NOT-OD-23-032 : Notice of Special Interest: Administrative Supplements for Continuity of Biomedical and Behavioral Research Among First-Time Recipients of NIH Research Project Grant Awards

NCI Specific Information:
 

• NCI accepts supplement applications on a continuous basis. Applications received after July 1st of the current fiscal year will be considered for funding in the following fiscal year.
• Projects in no-cost extension are not eligible.
• Only one supplement application may be submitted to this NOSI for each Qualifying Critical Life Event.
• The Qualifying Critical Life Event must be current or have occurred within the year prior to the supplement application submission.
• Applicants should provide a strong justification for the need for supplemental support.
• Administrative reviews and processing can take up to 12 weeks.​
• See more related information at https://www.cancer.gov/grants-training/training/funding/k-award-administrative-supplements

NHLBI Specific Information:
 

• Applicants are encouraged to contact Program staff to discuss the proposed supplement prior to submission.
• NHLBI has three supplement application due dates/fiscal year: February 1st, June 1st, and October 1st.
• Applicants are strongly encouraged to describe how the life event is curtailing or is expected to curtail their research and career development and to provide justification for how supplemental support will help them to maintain productivity. Detailed personal health information such as specific diagnoses or medical conditions is not required or necessary in order to be considered for this supplement.
• Supplement requests should be within the scope of the parent grant.
• The Qualifying Critical Life Event must be current or have overlapped with the parent award period and have occurred within two years prior to the supplement application due date. In circumstances in which the critical life event is pending and is expected to occur during the project period, the supplement request may be submitted in advance of the event. Applicants should include dates and total leave time or anticipated time away for the life event in the application.
• Projects should have a minimum of one year remaining on their award on the submission due date and those in a no-cost extension period are not eligible to apply.
• Only one supplement application may be submitted to this NOSI for each Qualifying Critical Life Event.
• Frequently asked questions: https://www.nhlbi.nih.gov/grants-and-training/funding-opportunities-and-contacts/life-event-supplement-NOT-OD-23-032

NIAMS Specific Information:
Information about NIAMS Supplement Programs is available at: https://www.niams.nih.gov/grants-funding/funding-opportunities/activity-codes#supp-programs.

• NIAMS has 2 receipt dates for this program: May 1 and November 1.
• Six months of support must be remaining on the parent research grant at the time of the supplement award.
• Supplements may not be awarded on a project that is in a No Cost Extension (NCE).
• NIAMS strongly encourages the PD(s)/PI(s) to contact both the scientific contact listed in this table and the NIAMS Program Officer of the parent research grant prior to submitting an application.

NIBIB Specific Information:

 NIBIB will accept applications on a rolling basis. Applications received by May 31 will be reviewed and, if approved for funding, funded in the current fiscal year (by September 30).  For applications received after May 31, funding could take place in the current fiscal year or the following fiscal year.
At the time of supplement application submission, the parent grant must have at least 6 months remaining on the originally approved award period. NIBIB will not award supplements to grants in a no-cost extension.

Investigators are strongly encouraged to contact the NIBIB Scientific Program Contact before preparing an application to discuss eligibility and scope of work..

Eunice Kennedy Shriver National Institute of Child Health & Human Development (NICHD)
Scientific Program Contact:
Kathryn Adams
Phone: (301) 435-2067
Email: Kathryn.Adams@nih.gov

Grants Management Contact:
Melani Ledu
Phone:  (301) 402-4165
Email: melani.ledu@nih.gov

NICHD Specific Information:

• NICHD will accept supplement applications on a continuous basis. Applications received after June 1st of the current fiscal year will be considered for funding in the following fiscal year.
• Administrative reviews of applications and processing of awards can take up to 12 weeks.​
• The Qualifying Critical Life Event must be ongoing or have occurred within the current budget period. In circumstances in which a critical life event is upcoming and expected to occur during the budget period, the supplement request may be submitted in advance. Applicants should include dates and total leave time or anticipated time away for the life event in the application.
• The project and budget periods for the supplement must be within the currently approved project period for the existing parent award.  At the time of supplement application submission, the parent grant must have at least 6 months remaining on the originally approved award period. Requests cannot be made for awards that are in a no-cost extension.
• Only one supplement award will be allowed for any eligible PD/PI.   
• Supplement requests must be within the scope of the parent grant.  Supplements may not be used to expand the originally proposed research project or career development activities.
• Applicants should describe how the critical life event will prevent them from completing the originally proposed aims and provide justification for how supplemental support will help them to achieve their objectives/goals and advance their career. Any additional forms of support including carryover funds and institutional matching funds should be described.
• NICHD resources for this program are limited and may not cover all applications.  Applications will be prioritized based on the impact of the critical life event on the funded project and the potential for the supplement to allow for successful completion of the originally proposed aims.  Support from the institution will also be considered.
• Prospective applicants are strongly encouraged to contact the Scientific Program Contact prior to submission to discuss the proposed supplement as well as other options for addressing the impact of the critical life event.

NIDCD Specific Information: 

• NIDCD only accepts applications once a year. For fiscal year 2024, the application due date is Friday June 7, 2024. Awards will not be made before this date.
• The maximum total costs allowed is $70,000 with a strong justification and rationale.
• Projects in a no-cost extension period are not eligible to apply.
• Awards that received COVID-related administrative supplements are not eligible to apply.
• Awards with significant unspent funds (25% or more of direct costs) in the parent award are not eligible to apply.
• PIs with more research awards than the parent award are not eligible to apply.
• Applications should include a letter signed by the Institutional Business Official certifying the PI’s eligibility for the supplement award and a description of institutional support.
• Applicants are strongly encouraged to provide a strong justification and detailed rationale for the need for supplemental support and the impact of the critical event on the progress of the parent award and the successful completion of the research project.
• NIDCD strongly encourages the PD(s)/PI(s) to contact the program official of the parent award before preparing an application.

