Department of Health and Human Services
National Institutes of Health (NIH), (http://www.nih.gov/)
Components of Participating Organizations
National Library of Medicine (NLM), (http://www.nlm.nih.gov)
Title: NLM Individual Fellowship for Informationist Training (F37)
This is a re-issue of PAR-04-013 which was previously released October 21, 2003
Update: The following update relating to this announacement has been issued:
Due Dates for E.O. 12372
Additional Overview Content
Table of Contents
Part I Overview Information
Part II Full Text of Announcement
Section I. Funding Opportunity Description
1. Research Objectives
Section II. Award Information
1. Mechanism(s) of Support
2. Funds Available
Section III. Eligibility Information
1. Eligible Applicants
A. Eligible Institutions
B. Eligible Individuals
2.Cost Sharing or Matching
3. Other - Special Eligibility Criteria
Section IV. Application and Submission Information
1. Address to Request Application Information
2. Content and Form of Application Submission
3. Submission Dates and Times
A. Submission, Review and Anticipated Start Dates
1. Letter of Intent
B. Sending an Application to the NIH
C. Application Processing
4. Intergovernmental Review
5. Funding Restrictions
6. Other Submission Requirements
Section V. Application Review Information
2. Review and Selection Process
A. Additional Review Criteria
B. Additional Review Considerations
C. Sharing Research Data
D. Sharing Research Resources
3. Anticipated Announcement and Award Dates
Section VI. Award Administration Information
1. Award Notices
2. Administrative and National Policy Requirements
Section VII. Agency Contact(s)
1. Scientific/Research Contact(s)
2. Peer Review Contact(s)
3. Financial/ Grants Management Contact(s)
Section VIII. Other Information - Required Federal Citations
Part II - Full Text of Announcement
1. Research Objectives
New strategies are required to bring the benefits of the rich and complex digital information streams into the settings of clinical care, biomedical research, health administration and health professions education in a way that improves outcomes, reduces errors and fosters innovation. The National Library of Medicine (NLM) believes that clinical care, biomedical research and education, and public health administration can be improved by the placement of information specialists into work and decision settings. Informationists are information specialists who have received graduate training and practical experience that provides them with disciplinary background both in biomedical, behavioral or biological sciences and in information sciences/informatics. Their cross training provides informationists with a unique perspective on the acquisition, synthesis, management and use of information in domain settings. Informationists work in domain work settings with scientists and health professionals and are sometimes called ‘information specialists in context’ for that reason.
The NLM Individual Fellowship for Informationist Training provides support for librarians, scientists, health professionals and others who wish to become informationists. NLM expects that trained informationists will become the information-specialist members of professional teams, participating in the work and research of the unit.
Priority areas for informationist training are:
These fellowships are intended for health sciences librarians, scientists, health professionals and others who wish to broaden their existing scientific background by acquiring the additional disciplinary knowledge and experience to function as an informationist. This award can be used in conjunction with a sabbatical experience. Eligible applicants must have at least a Master’s degree. Priority fields include but are not limited to library science, health professions, biomedical and behavioral sciences, public health, engineering and computer science.
NLM believes there is a need to expand the supply of information specialists who can work effectively in the work settings of biomedical research, health care and public health. These specialists are needed in settings where health care decisions are made, public health information is managed, and scientific research is generating new data. Computers and networks now deliver many streams of data, information and knowledge into these settings. The informationist brings information science and knowledge management expertise to the place where information is being sought and applied. Additionally, the informationist has sufficient knowledge of the application domain to be an effective peer member in professional teams. Working side-by-by side with other professionals and scientists in the chosen setting, the informationist is in a unique position to improve approaches to knowledge integration and management, and thus to contribute to improved health and scientific advances.
While there is no required curriculum for training informationists, each fellow must propose an individually tailored program consisting of three components: (1) formal coursework, (2) practicum (immersion) experience, and (3) research project.
The NLM Fellowship for Informationist Training is not designed to prepare an applicant for a research career in biomedical informatics or bioinformatics. Those interested in research training for informatics should contact one of NLM’s institutional training programs listed at http://www.nlm.nih.gov/ep/GrantTrainInstitute.html.
OPTIONAL TRAINING COMPONENT AT NATIONAL CENTER FOR BIOTECHNOLOGY
Fellows who are interested in becoming research informationists either for basic biological research or translational research, are encouraged to consider an elective training period during the fellowship of up to nine weeks at NLM’s National Center for Biotechnology Information (NCBI). Established in 1988 as a national resource for molecular biology information, NCBI creates public databases, conducts research in computational biology, develops software tools for analyzing genome data, and disseminates biomedical information - all for the better understanding of molecular processes affecting human health and disease.
Fellows interested in the NCBI elective should contact:
Dr. David Wheeler
See Section VIII, Other Information - Required Federal Citations,
for policies related to this announcement.
Section II. Award Information
1. Mechanism(s) of Support
This funding opportunity will use the NIH F37 fellowship award mechanism. As an applicant, the candidate and his/her sponsor are jointly responsible for planning, directing, and executing the proposed project. This mechanism is intended for candidates that will have received a Master’s degree or doctoral degree from an accredited domestic or foreign institution prior to activation of the award.
These awards are authorized under the Medical Library Assistance
Act and are not part of the Ruth L. Kirschstein National Research Service
Awards Program (NRSA). However, the policies and requirements of the NLM informationist
fellowship are similar in some respects to those of NRSA. The project period
may be for one or two years, and awards are not renewable. For general information
about NRSA awards, see: https://grants.nih.gov/training/nrsa.htm
2. Funds Available
Although the financial plans of the NLM provide support for this program, awards pursuant to this funding opportunity are contingent upon the receipt of a sufficient number of meritorious applications, the program priorities of the NLM, and the availability of funds.
This Fellowship provides a stipend, tuition and fees, and an institutional allowance, as outlined below.
