Reminder: Annual Reports to OLAW due January 31, 2016

Annual reports for the period January 1, 2015 through December 31, 2015 are due to OLAW by January 31, 2016 as required by the PHS Policy.

What to Include

As with previous annual reports, the information to be reported consists of any change in the institution’s program of animal care and use, any change in the Institutional Official or IACUC membership, the dates that the IACUC conducted its semiannual evaluations of the program and facilities, and any minority view by an IACUC member.

Remember to include any program changes in response to recent OLAW policy updates:

• Guidance on Significant Changes to Animal Activities – If your IACUC established policies for administrative handling of some significant changes, indicate that you have a program change and list what these policies are. You do not need to attach or provide copies of the policies. (See NOT-OD-14-126)
• Guidance on Qualifications of Nonscientific and Nonaffiliated Members – Include an updated IACUC roster if you’ve had membership changes such as changes to comply with guidance on the qualifications of nonscientific and nonaffiliated members. (See NOT-OD-15-109)
• For Institutions with National Science Foundation (NSF) Supported Animal Activities – Indicate that you have a program change and attach an update to your Assurance Part I. Applicability section so that it reads: I. Applicability of Assurance – “This Assurance applies whenever this Institution conducts the following activities: all research, research training, experimentation, biological testing, and related activities involving live vertebrate animals supported by the PHS and NSF. This Assurance covers only those facilities and components listed below.” (See NOT-OD-15-139)

How to Submit

Email the signed annual report in PDF format to olawarp@mail.nih.gov by January 31, 2016 (but not before December 31, 2015). If you have questions or need assistance, contact OLAW at 301-496-7163.

Learn More

Additional information, instructions, and sample document can be found on the Annual Report to OLAW webpage. See also the OLAW Online Seminar, The Annual Report to OLAW, and related NIH Guide Notice, NOT-OD-16-022.