Enhancements and Validations in Development

Important:  We post our plans for upcoming enhancement and fixes well in advance of their delivery to help system-to-system service providers plan for their own development efforts. We try our best to keep these documents current as our plans evolve. Please keep in mind that these are *draft* documents and are subject to change at any time. 

Which opportunities are processed by NIH eRA systems/services?

We process applications posted in Grants.gov under the following Grants.gov agency codes:

  • HHS-NIH11
The XML Extract Link to Non-U.S. Government Site - Click for Disclaimer that Grants.gov publishes daily includes agency code ("HHS-NIH11") and agency name ("National Institutes of Health") information. Although NIH posts all opportunities under the same agency code and agency name, others may have one agency name used for multiple agency codes.

NIH Support for Grants.gov Header V2.0

  • NIH is working on support for Grants.gov Header V2.0. Until our support is in place you must use Header V1.0 when calling eRA Submission Validation Service (SVS) and Submission Image Library service (SIL) directly pre-submission.
  • Grants.gov has implemented their application web service changes so grantors can process submitted applications without impact. Basically, the XML we get from Grants.gov for submitted applications uses a different header than the one used during application submission.
  • Our implementation plan does not require you to use a different version of the SVS and SIL web services or make any changes to how you call the current services, though testing in UAT is highly recommended.
    • Update (9/13/2018) - changes were made to the GetFOAInfo request and response in the SADS web service that may require changes within S2S solutions, specifically we
      • added an optional "packageId" to the request, and
      • added the "fundingOpportunityNumber" to to the response
  • You can continue to use our (FORMS-E test FOAs) to verify your submissions using either header (you just can’t call our web services directly pre-submission until our support is in place).
    • It is the Grants.gov web service calls that determine which header is used to build the application XML
      • GetOpportunityList for V2.0
      • GetOpportunities or GetOpportunityPlusCompTitle or GetOpportunitiesExpanded for V1.0  

The Header V2.0 support will be in UAT no later than September 18, 2018 (delayed from September 10). We are targeting October 10, 2018 to release to production.

Validation changes:

Draft validations document - 10-1-2018

Change In validations document? Target Date in UAT Target Date in Production
We are adjusting the triggers for the following human subjects validations.  These changes are in UAT now and will be pushed to production on 10/10. See validations document for details.
  • 034.6.5 (Inclusion of Women, Minorities and Children attachment) - this one was updated in June, but we refined the trigger a bit more
  • 034.6.6 (Recruitment and Retention Plan attachment)
  • 034.6.7 (Recruitment Status)
  • 034.6.9 (Enrollment of First Subject)
Yes Now Oct. 10
Update trigger for the following human subjects validation:
  • 034.6.8 (Study Timeline attachment)
Not yet TBD TBD
In order to accommodate the special needs of PA-18-936 (Admin Supplements to recover losses due to Harvey/Irma/Maria) we must reduce the severity of the following rules from errors to a warnings to allow for funded extensions beyond the awarded project period.  
  • 001.6.10 (verifies Federal Identifier is known to NIH, awarded and proposed project period of supplement is within the awarded period of parent)
  • 001.6.14 - this rule is redundant and will be disabled (was rolled into 001.6.10 when severity was raised from a warning to an error a while ago)
IMPORTANT: Our policy requiring revisions to be within the awarded project period of the parent remains in place for all other Revision applications. Although system enforcement is relaxed for this short period, applications to other FOAs will be held to compliance through manual checks post-submission.
Yes Now Reduce to warnings: Oct. 3
Return to errors: after December 14 due date.
Remove validations that prevent the use of human subjects exemption codes 7 and 8.
  • 004.3.6 (error if exemption 7 and/or 8 is used)
Yes TBD Dec. 12
Our ability to make Direct-to-Phase II SBIR awards was recently reinstated. Validations will be adjusted to take advantage of the Direct Phase II checkbox on the FORMS-E SBIR/STTR form. 
  • Analysis underway.
Not yet TBD Dec. 12
Our authority for the Commercialization Readiness Program was also reinstated. Additional SBIR/STTR validation changes expected. 
  • Analysis underway
Not yet TBD TBD
The RL1 activity code was previously only awarded as a disaggregated piece of a U54 submission, but we plan to accept standalone RL1 applications soon and need to define application processing validations.
  • 001.42.4 (project period limited to 5 years)
  • 001.42.5 (project period limited to 5 years exception)
  • 020.52.1 (direct cost at or below $25K must use modular budget)
  • 010.3.4 (research strategy limited to 12 pages)
  • 010.3.5 (research strategy page limit exception)
Yes TBD Dec. 12
We expect the page limits and validation messages to be changed for the following rules to accommodate a soon to be announced policy change.
  • 024.59.2 (Fellowship Supplemental form,  Description of Institutional Environment and Commitment to Training attachment)
    • Page limit change from 2 to 3 pages
    • Validation message (024.59.2) change to: The Description of Institutional Environment and Commitment to Training attachment on the PHS Fellowship Supplemental Form is limited to three (3) pages.
  • 013.9.2 (Career Dev Supplemental form,  Description of Institutional Environment attachment)
    • Page limit change from 1 to 2 pages
    • Validation message (013.9.2) change to: The Description of Institutional Environment attachment on the PHS 398 Career Development Award Supplemental Form is limited to two (2) pages.
Yes TBD ~Jan. 14 for first use for Feb. 11, 2019 due date


Known Issues That are Not Yet Scheduled

  • Image service - the image created for a single component of a multi-project application currently includes biosketch attachments. In multi-project applications, biosketches are only included as a summary in the full application image and should not display with components. Fix to remove bioseketches from component image is planned, but not yet scheduled. (Fix not yet scheduled)
  • Cosmetic issues for preview IER in PHS Human Subjects and Clinical Trials Information form (a few border lines missing) - change to Submission Image Library web service (SIL) needed

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