Accepting the Award

Recipients accept an NIH award by drawing or requesting funds.

The recipient accepts an NIH award and its associated terms and conditions by drawing down or requesting funds from the Payment Management System, or upon the endorsement of a check from the US Treasury for foreign awardees.

Compliance with Terms and Conditions of Award

An notice of award (NoA) includes two sections (Sections III & IV) where terms of award are described.

Section III of the NoA lists standard terms such as:

  • Grant program legislation and program regulation.
  • Restrictions on the expenditure of federal funds in appropriation acts, to the extent those restrictions are pertinent to the award.
  • Code of Federal Regulations/Regulatory Requirements - 45 CFR Part 74 or 45 CFR Part 92 as applicable.
  • The National Institutes of Health Grants Policy Statement (NIHGPS) in effect at the beginning date of the budget period.
  • A reference to carryover authority when applicable
  • A reference to inclusion or exclusion to SNAP as applicable
  • A reference on the treatment of Program Income

The NIH Grants Policy Statement, NIHGPS, is a term and condition for all awards. It contains the legally binding requirements for all grant recipients (See Part II Terms of Award).

Section IV of awards contains Special Terms and Conditions specific to the particular NIH Institute/Center and/or specific to the particular grant.

Note
It is important that you pay careful attention to the terms and conditions of an award, particularly any specific to the grant. Unless these terms are carefully reviewed and addressed, recipients may unknowingly violate the terms and conditions of the award. In those cases, NIH may place a restriction on the award, institute special monitoring procedures, or potentially terminate an award.

Contact

Check online guidance and direct your questions to staff in your organization's sponsored programs office. If you still need assistance, find NIH contacts at Need Help?

This page last updated on: September 4, 2024
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