Stipends: Informationist fellowship awards provide stipends as a subsistence allowance to help defray living expenses during the training experience. The awards are not provided as a condition of employment with either the Federal government or the sponsoring institution. Some applicants for informationist fellowships will come from professions that require a Master’s degree but do not require a doctoral degree. Others may hold PhD, M.D or other doctoral degrees. The stipend levels are based on the number of full years of relevant experience beyond the graduate or doctoral degree. The stipend level for the first year is determined by the number of full years of relevant post-degree experience at the time the award is issued (not at the time of activation, see below). Fellows with less than one full year of professional experience at the time of award will receive initial support at the zero level. Relevant experience may include research (including research in industry), teaching, clinical duties, or other time spent in full-time employment in a health-related field. The current stipend schedule is on the NIH website at https://grants.nih.gov/training/nrsa.htm and the NIH Guide Notice released on January 9, 2006 located at: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-06-026.html. NLM will adjust awards on the anniversary date of the fellowship award to ensure consistency with the stipend schedule in effect at that time.
The stipend for the subsequent year of fellowship support is the next level of experience using the stipend schedule in effect at that time. Stipends will be adjusted on the anniversary date of the award and will not be changed mid-year to accommodate an increase in the level of experience. No departure from the published stipend schedule may be negotiated between the institution and the fellow.
For fellows sponsored by domestic non-federal institutions or tribal organizations, the stipend will be paid through the sponsoring organization. For fellows sponsored by Federal institutions, the monthly stipend payment will be deposited in the fellow's U.S. bank account or paid directly to the fellow by U. S. Department of Treasury check.
Tuition and Fees: The NIH will offset the combined cost of tuition and fees at the rate in place at the time of award. The rate currently in place provides 100% of all costs up to $3,000 and 60% of costs above $3,000. Costs associated with tuition and fees are allowable only if they are required for specific courses in support of the research training experience supported by the fellowship. A full description of the tuition policy is contained within the NRSA section of the NIH Grants Policy Statement at https://grants.nih.gov/grants/policy/policy.htm.
Institutional Allowance: NLM provides an institutional allowance of $7,000 per 12-month period to nonfederal, nonprofit institutions to help defray fellowship expenses such as research supplies, equipment, health insurance (either self-only or family as appropriate), and travel to scientific meetings. Support for health insurance is allowable only if it is applied consistently for all individuals in a similar research training status regardless of the source of support. This allowance is intended to cover training related expenses for the individual fellow, and is not available until the fellow officially activates the award. If an individual fellow is enrolled or engaged in training for less than 6 months of the award year, only one-half of that year's allowance may be charged to the grant.
NLM will currently provide an institutional allowance of up to $5,900 for fellows sponsored by Federal laboratories for expenses associated with travel to scientific meetings, health insurance, and books. Funds for fellows at Federal laboratories will be disbursed from NLM.
Funds are not provided to cover the cost of travel between the fellow's place of residence and a domestic training institution. However, in cases of extreme need or hardship, a one-way travel allowance may be authorized by the sponsoring institution. Such travel must be paid from the institutional allowance. It is a requirement of the fellowship that the fellow attend the annual NLM Training Conference, which is held at a different U.S. location each year, and such travel may be paid from the institutional allowance.
Support for travel by NLM fellows to a practicum site away from the sponsoring organization is also permitted, and may be paid from the institutional allowance.
The Institutional Allowance is adjusted from time to time. Prospective applicants are advised to check for the current Institutional Allowance in the most recent documentation related to Ruth L. Kirschstein-NRSA stipends at https://grants.nih.gov/training/nrsa.htm.
Other Training Costs: Additional funds may be requested by the institution when the training of a fellow involves extraordinary costs for accommodations for fellows who are disabled, as defined by the Americans with Disabilities Act (ADA). The funds requested for costs of this nature must be reasonable in relationship to the total dollars awarded under the fellowship, must be directly related to the approved research training experience, and must be specifically identified in the application. Such additional funds shall be provided only in exceptional circumstances which are fully justified and explained by the sponsoring institution in the application.
Facilities and Administrative Costs: F&A (indirect) costs are not allowed on individual fellowship awards.
SUPPLEMENTATION OF STIPENDS, COMPENSATION, AND OTHER INCOME
The sponsoring institution is allowed to provide funds to the fellow in addition to the stipends paid by the NIH in accordance with its own formally established policies governing stipend support. These policies must be consistently applied to all individuals in a similar status, regardless of the source of funds. Such additional amounts either may be in the form of augmented stipends (supplementation) or in the form of compensation, such as salary or tuition remission for services such as teaching or serving as a laboratory assistant, provided the conditions described below are met. Under no circumstances may the conditions of stipend supplementation or the services provided for compensation interfere with, detract from, or prolong the fellow's approved NLM fellowship.
Stipend Supplementation: Supplementation or additional support to offset the cost of living may be provided by the sponsoring institution. Supplementation does not require additional effort from the fellow. DHHS funds may not be used for supplementation under any circumstances. Additionally, no funds from other Federal agencies may be used for supplementation unless specifically authorized by the NIH and the other Federal Agency.
Compensation: The sponsoring institution may provide additional funds to a fellow in the form of compensation (as salary and/or tuition remission) for services such as teaching or serving as a research assistant. A fellow may receive compensation for services as a research assistant or in some other position on a Federal research grant, including a DHHS research grant. However, compensated services should occur on a limited, part-time basis apart from the normal full time research training activities. In addition, compensation may not be paid from a research grant supporting the fellow's research training experience.
A full description of the policy for stipend supplementation and compensation is located in the NIH Grants Policy Statement at: https://grants.nih.gov/archive/grants/policy/nihgps_2003/index.htm.
