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Award Conditions and Information for NIH Grants


Standard Award Terms and Conditions:

  • Individual awards are based on the application submitted to, and as approved by, the NIH. All awards are subject to the terms and conditions incorporated either directly or by reference in the following:
    1. Grant Authorities 42 CFR Part 52.
    2. The grant program legislation and program regulation cited in the Notice of Award.
    3. Conditions on activities and expenditure of funds in other statutory requirements, such as those included in appropriations acts. This also includes any recent legislation noted below.
    4. CFR Part 200
    5. 45 CFR Part 75 Link to External Site.
    6. National Policy Requirements and all other requirements described in the NIH Grants Policy Statement, including addenda in effect as of the beginning date of the budget period.
    7. Federal Award Performance Goals: As required by the periodic report in the RPPR or in the final progress report when applicable.
    8. The Notice of Award including all terms and conditions cited on the document or attachments.

HHS Regulations and OMB Circulars applicable to Awards issued prior to December 26, 2014:

Standard Terms and Conditions made Under COVID Awards:

  • Reviewers will continue to receive instructions to assume that constraints arising from the COVID-19 pandemic (e.g., lab occupancy restrictions, declines in patient accrual, etc.) will be resolved during the project period and thus should not affect their scores.
  • Therefore, NIH grant applications should NOT include contingency or recovery plans for problems resulting from the COVID-19 pandemic. However, applicants may address effects due to the pandemic on productivity or other scoreable issues in their Personal Statement in the NIH Biosketch. Reviewers will be instructed to take these pandemic-related circumstances into account when assessing applicants' productivity and other score-driving factors.

Recent Legislation and Policy Applicable to Awards:

Grant Payment Information:

  • Grant payments will be made available through the DHHS Payment Management System (PMS). PMS is administered by the Division of Payment Management, Program Support Center (PSC), DHHS, Office of the Deputy Assistant Secretary, Finance, which will forward instructions for obtaining payments. Requests for downloadable forms and inquiries regarding payment should be directed to:

    Regular Mailing Address

    Division of Payment Management
    P.O. Box 6021
    Rockville, MD 20852

    Telephone: (301) 443-1660
             Overnight Mailing Address

    U.S. Department of Health and Human Services
    Division of Payment Management
    7700 Wisconsin Avenue, Suite 920
    Bethesda, MD 20814

OIG Hotline Information:

  • The HHS Inspector General maintains a toll-free hotline for receiving information concerning fraud, waste or abuse under grants and cooperative agreements. Such reports are kept confidential and callers may decline to give their names if the choose to remain anonymous:

    Office of Inspector General
    Department of Health and Human Services
    Attn: HOTLINE
    PO Box 23489
    Washington, DC 20026

    Telephone Number: 1-800-447-8477 (1-800-HHS-TIPS)
    Web Address:

Note: This document is referenced in standard NIH award Terms and Conditions and is linked from the OER Grants Policy and Guidance page.