact their current Program Officer, as listed on the most recent Notice of Award, to discuss whether a supplement request is appropriate.
• For mentored research training and mentored career development awards, ORWH prioritizes co-funding for applications that justify sustaining or restoring research productivity, supporting successful return to full productivity, and facilitating continued career development, with evidence of institutional commitment, mentoring, and available resources.

[email protected]

Administrative supplements may be made to NIH Common Fund-supported awards. Please contact the program and grants management officials named in the Notice of Award to discuss the impact of unforeseen circumstances and possible funding options available.