Educational Loans or G.I. Bill: An individual may make use of Federal educational loan funds and assistance under the Veterans Readjustment Benefits Act (G.I. Bill). Such funds are not considered supplementation or compensation. Postdoctoral fellows may also be eligible to participate in the NIH Extramural Loan Repayment Program. Information on this program is available at http://www.lrp.nih.gov/.
1. Eligible Applicants
1.A. Eligible Institutions
You may submit (an) application(s) if your organization has any of the following characteristics:
Failure to meet basic eligibility requirements by
the application deadline will result in return of the application without
1.B. Eligible Individuals
Any individual with the skills, knowledge, and resources necessary to carry out the proposed training is invited to work with his/her sponsor and institution to develop an application for fellowship support. Individuals from underrepresented racial and ethnic groups as well as individuals with disabilities are always encouraged to apply for NIH support.
Citizenship: By the time of award, individuals must be citizens or non-citizen nationals of the United States, or must have been lawfully admitted to the United States for permanent residence (i.e., possess a currently valid Alien Registration Receipt Card I-551, or other legal verification of such status). Non-citizen nationals are generally persons born in outlying possessions of the United States (e.g., American Samoa and Swains Island). Individuals on temporary or student visas are not eligible.
Degree Requirements: Before an NLM Informationist Fellowship can be activated, the individual must have received a Master’s Degree or a Ph.D., M.D., D.O., D.C., D.D.S., D.V.M., O.D., D.P.M., Sc.D., Eng.D., Dr. P.H., DNSc., N.D.(Doctor of Naturopathy), Pharm.D., D.S.W., Psy.D., or equivalent doctoral degree from an accredited domestic or foreign institution. Certification by an authorized official of the degree-granting institution that all degree requirements have been met is also acceptable. The NLM encourages application on behalf of individuals with graduate degrees in health and closely related cognate fields. Health science librarians, computer scientists and engineers who wish to focus on the biomedical domain are encouraged to apply, as are nurses, researchers, educators, administrators, biologists, allied health and other health and science professionals who wish to re-focus their careers toward knowledge management.
Research Training Program: Fellowship awardees are required to pursue their training on a full-time basis, normally defined as 40 hours per week, or as specified by the sponsoring institution in accordance with its own policies. An NLM Informationist Fellowship (F37) may not be used to support studies leading to the MD., D.O., D.D.S., D.V.M., or other similar health-professional degrees. Neither may these awards be used to support the clinical years of residency training.
2. Cost Sharing or Matching
Cost Sharing is not required for NLM informationist fellowships.
The most current Grants Policy Statement can be found at: https://grants.nih.gov/archive/grants/policy/nihgps_2003/index.htm#matching_or_cost_sharing
3. Other-Special Eligibility Criteria
An individual may not have two or more competing NIH fellowship applications pending review concurrently. In addition, CSR will not accept for review any application that is essentially the same as one already reviewed.
Duration of Support: The F37 award project period may be for one or two years. No individual fellow may receive more than three (3) years of support at the postdoctoral/professional level, including any combination of support from the NLM F37 and NRSA institutional training grants and individual fellowship awards.
Sponsor: Before submitting a fellowship application, the applicant must identify a sponsoring institution and an individual(s) who will serve as a sponsor(s) (also referred to as mentor or supervisor) and will supervise the training, practicum and research experience. The sponsor should be an active investigator in the area of the applicant’s intended domain of practice, one who is committed to the research training of the individual and will directly supervise the candidate's research and experiences. The sponsor should document the availability of sufficient support and facilities for high-quality informationist training. In most cases, the F37 supports training experiences in new settings in order to maximize the acquisition of new skills and knowledge. Opportunities for the fellow to obtain additional guidance from other subject matter experts during the practicum or research experience are encouraged.
In unusual circumstances, applicants may propose informationist training experiences at their Master’s degree or doctorate institution, or at the institution where they have been working for more than a year. In such cases, the applicant must carefully document the way proposed fellowship facilitates the applicant’s transition to the new scientific domain and career.
Sponsoring Institution: The sponsoring institution and practicum site must have appropriate faculty and facilities available on site to provide a suitable environment for performing high-quality research training.
1. Address to Request Application
The PHS 416-1 application instructions are available at https://grants.nih.gov/grants/funding/416/phs416.htm#forms in an interactive format. For further assistance contact GrantsInfo, Telephone (301) 710-0267, Email: GrantsInfo@nih.gov. Note that the PHS 416-1 has been restructured (Rev. 10/05) and the instructions have been significantly modified. See the NIH Notice released December 9, 2005, located at: http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-06-016.html
Telecommunications for the hearing impaired: TTY 301-451-5936.
2. Content and Form of Application Submission
The application should propose an individually-tailored program consisting of three components: (1) formal coursework, (2) practicum (immersion) experience, and (3) research project.
Applications must be prepared using the Ruth L. Kirschstein National Research Service Award Individual Fellowship Application Form PHS 416-1. Applications must have a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number as the universal identifier when applying for Federal grants or cooperative agreements. The D&B number can be obtained by calling (866) 705-5711 or through the web site at http://www.dnb.com/us/. The D&B number should be entered on line 13b of the face page of the PHS 416-1 form (Rev, 10/05).
The title and number of this funding opportunity must be typed on line 3 of the face page of the application form.
Applications must include at least three sealed letters of reference using the PHS 416-1 reference page. Applications without at least three letters of reference may be delayed in review or returned to the applicant without review. Information applicable to the required references is located in the application instructions, Part 1 Preparing Your Application, E. Application Section III.
If the applicant has been lawfully admitted to the United
States for permanent residence, the Permanent Resident of U.S. block should
be checked on the Face Page of the PHS 416-1 application. Applicants who have
applied for and have not yet been granted admission as a permanent resident
should also insert the word "pending." A notarized statement documenting
legal admission for permanent residence must be submitted prior to the issuance
of an award.
3. Submission Dates and Times
Applications must be mailed on or before the receipt date described below (Section IV.3.A). Submission times not applicable.
