Tracking Your Application

The eRA Commons provides a valuable resource for applicants and Principal Investigators to track an application throughout various phases of the grants process. Within the eRA Commons , the Status tab is where most of the tracking information is found. References to “Status” on this webpage are referring to the Status section of the eRA Commons .

  • Use eRA Commons to track status. eRA Commons provides status of your grant application and allows you to review detailed information associated with your applications/grants.
    1. Login to eRA Commons with your Username and Password
    2. Click the Status tab on the blue navigation bar across the top of the screen
    3. Find the application/grant of interest
    4. Click on the Application ID. The Status screen contains the most current status and relevant documents for that application/grant.
  • Watch for email notifications. Email notices are sent to notify the Principal Investigator and/or Signing Official to check the eRA Commons for a change in status.
  • Track throughout the grants process. eRA Commons Status is updated throughout the NIH grants process.
    • Tracking during “Planning, Writing, Submitting” phase.
      • Electronic submission. Any errors or warnings identified during the electronic submission process are reflected in Status. Status also is used to access the final assembled application (called e-Application in the Other Relevant Documents section) that will be shared with reviewers.
      • Paper submission. Applications must be submitted through the US Postal Service or another courier. Most couriers provide on-line tools to track packages.
        • NIH staff will manually enter data from your application into eRA Commons . Then eRA Commons can be used to electronically track your application through the rest of the grant process.
    • Tracking during “Receipt/Referral” phase. NIH staff will assign your application to a review group and to one or more Institutes/Centers (ICs) for funding consideration. The assignment and the contact information for the Scientific Review Administrator (SRA) will be reflected in Status.
    • Tracking during “Peer Review” phase.
      • Score and percentile. Following the review group meeting, any available score and percentile information can be found in the Application Information section of the Status screen.
      • Summary Statement. Approximately 3 weeks after the review meeting a full Summary Statement is available in the Other Relevant Documents section.  
    • Tracking during “Pre-award” and “Award” phase.
      • Just In Time (JIT). Some application information (Other Support, IRB and/or IACUC Approval dates, Human Subjects Education information) is requested just prior to a final award decision. If needed, NIH will send a request for this information. You may use the “JIT” link under Actions in Status list of applications/grants.
      • Notice of Award (NoA). The NoA is the official grant award document notifying the grantee and others that an award has been made and stating the terms and conditions of the award. You will find a link to the NoA under the Other Relevant Documents section of the Status screen. NoAs can also be automatically e-mailed to the grantee organization. Organizational officials can maintain an NoA e-mail address in the eRA Commons Institutional Profile.
    • Tracking during “Post Award Management” phase. Several post-award tasks can be managed through the eRA Commons .
      • Research Performance Progress Report (RPPR). Progress reports are required annually to document grantee accomplishments and compliance with terms of award. They describe scientific progress, identify significant changes, report on personnel, and describe plans for the subsequent budget period or year. The RPPR is required for all awards issued under the Streamlined Non-competing Award Process (SNAP), and all F awards.
      • Closeout. Electronically submit required Closeout documents including Final Status Report (FSR), Final Progress Report, and Final Invention Statement. At the appropriate time, a “Requires Closeout” link is available under Actions in your Status list of grants.
      • No-Cost Extension. You can extend the final budget period of the project one time for up to 12 months beyond the original expiration date on your NoA as long as no cost or scope change is involved. At the appropriate time, an “Extension” link is available under Actions in your Status list of grants. This may be completed electronically up to one day prior to the end of the project period.

        Note: At this time written notifications of no-cost extensions are still accepted. However, such notifications must be received by the assigned NIH grants staff at least 10 days prior to the end of the project period.

        Additional extension requests beyond this initial request require NIH prior approval and must be submitted in writing to the award's assigned NIH grants staff.

Summary of Contacts:

eRA Helpdesk: Contact the eRA Helpdesk for issues related to the electronic grants process.

Prior to Review: Contact the Scientific Research Administrator referenced on your notification of assignment

Pre- and Post Award: For programmatic questions or concerns, contact your assigned Program Official. For administrative questions or concerns, contact your assigned Grants Management Officer. These assignments are found in Status.

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This page last updated on June 5, 2013 
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