NIH Grants and Funding
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NIH Staff 
You are responsible for tracking your submission through Grants.gov to eRA Commons. You will receive many courtesy email notifications throughout the submission process, but email can be unreliable and should not be used as your primary way to track your application. It is best to proactively check your application status in Grants.gov and eRA Commons rather than relying on email.
On this page:
Grants.gov
Grants.gov emails are sent to the email address on file with Grants.gov for the submitting AOR
| Subject Line of Email | Sent | Sent to the following person(s) | Content of email |
|---|---|---|---|
| GRANT00772078 Grants.gov Submission Receipt | When application has been received by Grants.gov and is being validated | Authorized Organization Representative (AOR) | |
| GRANT00772078 Grants.gov Submission Validation Receipt for Application | When Grants.gov has validated the application and is preparing it for retrieval by the Grantor agency | AOR | |
| GRANT00772146 Grants.gov Rejection Notice for Application | When the application is not validated because of errors (e.g., schema error, virus, application sent after the closing date) | AOR | |
| GRANT00772076 Grants.gov Grantor Agency Retrieval Receipt for Application | When the application has been retrieved by the Grantor agency | AOR | |
| GRANT00772076 Grants.gov Agency Tracking Number Assignment for Application | When the application has been reviewed by the Grantor agency and assigned an Agency Tracking Number | AOR |
NIH
NIH emails are sent to the three email addresses listed on the SF424 (R&R) cover form (field #5 person to be contacted, field #14 PD/PI, and field #19 AOR)
| Subject Line of Email | Sent | Sent to the following person(s) | Content of email |
|---|---|---|---|
| <Grants.gov Tracking #>/<PI name>: Check Assembled Application in eRA Commons | After successful processing of a Grants.gov submission with no warnings or errors | SO, PD/PI, Person to be Contacted | Text |
| <Grants.gov Tracking #>/<PI name>: Check Assembled Application in eRA Commons – Warnings Only | After successful processing of a Grants.gov submission with at least one warning but no errors | SO, PD/PI, Person to be Contacted | Text |
| <Grants.gov Tracking #>/<PI name>: ACTION REQUIRED TO COMPLETE SUBMISSION - Application Errors and Warnings | After processing of a Grants.gov submission, if at least one error has been generated | SO, PD/PI, Person to be Contacted | Text |
| <Grants.gov Tracking #>/<PI name>: ACTION REQUIRED TO COMPLETE SUBMISSION - Missing or Invalid eRA Commons Username | After processing of a Grants.gov submission, if the Commons account was missing or invalid | SO, PD/PI, Person to be Contacted | Text |
| <Grants.gov Tracking #>/<PI name>: ACTION REQUIRED TO COMPLETE SUBMISSION - System Issue Occurred | After processing of a Grants.gov submission, if a system error has occurred | SO, PD/PI, Person to be Contacted, cc to the eRA Service Desk | Text |
| eRA Commons: SO has rejected electronic application - PI: [PI Last Name, First Name] | If the SO rejects the application. | SO who refused application; PD/PI on the application | Text |
| eRA Commons: NIH has auto verified electronic application AN # [Accession num]; PI: [PI Last Name, PI First Name]; Title: [Project Title] | Two business days after an error-free application is assembled in eRA Commons | PD/PI on the application; SO at email address that was received on the eSubmission data stream | Text |
