OMB Approval for Grant Application and Related Forms Underway – Continue to Use Current Forms (FORMS-E) through May 24, 2020

Notice Number: NOT-OD-20-047

Key Dates
Release Date: December 31, 2019

Related Announcements

RFA-HS-20-003 - Novel, High-Impact Studies Evaluating Health System and Healthcare Professional Responsiveness to COVID-19 (R01)

Issued by
Agency for Healthcare Research and Quality ( AHRQ )


We recently announced our plans to update our grant application form packages for use with due dates on or after May 25, 2020 (FORMS-F; NOT-OD-20-026).

For due dates on or before May 24, 2020, applicants must continue to use the application form packages and instructions (FORMS-E) posted with our funding opportunity announcements despite the expiration dates noted on each form. These forms are extended for use through March 2020.

NIH and AHRQ grant application form packages include federal-wide forms (typically labeled Research & Related or R&R) and agency-specific forms (typically labeled PHS). FORMS-E forms will expire prior to the availability of FORMS-F application packages; therefore, NIH seeks through this Notice to extend the current forms to support our applicant/recipient community until FORMS-F is approved by the Office of Management and Budget (OMB). is working with OMB to renew the federal-wide (R&R) forms which impact NIH and AHRQ.

NIH is working with OMB to renew the agency-specific (PHS) forms and associated format pages (e.g, biosketch, training data tables) and expect OMB approval prior to the March 2020 expiration.

Once the FORMS-F application form packages are in place, the updated expiration dates will be displayed on the forms posted with FORMS-F application form packages and will be noted through a new Guide Notice alerting our applicant/recipient community.

Forms Approved Under OMB Number 4040-0001

Expiration: old (FORMS-E) date 12/31/2019; new (FORMS-F) date TBD
OMB approval managed by

  • SF424 R&R
  • SF424 R&R Multi-project
  • Research & Related Other Project Information
  • Research & Related Senior/Key Person Profile (Expanded)
  • Research & Related Budget
    R&R Subaward Budget Attachment Form 5 YR 30 ATT
  • Research & Related Budget 10YR
    R&R Subaward Budget Attachment 10 YR 30 ATT
  • R&R Multi-project 10 Year Budget
    R&R Multi-Project Subaward Budget Attachment Form 10 YR 30 ATT
  • SBIR/STTR Information

Forms Approved Under OMB Number 4040-0010

Expiration: old (FORMS-E) date 12/31/2019; new (FORMS-F) date TBD
OMB approval managed by

  • Project/Performance Site Locations

Forms Approved Under OMB Number 0925-0001

Expiration: old (FORMS-E) date 03/31/2020; new (FORMS-F) date TBD
OMB approval managed by NIH

  • PHS 398 Cover Page Supplement
  • PHS 398 Modular Budget
  • PHS 398 Training Budget
  • PHS 398 Training Subaward Budget Attachment(s)
  • PHS Additional Indirect Costs Form
  • PHS 398 Research Plan
  • PHS 398 Career Development Award Supplemental Form
  • PHS Fellowship Supplemental Form
  • PHS 398 Research Training Program Plan
  • PHS Human Subjects and Clinical Trials Information
  • PHS Assignment Request Form
  • Biographical Sketch Format Pages (General and Fellowship)
  • Data Tables (used with Institutional Research Training Grant Applications)
  • PHS 416-1 Ruth L. Kirschstein National Research Service Award Individual Fellowship Application
  • PHS 416-5 Individual Fellowship Activation Notice
  • PHS 6031 Ruth L. Kirschstein National Research Service Award Payback Agreement
  • SBIR Funding Agreement Certification
  • STTR Funding Agreement Certfication
  • VCOC Certfication (used with small business applications)


Please direct all inquiries to:

NIH Office of Policy for Extramural Research Administration (OPERA)
Systems Policy Branch