NIDA Specific Information:
 

• While supplements may be requested any time and will be processed as quickly as possible, please note that applications submitted after May 1, may have to be considered for the following fiscal year for support due to availability of funds.
• The qualifying life event must be current or have occurred within one year of the supplement application submission date. Applicants may apply in advance for qualifying life events that are imminent.
• Applicants are strongly encouraged to discuss how the qualifying life event is preventing them or would likely prevent them from completing study aims and career development goals and to provide justification for how supplemental support will help them to achieve their objectives/goals and advance their career. Please include the date(s) of the qualifying life event in this discussion.
• Supplement requests must be within the scope of the parent grant.
• Applications should include a letter signed by the institution certifying the PI's eligibility for the supplement award and a description of institutional support.
• Applicants are strongly encouraged to consult with their Program Officer listed in this Notice prior to developing an application and to inform them immediately after submitting the supplement application.
• See the companion Funding Announcement for additional eligible grant types, NOT-OD-20-054.

NIMH Specific Information:

NIMH accepts and reviews administrative supplement applications on a continuous basis until April 1 of each fiscal year (FY). In accordance with NIH submission policies, when April 1 falls on a weekend, Federal holiday, or Washington, DC area Federal office closure (see NOT-OD-17-041), the application deadline is automatically extended to the next business day. Generally, administrative supplement applications received after the April 1 submission date will not be considered for funding until the next fiscal year. Earlier submission is strongly encouraged. For further information see https://www.nimh.nih.gov/funding/grant-writing-and-application-process/administrative-supplements-to-research-grants-and-cooperative-agreements.

The continuity administrative supplement application must be submitted no later than 12 months after the critical life event has occurred.  Under highly unusual and unique circumstances, an extension of up to 24 months after the critical life event may be requested, and the request will be considered on a case-by-case basis. Applicants seeking an extension are encouraged to contact their Program Officer prior to submitting the application to discuss the request. Any application submitted 25 or more months after the date of the critical life events will not be considered for funding. 

NIMH will require that supplement budget requests cannot exceed $50,000/year direct costs. Applications must be submitted within the original project period.
 
 

National Institute of Neurological Disorders and Stroke (NINDS)

Scientific Program Contact:
Lyn Jakeman, Ph.D.
Email: NINDS_RSupp_CLE@nih.gov

Grants Management Contact:
Shellie Wilburn, M.B.A.
Email: NINDS_RSupp_CLE@nih.gov


 

NINDS Specific Information:

Please see specific guidance and deadlines under Administrative Supplements- https://www.ninds.nih.gov/Funding/Training-Career-Development/Other-Training-Related-Programs

The NINDS  maximum allowable direct cost is  $50,000.
 

NIMHD Specific Information:

• NIMHD accepts applications on a continuous basis. Applications received by June 1st will be considered for funding during the current fiscal year. Applications received after June 1st will be considered for funding after October 1st.
• Supplement requests must be within the scope of the parent grant. Supplements may not be used to expand the originally proposed research project or career development activities.
• Projects should have a minimum of one year remaining on their award on the submission date.
• Projects in a no-cost extension period are not eligible to apply.
• Applicants are strongly encouraged to describe how the life event is curtailing, or is expected to curtail, their research and career development and to provide justification for how supplemental support will help them to maintain productivity. Detailed personal health information such as specific diagnoses or medical conditions is not required or necessary to be considered for this supplement.
• The Qualifying Critical Life Event must be current or have occurred within one year of the supplement application submission date. In circumstances in which the critical life event is pending and is expected to occur during the project period, the supplement request may be submitted in advance of the event. 
• Applicants are encouraged to contact NIMHD Program staff to discuss the proposed supplement prior to submission.

NCCIH Specific Information:
NCCIH accepts applications on a continuous basis. Applications received by July 1st will be considered for funding during the current fiscal year. Applications received after July 1st will be considered for funding after October 1st (the next fiscal year).

• Applicants are strongly encouraged to describe how the life event is curtailing or is expected to curtail them from completing study aims and to provide justification for how supplemental support will help them to achieve their objectives/goals. Detailed personal health information such as specific diagnoses or medical conditions is not required or necessary in order to be considered for this supplement.
• Supplement requests should be within the scope of the parent grant.
• The Qualifying Critical Life Event must be current or have overlapped with the parent award period and have occurred within one year prior to the supplement application due date. In circumstances in which the critical life event is pending and is expected to occur during the project period, the supplement request may be submitted in advance of the event. Applicants should include dates of the life event in the application. Only one supplement application may be submitted to this NOSI for each Qualifying Critical Life Event.
• Projects should have a minimum of one year remaining on their award at the time of submission. Those in a no-cost extension period are not eligible to apply.
• Applicants are strongly encouraged to consult with their Program Officer and the Scientific Contact listed in the Notice prior developing an application and to inform them immediately after submitting the application.

NLM Specific Information:
 
NLM accepts and reviews supplement applications on a continuous basis.  However, applications received after August 1 may be considered for funding in the next fiscal year.  NLM strongly encourages the PD(s)/PI(s) to contact both the scientific contact listed in this table and the Program Officer of the parent research grant prior to submitting the application.

• Projects should have a minimum of one year remaining on the award at the time of submission
• Projects in no-cost extension period are not eligible to apply 
• The Qualifying Critical Life Event must be current (or anticipated to be) or have overlap with the parent award
• Eligible projects may only apply once for each Qualifying Critical Life Event