HIV PREVENTION TRIALS NETWORK LEADERSHIP GROUP Release Date: October 30, 1998 RFA: AI-98-015 P.T. National Institute of Allergy and Infectious Diseases National Institute of Child Health and Human Development National Institute on Drug Abuse National Institute of Mental Health Pre-Application Conference: November 23, 1998 Letter of Intent Receipt Date: November 30, 1998 Application Receipt Date: February 12, 1999 PURPOSE The Division of AIDS (DAIDS) of the National Institute of Allergy and Infectious Diseases (NIAID) requests applications for a Prevention Leadership Group (PLG) for a proposed HIV Prevention Trials Network (HPTN) to conduct clinical research on HIV prevention strategies. This initiative is cosponsored by the National Institute of Child Health and Human Development (NICHD), the National Institute on Drug Abuse (NIDA), the National Institute of Mental Health (NIMH). The establishment of the HPTN will occur via two solicitations: this RFA for a PLG and a later RFA for clinical sites that will serve as HIV Prevention Trials Units (HPTUs). The purpose of this RFA is to solicit applications for a single PLG to plan and direct Phase I, II, and III clinical trials for the prevention of HIV transmission both in the U.S and internationally within a cooperative network of clinical trial sites (HPTUs). The primary mission of the HIV Prevention Trials Network will be to conduct research on promising biomedical and behavioral strategies for the prevention of HIV transmission among at risk adult and pediatric populations. The research will include: (1) evaluation of a broad range of interventions designed to reduce adult and perinatal transmission of HIV; and (2) basic laboratory studies which address viral and host factors related to risk of transmission, mechanisms of transmission and/or modes of action of successful prevention strategies. Modalities of intervention may include, but are not limited to: (1) antiretroviral drugs; (2) microbicides; (3) behavioral approaches; (4) barrier methods; (5) immunologic strategies; (6) chemoprophylaxis; (7) treatment of sexually transmitted diseases; and (8) combined approaches. In addition to the HPTN, the NIAID is supporting creation of the HIV Vaccine Trials Network (HVTN) to perform Phase I, II and expand to Phase III clinical trials of HIV vaccines (see RFA-98-014 HVTN Leadership Group). However, clinical trials of vaccines focused on questions around perinatal transmission will be conducted within the HPTN in collaboration with the HVTN and the Pediatric AIDS Clinical Trials Networks. Sites funded under the HPTN may also serve as effective venues for the eventual implementation of larger HIV vaccine trials; therefore linkages between HPTN and HVTN, in addition to other scientific organizations, are strongly encouraged. HEALTHY PEOPLE 2000 The Public Health Service (PHS) is committed to achieving the health promotion and disease prevention objectives of "Healthy People 2000," a PHS-led national activity for setting priority areas. This RFA, HIV Prevention Trials Network Leadership Group, is related to the priority area of HIV infection. Potential applicants may obtain a copy of "Healthy People 2000" (Full Report: Stock No. 017-001-00474-0 or Summary Report: Stock No. 017-001-00473-1) through the Superintendent of Documents, Government Printing Office, Washington, DC 20402- 9325 (telephone 202/512-1800). ELIGIBILITY REQUIREMENTS Applications may be submitted by domestic for-profit and non-profit organizations; public and private institutions, such as universities, colleges, hospitals, laboratories, units of State and local governments; and eligible agencies of the Federal government. Foreign organizations may not submit applications in response to this RFA. Racial/ethnic minority individuals, women, and persons with disabilities are encouraged to apply as Principal Investigators. MECHANISM OF SUPPORT The administrative and funding instrument to be used for these awards will be the cooperative agreement (U01). The cooperative agreement is an assistance mechanism in which substantial scientific and programmatic involvement of the NIH cosponsoring institutes is anticipated during performance of the activity. Under the cooperative agreement, the purpose of the NIH cosponsors is to support and encourage the recipients' activities by working jointly with the awardees in a partner role, but not to assume direction, prime responsibility, or dominance. Details of the responsibilities, relationships, and governance of the studies to be funded are described under the section entitled, SPECIAL REQUIREMENTS, "Terms and Conditions of Award." The total project period for each award may not exceed five years. The anticipated award date is September 1999. The NIAID has not determined whether and how this solicitation will