3.A. Submission, Review and Anticipated Start Dates
Application Submission Date(s): Standard dates for individual Ruth L. Kirschstein-NRSA applications apply, please see https://grants.nih.gov/grants/funding/submissionschedule.htm for details.
Peer Review Date(s): Standard dates apply, please see https://grants.nih.gov/grants/funding/submissionschedule.htm for details.
Council Review Date(s): Standard dates apply, please see https://grants.nih.gov/grants/funding/submissionschedule.htm for details.
Earliest Anticipated Start Date(s): see https://grants.nih.gov/grants/funding/submissionschedule.htm for details.
3.A.1. Letter of Intent
A letter of intent is not required for this funding opportunity.
3.B. Sending an Application to the NIH
Applications must be prepared using the PHS 416 (Rev. 10/05) research fellowship grant application instructions and forms as described above.
Applicants must follow the instructions stated on pages 30 and 31 of the PHS 416-1 for submitting the application and any Appendix materials.
Center for Scientific Review
National Institutes of Health
6701 Rockledge Drive, Room 1040, MSC 7710
Bethesda, MD 20892-7710 (U.S. Postal Service Express or regular mail)
Bethesda, MD 20817 (for express/courier service; non-USPS service)
Personal deliveries of applications are no longer permitted (see https://grants.nih.gov/grants/guide/notice-files/NOT-OD-03-040.html
Certification Procedure: No application will be accepted without the applicant’s signing the certification block on the face page of the application. Individuals admitted to the United States as Permanent Residents must submit notarized evidence of legal admission prior to the award.
Applications must be submitted on or before the application receipt dates described above (Section IV.3.A.) and at https://grants.nih.gov/grants/dates.htm. Upon receipt, applications will be evaluated for completeness by CSR. Incomplete applications will not be reviewed. At least three sealed letters of reference must be submitted with the application.
The NIH will not accept any application in response to this funding opportunity that is essentially the same as one currently pending initial review unless the applicant withdraws the pending application. The NIH will not accept any application that is essentially the same as one already reviewed. This does not preclude the submission of a substantial revision of an application already reviewed, but such application must include an Introduction addressing the previous critique.
Information on the status of an application should be checked by the applicant in the eRA Commons at: https://commons.era.nih.gov/commons/.
4. Intergovernmental Review
This initiative is not subject to intergovernmental review.
5. Funding Restrictions
All NIH awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement. The Grants Policy Statement can be found at https://grants.nih.gov/grants/policy/policy.htm (see also Section VI.3. Reporting).
These awards are also subject to most of the NRSA Policies. For more information see: http://grants1.nih.gov/archive/grants/policy/nihgps_2003/index.htm. Applicants are urged to direct any questions related to NIH policies applicable to the F37 program to the NLM Grants Management contact listed in Section VII.3.
Concurrent Awards: An NLM fellowship may not be held concurrently with another federally sponsored fellowship or similar Federal award that provides a stipend or otherwise duplicates provisions of this award.
Tax Liability: Internal Revenue Code Section 117 applies to the tax treatment of all scholarships and fellowships. The Tax Reform Act of 1986, Public Law 99-514, impacts on the tax liability of all individuals supported under the NRSA program. Under that section, non-degree candidates are required to report as gross income all stipends and any monies paid on their behalf for course tuition and fees required for attendance. Degree candidates may exclude from gross income (for tax purposes) any amount used for tuition and related expenses such as fees, books, supplies, and equipment required for courses of instruction at a qualified educational organization.
The IRS and Treasury Department released regulations in January 2005 (Revenue Procedure 2005-11) clarifying the student exception to the FICA (Social Security and Medicare) taxes for students employed by a school, college, or university where the student is pursuing a course of study. Our understanding is that these final regulations do not apply to or impact NLM fellowship awards. An NRSA stipend is provided by the NIH as a subsistence allowance for NLM fellows and trainees to help defray living expenses during the research training experience. Fellowship recipients are not considered employees of the Federal government or the grantee institution for purposes of the award. We must note that the NIH takes no position on the status of a particular taxpayer, nor does it have the authority to dispense tax advice. The interpretation and implementation of the tax laws are the domain of the IRS. Individuals should consult their local IRS office about the applicability of the tax laws to their situation and for information on their tax obligations.
Service Payback: The NLM informationist fellowship does not require a service payback.
Future Year Support: Funds for continuation beyond the initial year of a fellowship are determined by the progress described in the continuation application (PHS 416-9, rev. 10/05), the timely submission of all required forms, and the availability of funds.
6. Other Submission Requirements
Applicants are advised to pay special attention to the instructions in the PHS 416-1. Please note several important changes and reminders on pages 1 and 2, and the new biographical sketch format page.
The applicant’s sponsor/mentor(s), who will directly supervise the applicant’s research, should be an active investigator(s) in the area of the proposed practicum and research, and meet the eligibility requirements in Section III. The sponsor must describe in detail his/her commitment to and proposed role in guiding the individual applicant during the research training experience.
Research Proposal: A description of the broad, long-term objectives and specific aims, making reference to the health/science relevance of the informationist training proposal must be included (page 2 of the application PHS 416-1, rev. 10/05). The applicant must describe concisely the integration of the proposed training, practicum experience, and research project, as well as the rationale and techniques planned to pursue these goals. The research project plan should provide details applicable to the defined research problem, feasibility of the approach and the relevance of the proposed project to the chosen work setting. The reviewers will consider the merit of the research proposal separately, and in conjunction with the proposed coursework and practicum experience.
Training Potential: The application must include statements addressing the anticipated value of the proposed fellowship training program and practicum experience that is fundamental to the informationist concept in preparing the applicant for a career as an informationist.
