Contacting Staff at the NIH Institutes and Centers

NIH staff is here to help. The best people to talk with you about the scientific or administrative information in your particular application or award are in the NIH institute or center that may fund the grant. We strongly encourage you to communicate with NIH staff throughout the grant life cycle. The information on this page can help you understand the roles of NIH staff and help you contact the right person at each phase of the application and award process. 

For technical assistance using our systems please contact our eRA help desk. 

Role

 Responsibility

When to Contact

Where to find contact information

Program Officials

Develop research and research training initiatives

Write funding opportunity announcements

Provide scientific guidance to investigators pre- and post-award

Monitor the programmatic, scientific, and/or technical aspects of a grant

Work in partnership with grants management staff on post-award administration, including review of progress reports

To identify the right type of grant program and/or funding opportunity for you and your research​

To verify that your idea fits within the mission and priorities of an NIH Institute or Center 

To discuss whether your research is considered a clinical trial 

For approval to submit an application with budget >$500,000 direct costs for any single year or an R13 conference grant

To discuss the summary statement and outcome of review

To talk about progress or scientific and administrative issues that arise with the grant after award

When exploring NIH:
Look at organization charts of each NIH institute or center (IC)

Use our Matchmaker tool in RePORTER (see our video demonstration of Matchmaker) to find NIH funded grants on topics related to yours. You can find contact information for NIH program officials on the details tab for each grant in the search result. 

 

After finding an FOA:
Refer to section VII of the FOA for scientific/research contact

 

After application submission or award:
Look in your eRA account for the assigned program staff contact for your application

Scientific Review Officers

Review applications for completeness and conformance with application requirements

Ensure fair and unbiased evaluation of scientific and technical merit

Provide a summary of the evaluation in the form of summary statements for applicants

Point of contact for applicants during the review process to:

discuss the review assignment

request permission to send additional/corrective materials

discuss any review concerns (e.g., expertise needed on you’re the review panel, conflicts, reviewers that may have bias)

After finding an FOA:
Refer to section VII of the FOA for review contact

 

After application submission:
Look in your eRA account for the name and contact information for the assigned scientific review officer for your application

Grants Management Officials

Evaluate applications for administrative content and compliance with policy

Negotiate Awards

Interpret grants administration policies

To discuss financial or grants administration issues

For interpretation of grants policies

After finding an FOA:
Refer to section VII for Financial/Grants Management Contact(s)

 

After application submission and/or award:
Look in your eRA account for the name and contact information for the assigned grants management staff for your application

 

Division of Receipt and Referral in NIH’s Center of Scientific Review

Evaluate applications for compliance with policy

Assign applications to institutes/centers or partner agencies for funding consideration

Assign applications to appropriate group for initial peer review

To identify institutes/centers at NIH or a Scientific Review Group (SRG) that might be appropriate for your application.

To request a reassignment of an application to an institute, center or review group seems inappropriate, the Program Director/Principal Investigator (PD/PI) may request reassignment in writing.

To officially withdraw an application from funding consideration prior to review.

When Exploring NIH:
301-435-0715
csrdrr@mail.nih.gov
 

To request reassignment or withdrawal of an application:

Send an email to csrdrr@mail.nih.gov with an attached letter including: an ink signature of an authorized organization representative, name of contact PD/PI, application number, and the details of the request.

Interested in NIH’s extramural training, fellowship, and career developments programs? See the list of NIH training, fellowship, and career development contacts.