be continued beyond the present RFA. FUNDS AVAILABLE The NIAID, with additional support from NICHD, NIDA, and NIMH, plans to fund one PLG including the CORE Principal Investigator AND OPERATIONS CENTER, Central Laboratory (CL), and Statistical and Data Management Center (SDMC). Approximately $8,000,000 total costs (direct and indirect) are expected to be available for the first year of support under this RFA. This will include approximately $2 million for the CORE (including a discretionary fund not to exceed $1 million), $2 million for the CL award and $4 million for the SDMC award. The awards for clinical trial sites for the HPTN will be solicited under a separate RFA. Approximately $15,000,000 total costs are expected to be available for the first year of support for clinical trial sites under this subsequent RFA. Funding beyond the level awarded in the first year for the HPTN will be contingent upon the continued availability of funds for this purpose and the continued progress of the HPTN. DEFINITIONS Central Laboratory (CL) - The CL is the central laboratory that enables the HPTN to implement state-of-the-art assays and technologies that are essential for the completion of the scientific prevention research agenda, as defined in the HPTN PLG Application. In addition to the performance of these assays for the HPTN, this laboratory may propose to investigate the feasibility, validity, and standardization of the assays and techniques that are relevant to the evaluation of HIV prevention modalities. The cooperative agreement award for the CL will be made as part of the HPTN PLG. Collaborating Institution - A collaborating institution of the HPTN may be either the CORE, the CL, the SDMC, or a HPTU. Cooperative Agreement - A cooperative agreement is an assistance mechanism in which substantial NIH Cosponsoring Institutes' involvement with the recipient is anticipated during performance of the planned activity. Coordinating and Operations Center (CORE) - The CORE consists of the PLG leadership (PI) and Operations Office. The CORE coordinates all aspects of the HPTN and has oversight for the CL and SDMC. CORE Principal Investigator (PI) - The CORE Principal Investigator is responsible for the leadership and coordination of all HPTN activities both scientifically and administratively, and serves as the Principal Investigator for the CORE Award. The CORE PI may or may not be associated with a HPTU. Data and Safety Monitoring Board (DSMB) - The DSMB is an independent group of experts established by NIAID and charged with the responsibility of monitoring the progress of trials, the safety of participants, and the efficacy of treatments being tested. The DSMB also makes recommendations to NIAID and the cosponsoring Institutes concerning continuation, termination or modification of the trials based on observed beneficial or adverse effects of any of the interventions under study. This Board is funded separately by NIAID. Division of AIDS (DAIDS) - The Division within the NIAID that has the primary responsibility for support of basic and clinical research on HIV/AIDS. Executive Committee - The Executive Committee, established and chaired by the PLG PI, represents the main governing body of the HPTN. This committee will be responsible for the conduct and overall activities of the HPTN. (Refer to "SPECIAL REQUIREMENTS; B. Awardee Rights and Responsibilities" in the RFA.) HIVNET - The HIV Network for Prevention Trials (HIVNET) is a multisite clinical trial network supported by the Division of AIDS, which consists of 22 sites in the U.S. and internationally. The network currently carries out vaccine and other prevention trials. The nonvaccine efforts of the HIVNET will be transitioned into the HIV Prevention Trials Network (HPTN). HIV Prevention Trials Network (HPTN) - The HPTN is a collaborative network of institutions comprised of the CORE, CL, HPTUs, and the SDMC. This group conducts all phases of clinical trials and laboratory studies. The HPTN consists of experienced investigators in multiple disciplines of prevention (e.g., microbicides, perinatal, pediatric, behavior, infectious diseases, virology, immunology, epidemiology, obstetrics and gynecology, and biostatistics). HIV Prevention Trials Unit (HPTU) - A HPTU is a clinical site that is a member of the collaborating group of institutions comprising the HPTN. A HPTU may be organized as a main clinical site or a main site and several subunits under the leadership of one Principal Investigator. Operations Center - The Operations Center is a unit within the CORE that will take responsibility for coordinating HPTN administrative activities including technical assistance with research and protocol development, budgetary activities, preparation of technical reports and AER reporting. The CORE PI will serve as