Instruction in the Responsible Conduct of Research: Applications must include the candidate's plans for obtaining instruction in the responsible conduct of research, including the rationale, subject matter, appropriateness, format, frequency and duration of instruction. The amount and nature of faculty participation must be described. Although the NIH has not established specific curriculum or format requirements for this training, it is suggested that the following topics be covered: conflict of interest, data sharing, responsible authorship, policies for handling misconduct, policies regarding the use of human and animal subjects, and data management. Applications without plans for training in responsible conduct of research will be considered incomplete and may be returned without review. No award will be made if an application lacks this component.
Human Subjects Research: If the proposed research involves human subjects, the applicant must be responsive to the instructions in the current version of the PHS 416-1. The adequacy of plans to include appropriate human subjects is included in the fellowship evaluation (see Additional Review Criteria below). Note that NIH defines children as individuals under 21 years of age. Consult the decision tree for the exemptions that apply: https://grants.nih.gov/grants/peer/tree_children_hs.pdf.
Care and Use of Vertebrate Animals in Research: If vertebrate animals are to be used in the project, the applicant must be responsive to the instructions in the current version of the PHS 416-1. The adequacy of plans for the care and use of vertebrate animals is assessed as part of the fellowship evaluation.
Biohazards: The investigator and the sponsoring institution are responsible for protecting the environment and research personnel from hazardous conditions. If materials or procedures are proposed that are potentially hazardous to research personnel and/or the environment, please describe the procedures to be taken in order to ensure adequate protection.
Plan for Sharing Research Data
Sharing Research Resources
Sharing Model Organisms: If the development of model organisms is anticipated, include a description of a specific plan for sharing and distributing unique model organism research resources or state appropriate reasons why such sharing is restricted or not possible. For many individual fellowships it is anticipated that plans of this nature would have already been reported to the NIH by your sponsor in his/her research application. When this has occurred, indicate so in this section and include the appropriate grant number. For additional information on this policy, see Sharing Model Organisms Policy (PHS 416-1). If model organisms are not part of the planned research training plan, omit this section. This description is not included in the Research Training Plan page limits.
Section V. Application Review Information
2. Review and Selection Process
Applications submitted for this funding opportunity will be assigned to the National Library of Medicine.
An appropriate scientific review group convened in accordance with the standard NIH peer review procedures (http://www.csr.nih.gov/refrev.htm) will evaluate applications for scientific and technical merit.
Applications receive two sequential levels of review. The first level is an assessment of the merit of the research training by a Scientific Review Group (SRG), composed primarily of non-government scientists selected for their competence in research and research training in a scientific area related to the application. After the SRG meeting, the Scientific Review Administrator (SRA), a designated Federal official who coordinates the review of applications for the SRG, prepares a written summary of the review of each application and forwards it to the appropriate NLM Program staff. NLM staff provide a second level of review.
As part of the initial merit review, applications:
The following will be considered in making funding decisions:
The goal of the NLM informationist fellowship program is to provide support to promising applicants with the potential to become productive and successful information specialists in scientific and health-related settings. In their written critiques, reviewers will be asked to comment on each of the following criteria in order to judge the likelihood that the proposed training, practicum and research will have a substantial impact on the pursuit of this goal. Each of these criteria will be addressed and considered in assigning the overall score, weighting them as appropriate for each application. The scientific review group will use information in the letters of reference in consideration of the review criteria. Note that an application does not need to be strong in all categories to merit a favorable priority score. The final priority score will reflect the overall evaluation of the entire application.
2. Sponsor/Mentor and Training Environment
3. Research Training Proposal
4. Training Potential
2.A. Additional Review Criteria:
In addition to the above criteria,
the following items will continue to be considered in the determination of
scientific merit and the priority score:
Protection of Human Subjects from Research Risk: The involvement of human subjects and protections from research risk relating to their participation in the proposed research will be assessed (see the Research Plan, Section E on Human Subjects in the PHS Form 398).
Inclusion of Women, Minorities and Children in Research: The adequacy of plans to include subjects from both genders, all racial and ethnic groups (and subgroups), and children as appropriate for the scientific goals of the research will be assessed. Plans for the recruitment and retention of subjects will also be evaluated (see the Research Plan, Section E on Human Subjects in the PHS Form 398).
Care and Use of Vertebrate Animals in Research: If vertebrate animals are to be used in the project, the five items described in I.C.7. of the PHS 416-1 fellowship application instructions (rev. 10/05) will be assessed (see https://grants.nih.gov/grants/forms.htm).
Biohazards: If materials or procedures are proposed that are potentially hazardous to research personnel and/or the environment, determine if the proposed protection is adequate.
2.B. Additional Review Considerations
Responsible Conduct of Research: Every NLM fellow must receive instruction in the responsible conduct of research (https://grants.nih.gov/grants/guide/notice-files/not92-236.html). Applications must include the candidate's plans for obtaining instruction in the responsible conduct of research, including the rationale, subject matter, appropriateness, format, frequency and duration of instruction. The amount and nature of faculty participation must be described. The plan will be discussed after the overall determination of merit, so that the review panel's evaluation of the plan will not be a factor in the determination of the priority score. The plan will be judged as acceptable or unacceptable. The acceptability of the plan will be described in an administrative note of the summary statement. Regardless of the priority score, an application with an unacceptable plan will not be funded until the applicant provides a revised acceptable plan. Staff in the NIH awarding component will judge the acceptability of the revised plan.
2.C. Sharing Research Data
2.D. Sharing Research Resources
Sharing Model Organisms: For many individual fellowships it is anticipated that plans for sharing model organisms would have already been reported to the NIH by the sponsor in his/her research application. When this has occurred, applicants will indicate so and include the appropriate grant number. However, if the development of a new model organism is anticipated, applicants will include a description of a specific plan for sharing and distributing unique model organism research resources or state appropriate reasons why such sharing is restricted or not possible.
The reviewers will assess the adequacy of plans for sharing model organisms, and will describe their assessment of the sharing plan in an administrative note, but will not include their assessment in the overall priority score. The adequacy of the resources sharing plan will be considered by Program staff of the funding IC when making recommendations about funding applications..
