G.110 - Application Process
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Determine your registration status. Organizations, organizational representatives, investigators, and others need to register in multiple federal systems in order to for you to submit a grant application. Registration can take six weeks or more to complete. Start today! See NIH's Registration website.
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Identify the right funding opportunity announcement (FOA) for your research and learn about key information you will find in the FOA.
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Are you submitting a new, renewal, revision, or resubmission application? Learn about the different types of applications and special submission requirements.
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Determine which system is most convenient for your application submission: NIH's ASSIST web-based application submission system, Grants.gov Workspace, or, if applicable, your organization's own submission system.
system-to-system, assist, downloadable forms, service provider, workspace
Applicants must have the free Adobe Reader software, a PDF generator, and a web browser to submit an application. Learn which versions are compatible with our systems.
Read tips for developing a strong application that helps reviewers evaluate its science and merit.
developing your research plan, review criteria, appendix, bibliography, references sited, vertebrate animals, consortium, contractual, consultants, facilities, other resources, Inclusion of women minorities and children, select agents, multiple pd/pi, use of internet sites
Learn about the kinds of costs you may include in your budget submission, the difference between modular and detailed budgets, and more about how to develop your budget.
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Follow these requirements for preparing the documents you attach to your application. Requirements include criteria for the PDF files, fonts, margins, headers and footers, paper size, citations, formatting pages, use of hyperlinks and URLs, etc.
Citations, publications, Combining Information into a Single Attachment, Filenames, File Size, Fillable PDFs, Font, Format Pages, Grantsmanship, Headers, Footers, Hyperlinks, URLs, Images, Marking Up Attachments, mark up, Page Limits, Paper Size and Margins, Scanning, Security Features, Single vs. Multi-column Page Format, Video, pdf, font, margins, headers, footers, paper size, citations, format pages, forms
Learn the rules for form text fields - allowable characters, cutting and pasting, character limits, and formatting.
Follow the page limits specified in this table for your specific grant program, unless otherwise specified in the FOA.
Find instructions, blank data tables, and samples to use with institutional research training applications.
Some types of programs, such as fellowships and some career development awards, require the submission of reference letters by the referee. Learn about selecting a referee and find instructions for submission.
Biosketches are required in both competing applications and progress reports. Find instructions, blank format pages, limitation on use of hyperlinks and URLs, and sample biosketches.
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biosketches, biographical sketch, Inclusion enrollment forms, instructions for submission of a reference letter, data tables, additional senior/key person profile, additional performance site
Learn how to submit your application, and about your responsibility for tracking your application and viewing the application image in the eRA Commons before the application deadline. If you can't view your application in eRA Commons, we can't review it.
Your application will be checked at Grants.gov, by eRA systems, and by federal staff before it is referred for review.
You will need to submit a changed/corrected application to correct issues that either you or our systems find with your application. Learn how and when you may submit a changed/corrected application.
Due Dates and Policies
View standard due dates for competing applications. The FOA will identify whether to follow standard due dates or whether to follow an alternative due date.
Learn the nuances of application submission policies, including when late applications might be allowed, what to do if due dates fall on a weekend or holiday, whether we allow post-submission materials, how to document system issues, the rules around resubmission applications, etc.
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Are you experiencing system issues with ASSIST, Grants.gov, System for Award Management (SAM), or the eRA Commons that you believe threaten your ability to submit on time? NIH will not penalize applicants who experience confirmed issues with federal systems that are beyond their control. You must report the problem before the submission deadline.
Understand how and when applications are given an application identification number and assigned to a review group and an NIH Institute or Center (IC) for possible funding.
scientific review officer, sro, assignment process, division of receipt and referral, identification number, review group
Learn about our two phase peer review process, including initial peer review, Council review, review criteria, scoring, and summary statements.
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Learn what happens between peer review and award for applications that have been deemed highly meritorious in the scientific peer review process. Be ready: if you received a great score in peer review, you'll have to submit Just-in-Time information.
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If you receive a grant from the NIH, you will need a lot of information to be a successful steward of federal funds. This page provides a brief overview of grantee monitoring and reporting requirements.
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The NIH eSubmission Items of Interest page provides comprehensive information, in an informal format, on the changes impacting application development and submission.
These handy documents are a great visual resource for understanding many of the validation checks we will run against your submitted application.
NIH staff is here to help. We strongly encourage NIH applicants and grantees to communicate with us throughout the grant life cycle. Understanding the roles of NIH staff can help you contact the right person at each phase of the application and award process.
Applicants are strongly encouraged to communicate with agency staff throughout the entire application review and awards process.
AHRQ, CDC, FDA
The PHS Act establishes the authority with which NIH and other PHS agencies award grants and collect information related to grant awards.
The paperwork burden provides the estimated time for completing a grant application.
NIH collects personal data through the eRA Commons Personal Profile. The data is confidential and is maintained under the Privacy Act record system.