1. Award Notices
After the peer review of the application is completed, the fellow applicant will be able to access his or her Summary Statement (written critique) via the NIH eRA Commons. Refer to the NIH eRA Commons System (COM) Users Guide for additional information regarding registration in the NIH eRA Commons. Direct questions regarding the Commons registration to the eRA Commons Help Desk at: email@example.com or by telephone: 301-402-7469 or 866-504-9552 (Toll Free).
If the application is under consideration for funding, NLM staff will request “just-in-time” information from the applicant. A request for just-in-time information should not be interpreted as indicating that an award will be issued.
A formal notification in the form of a Notice of Research Fellowship Award (NRFA) will be provided electronically to the designated sponsoring institution business official listed on the face page of the application. The NRFA may also be retrieved by the institution through its eRA Commons account. The NRFA signed by the NLM grants management officer is the authorizing document indicating that an award has been made.
Selection of an application for award is not an authorization to begin performance. An awardee has up to six months from the issue date on the NRFA to activate the award.
Activation: No funds may be disbursed until the fellow has started training under the award and an Activation Notice (PHS 416-5, Rev. 10/05) has been submitted to the NIH. A fellow has up to 6 months from the issue date on the award notice to activate the award. Under unusual circumstances, the NLM may grant an extension of the activation period upon receipt of a specific request from the fellow.
and National Policy Requirements
All NIH grants and cooperative agreement awards include the NIH Grants Policy Statement as part of the notice of award. For these terms of award, see the NIH Grants Policy Statement Part II: Terms and Conditions of NIH Grant Awards, Subpart A: General (https://grants.nih.gov/archive/grants/policy/nihgps_2003/index.htm) and Part II Terms and Conditions of NIH Grant Awards, Subpart B: Terms and Conditions for Specific Types of Grants, Grantees, and Activities (https://grants.nih.gov/archive/grants/policy/nihgps_2003/index.htm).
Fellowships must be administered in accordance with the current NRSA section of the Grants Policy Statement at https://grants.nih.gov/grants/policy/policy.htm), and any terms and conditions specified on the award notice.
Leave Policies: In general, fellows may receive stipends during the normal periods of vacation and holidays observed by individuals in comparable training positions at the sponsoring institution. For the purpose of these awards, however, the period between the spring and fall semesters is considered to be an active time of research and research training and is not considered to be a vacation or holiday. Fellows may receive stipends for up to 15 calendar days of sick leave per year. Sick leave may be used for the medical conditions related to pregnancy and childbirth. Fellows may also receive stipends for up to 30 calendar days of parental leave per year for the adoption or the birth of a child when those in comparable training positions at the grantee institution have access to paid leave for this purpose and the use of parental leave is approved by the program director.
A period of terminal leave is not permitted and payment may not be made from fellowship funds for leave not taken. Fellows requiring periods of time away from their research training experience longer than specified here must seek approval from the NIH awarding component for an unpaid leave of absence.
Part-time training: While NLM fellowship awardees are required to pursue training full time, normally defined as 40 hours per week, or as specified by the sponsoring institution in accordance with its own policies, under unusual and pressing personal circumstances, a fellow may submit a written request to the awarding component to permit less than full-time training. Such requests will be considered on a case-by-case basis. They must be approved by NLM Program staff for each budget period. The nature of the circumstances requiring the part-time training might include medical conditions, disability, or pressing personal or family situations such as child or elder care. Permission for part-time training will not be approved to accommodate other sources of funding, job opportunities, clinical practice, clinical training, or for other responsibilities associated with the fellow's position at the institution. In each case, the fellow must submit a written request countersigned by the sponsor and an appropriate institutional business official that includes documentation supporting the need for part-time training. The written request also must include an estimate of the expected duration of the period of part-time training, an assurance that the fellow intends to return to full-time training when that becomes possible, and an assurance that the trainee intends to complete the proposed research training program. In no case will it be permissible for the fellow to be engaged in informationist training for less than 50 percent effort. Individuals who must reduce their commitment to less than 50 percent effort must take a leave-of-absence from NLM fellowship support. The fellowship notice of award will be reissued and the stipend will be pro-rated during the period of any approved part-time training.
Certification Requirements: Individuals admitted to the United States as Permanent Residents must submit notarized evidence of legal admission prior to the award. When support ends, the fellow must submit a Termination Notice (PHS 416-7, Rev. 10/05) to the NIH.
Inventions: Fellowships made primarily for educational purposes are exempted from the PHS invention requirements. F37 awards will not contain any provision giving PHS rights to inventions made by the awardee.
Publication and Sharing of Research Results: NIH supports the practical application and sharing of outcomes of funded research. Therefore, fellows should make the results and accomplishments of their NLM fellowship activities available to the research community and to the public at large. The grantee organization should assist fellows in these activities, including the further development of discoveries and inventions for furthering research and benefiting the public.
All fellows are required to attend the annual NLM Training Conference, at which they may present their work. Fellows are encouraged to submit reports of their findings for publication to the journals of their choice. Responsibility for direction of the project should not be ascribed to the NIH. However, NIH support must be acknowledged by a footnote in language similar to the following: “This investigation was supported by the National Institutes of Health through a National Library of Medicine Informationist Fellowship (number).” In addition, federal funding must be acknowledged as provided in “Public Policy Requirements and Objectives-Availability of Information-Acknowledgment of Federal Funding.”
Copyrights: Except as otherwise provided in the terms and conditions of the award, the recipient is free to arrange for copyright without approval when publications, data, or other copyrightable works are developed in the course of work under a PHS grant-supported project or activity. Any such copyrighted or copyrightable works shall be subject to a royalty-free, nonexclusive, and irrevocable license to the Government to reproduce, publish, or otherwise use them, and to authorize others to do so for Federal Government purposes.
Please note that all forms have been revised for immediate use, see NIH Notices: NOT-OD-06-017 (http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-06-017.html) and NOT-OD-06-018 (http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-06-018.html) which were released December 9, 2005 for additional details.
Activation Notice: An awardee has up to six months from the issue date on the Notice of Research Fellowship Award to activate the award using the Ruth L. Kirschstein National Research Service Award Individual Fellowship Activation Notice (PHS 416-5, Rev. 10/05) available at https://grants.nih.gov/grants/forms.htm. Under unusual circumstances, an NLM may grant an extension of the activation period upon receipt of a specific request from the fellow. Such a request must be countersigned by the Sponsor and an authorized institutional official.
Payback Agreement: Payback is not required for NLM informationist fellowships.
Application for Continued Support: An awardee will be required to submit the form PHS 416-9, Rev. 10/05, Continuation of an Individual National Research Service Award to request support for the second year of the F37 program (https://grants.nih.gov/grants/funding/416-9/phs416-9.htm as required in the NIH Grants Policy Statement. The report is due two months before the beginning date of the next budget period and must include information related to the current year's progress as well as the plans for the coming year. Note that the instructions request that a listing of all courses and publications completed during the past year be included in the application for continued support.
Termination Notice: When support ends, the fellow must submit a Termination Notice (PHS 416-7, Rev. 10/05) to the NIH within 30 days following termination.
We encourage your inquiries concerning
this funding opportunity and welcome the opportunity to answer questions from
potential applicants. Inquiries may fall into three areas: scientific/research,
peer review, and financial or grants management issues:
1. Scientific/Research Contacts:
Dr. Valerie Florance
NLM Extramural Programs
Rockledge 1, Suite 301
6705 Rockledge Drive
Bethesda MD 20892-7968
Telephone: (301) 594-4882
FAX: (301) 402-2952
2. Peer Review Contacts:
Dr. Zoe Huang,
NLM Extramural Programs
Rockledge 1, Suite 301
6705 Rockledge Drive
Bethesda MD 20892-7968
Telephone: (301) 496-4253
FAX: (301) 402-2952
3. Financial or Grants Management Contacts:
NLM Extramural Programs
Rockledge 1, Suite 301
6705 Rockledge Drive
Bethesda MD 20892-7968
Telephone: (301) 496-4221
FAX: (301) 402-0421
Section VIII. Other Information
Required Federal Citations
Human Subjects Protection:
Federal regulations (45CFR46) require that applications and proposals involving human subjects must be evaluated with reference to the risks to the subjects, the adequacy of protection against these risks, the potential benefits of the research to the subjects and others, and the importance of the knowledge gained or to be gained (http://www.hhs.gov/ohrp/humansubjects/guidance/45cfr46.htm).
Data and Safety Monitoring Plan:
Data and safety monitoring is required for all types of clinical trials, including physiologic toxicity and dose-finding studies (phase I); efficacy studies (Phase II); efficacy, effectiveness and comparative trials (Phase III). Monitoring should be commensurate with risk. The establishment of data and safety monitoring boards (DSMBs) is required for multi-site clinical trials involving interventions that entail potential risks to the participants (NIH Policy for Data and Safety Monitoring, NIH Guide for Grants and Contracts, https://grants.nih.gov/grants/guide/notice-files/not98-084.html).
Sharing Research Data:
Investigators submitting an NIH application seeking $500,000 or more in direct costs in any single year are expected to include a plan for data sharing or state why this is not possible (https://grants.nih.gov/grants/policy/data_sharing).
Investigators should seek guidance from their institutions, on issues related to institutional policies and local IRB rules, as well as local, State and Federal laws and regulations, including the Privacy Rule. Reviewers will consider the data sharing plan but will not factor the plan into the determination of the scientific merit or the priority score.
Access to Research Data through the Freedom of Information Act:
The Office of Management and Budget (OMB) Circular A-110 has been revised to provide access to research data through the Freedom of Information Act (FOIA) under some circumstances. Data that are (1) first produced in a project that is supported in whole or in part with Federal funds and (2) cited publicly and officially by a Federal agency in support of an action that has the force and effect of law (i.e., a regulation) may be accessed through FOIA. It is important for applicants to understand the basic scope of this amendment. NIH has provided guidance at https://grants.nih.gov/grants/policy/a110/a110_guidance_dec1999.htm. Applicants may wish to place data collected under this funding opportunity in a public archive, which can provide protections for the data and manage the distribution for an indefinite period of time. If so, the application should include a description of the archiving plan in the study design and include information about this in the budget justification section of the application. In addition, applicants should think about how to structure informed consent statements and other human subjects procedures given the potential for wider use of data collected under this award.
Inclusion of Women And Minorities in Clinical Research:
It is the policy of the NIH that women and members of minority groups and their sub-populations must be included in all NIH-supported clinical research projects unless a clear and compelling justification is provided indicating that inclusion is inappropriate with respect to the health of the subjects or the purpose of the research. This policy results from the NIH Revitalization Act of 1993 (Section 492B of Public Law 103-43). All investigators proposing clinical research should read the "NIH Guidelines for Inclusion of Women and Minorities as Subjects in Clinical Research (https://grants.nih.gov/grants/guide/notice-files/NOT-OD-02-001.html); a complete copy of the updated Guidelines is available at https://grants.nih.gov/grants/funding/women_min/guidelines_amended_10_2001.htm. The amended policy incorporates: the use of an NIH definition of clinical research; updated racial and ethnic categories in compliance with the new OMB standards; clarification of language governing NIH-defined Phase III clinical trials consistent with the new PHS Form 398; and updated roles and responsibilities of NIH staff and the extramural community. The policy continues to require for all NIH-defined Phase III clinical trials that: a) all applications or proposals and/or protocols must provide a description of plans to conduct analyses, as appropriate, to address differences by sex/gender and/or racial/ethnic groups, including subgroups if applicable; and b) investigators must report annual accrual and progress in conducting analyses, as appropriate, by sex/gender and/or racial/ethnic group differences.
Inclusion of Children as Participants in Clinical Research:
The NIH maintains a policy that children (i.e., individuals under the age of 21) must be included in all clinical research, conducted or supported by the NIH, unless there are scientific and ethical reasons not to include them.
All investigators proposing research involving human subjects should read the "NIH Policy and Guidelines" on the inclusion of children as participants in research involving human subjects (https://grants.nih.gov/grants/funding/children/children.htm).
Required Education on the Protection of Human Subject Participants:
NIH policy requires education on the protection of human subject participants for all investigators submitting NIH applications for research involving human subjects and individuals designated as key personnel. The policy is available at https://grants.nih.gov/grants/guide/notice-files/NOT-OD-00-039.html.
NIH Public Access Policy:
NIH-funded investigators are requested to submit to the NIH manuscript submission (NIHMS) system (http://www.nihms.nih.gov/) at PubMed Central (PMC) an electronic version of the author's final manuscript upon acceptance for publication, resulting from research supported in whole or in part with direct costs from NIH. The author's final manuscript is defined as the final version accepted for journal publication, and includes all modifications from the publishing peer review process.
NIH is requesting that authors submit manuscripts resulting from 1) currently funded NIH research projects or 2) previously supported NIH research projects if they are accepted for publication on or after May 2, 2005. The NIH Public Access Policy applies to all research grant and career development award mechanisms, cooperative agreements, contracts, Institutional and Individual Ruth L. Kirschstein National Research Service Awards, as well as NIH intramural research studies. The Policy applies to peer-reviewed, original research publications that have been supported in whole or in part with direct costs from NIH, but it does not apply to book chapters, editorials, reviews, or conference proceedings. Publications resulting from non-NIH-supported research projects should not be submitted.
For more information about the Policy or the submission process please visit the NIH Public Access Policy Web site at http://publicaccess.nih.gov/ and view the Policy or other Resources and Tools including the Authors' Manual (http://publicaccess.nih.gov/publicaccess_Manual.htm).
Standards for Privacy of Individually Identifiable Health Information:
The Department of Health and Human Services (DHHS) issued final modification to the "Standards for Privacy of Individually Identifiable Health Information", the "Privacy Rule", on August 14, 2002 . The Privacy Rule is a federal regulation under the Health Insurance Portability and Accountability Act (HIPAA) of 1996 that governs the protection of individually identifiable health information, and is administered and enforced by the DHHS Office for Civil Rights (OCR).
Decisions about applicability and implementation of the Privacy Rule reside with the researcher and his/her institution. The OCR website (http://www.hhs.gov/ocr/) provides information on the Privacy Rule, including a complete Regulation Text and a set of decision tools on "Am I a covered entity?" Information on the impact of the HIPAA Privacy Rule on NIH processes involving the review, funding, and progress monitoring of grants, cooperative agreements, and research contracts can be found at https://grants.nih.gov/grants/guide/notice-files/NOT-OD-03-025.html.
URLs in NIH Grant Applications or Appendices:
All applications and proposals for NIH funding must be self-contained within specified page limitations. For publications listed in the appendix and/or Progress report, internet addresses (URLs) must be used for publicly accessible on-line journal articles. Unless otherwise specified in this solicitation, Internet addresses (URLs) should not be used to provide any other information necessary for the review because reviewers are under no obligation to view the Internet sites. Furthermore, we caution reviewers that their anonymity may be compromised when they directly access an Internet site.
Healthy People 2010:
The Public Health Service (PHS) is committed to achieving the health promotion and disease prevention objectives of "Healthy People 2010," a PHS-led national activity for setting priority areas. This PA is related to one or more of the priority areas. Potential applicants may obtain a copy of "Healthy People 2010" at http://www.health.gov/healthypeople.
Authority and Regulations:
This program is described in the Catalog of Federal Domestic Assistance at http://www.cfda.gov/ under Medical Library Assistance, 93.879
and is not subject to the intergovernmental
review requirements of Executive Order 12372 or Health Systems Agency review.
Awards are made under the authority of the Public Health Service Act,
Section 472 (42 USC 286b-3) and administered under PHS grants policies and
Federal Regulations, most specifically at 42 CFR Part 61 and 45 CFR Part 74.
All awards are subject to the terms and conditions,
cost principles, and other considerations described in the NIH Grants Policy
Statement. The NIH Grants Policy Statement can be found at https://grants.nih.gov/grants/policy/policy.htm.
The PHS strongly encourages all grant recipients to provide a smoke-free workplace and discourage the use of all tobacco products. In addition, Public Law 103-227, the Pro-Children Act of 1994, prohibits smoking in certain facilities (or in some cases, any portion of a facility) in which regular or routine education, library, day care, health care, or early childhood development services are provided to children. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people.
Loan Repayment Programs:
NIH encourages applications for educational loan repayment from qualified health professionals who have made a commitment to pursue a research career involving clinical, pediatric, contraception, infertility, and health disparities related areas. The LRP is an important component of NIH's efforts to recruit and retain the next generation of researchers by providing the means for developing a research career unfettered by the burden of student loan debt. Note that an NIH grant is not required for eligibility and concurrent career award and LRP applications are encouraged. The periods of career award and LRP award may overlap providing the LRP recipient with the required commitment of time and effort, as LRP awardees must commit at least 50% of their time (at least 20 hours per week based on a 40 hour week) for two years to the research. For further information, please see: http://www.lrp.nih.gov/.
Weekly TOC for this Announcement
NIH Funding Opportunities and Notices
Office of Extramural
National Institutes of Health (NIH)
9000 Rockville Pike
Bethesda, Maryland 20892
Department of Health
and Human Services (HHS)
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