PI for the Operations Center, with the award made to the Operations Center. Prevention Leadership Group (PLG) - The Prevention Leadership Group consists of the Principal Investigator for the CORE, the Principal Investigator for the SMDC, and the Principal Investigator for the LC. Other members of the PLG group may be designated by the HPTN in the future. Prevention Science Research Committee (PSRC) - The Division of AIDS has an internal scientific review committee which is responsible for the programmatic review of protocols developed by Clinical Trial Networks sponsored by DAIDS within the Vaccine and Prevention Research Program. NICHD, NIDA, AND NIMH REPRESENTATIVES will serve on the PSRC that reviews of HPTN protocols. The review will include careful assessment of the scientific objectives, safety, and design of research protocols proposed by investigators within the HPTN and HVTN. Statistical and Data Management Center (SDMC) - The SDMC is the component of the HPTN that is responsible to the PLG leadership for the statistical aspects of study design and analysis and management of the HPTN database. Subunit - A subunit is an institution supported under the fiscal and managerial umbrella of a HPTU. Subunits may be established to support the scientific agenda and/or accrual goals. All subunits are subject to the same policies and procedures mandated by Federal regulations, DAIDS and NIAID policies, and the bylaws of the HPTN. Vaccine and Prevention Research Program (VPRP) - The VPRP is a program within the DAIDS that is responsible for the scientific, administrative, and operational management of clinical vaccine and prevention research funded by the Division. SOLICITATION PROCESS Each proposed PLG will submit a group package consisting of up to three individual applications which address the three components of the PLG: (1) A CORE OPERATIONS CENTER (CORE) under the PRINCIPAL INVESTIGATOR (PI) who heads the PLG team, (2) A CENTRAL LABORATORY (CL) and (3) A STATISTICAL AND DATA MANAGEMENT CENTER (SDMC). A group may choose to combine two components, such as the CORE and SDMC components and apply as a COORDINATING CENTER. Either two or three separate awards will be made in support of these three major components of the PLG. When applying for PLG components (Central Laboratory or Statistical and Data Management Center), each applicant must identify the PLG CORE with whom they propose to work and must coordinate the preparation of their application with all other components of the PLG. Unaffiliated applications will not be accepted. The application for the PI who heads the PLG team and Operations Center's (CORE) should address the RESEARCH SCOPE AND GOALS and responsibilities identified in Terms and Conditions of Award below. The HPTU application process will occur approximately 4-6 months after the PLG application process. At the time of the HPTU submission, it is unlikely that the PLG will have been awarded. Therefore, potential HPTU applicants are encouraged to communicate with PLG applicants and to attend the PLG Pre-Application Meeting (see APPLICATION PROCEDURE below). The responsibilities for the Central Laboratory and for the Statistical and Data Management Center are described in Terms and Conditions of Award below. These responsibilities should be addressed in the relevant applications. RESEARCH OBJECTIVES A. BACKGROUND The HIV epidemic continues to grow worldwide despite major advances in understanding the pathogenesis of HIV infection and in our ability to treat the disease. HIV disease is now the leading cause of death among young men and women in the United States (U.S.) and worldwide. The World Health Organization estimates that by the year 2000, approximately 40,000,000 adults and children worldwide will have been infected with HIV, by sexual transmission, mother to infant transmission around the time of birth or through breast feeding, or by injection drug use. This translates into 16,000 new HIV infections worldwide each day mostly among young adults and with 1,600 new infant infections daily. Control of the epidemic requires improved methods and strategies for preventing HIV infection. In pursuit of this goal, the Vaccine and Prevention Research Program (VPRP), DAIDS, NIAID, and the other co-sponsoring Institutes fosters basic and applied research leading to the development of safe and effective HIV prevention modalities. Through the HIV Network for Prevention Trials (HIVNET) begun in 1993, NIAID and the other co-sponsoring Institutes have supported domestic and international studies to evaluate prevention trial preparedness and the safety and efficacy of promising interventions to prevent sexual and perinatal transmission using HIV seroincidence as the primary trial endpoint. The interventions evaluated encompassed topical microbicides, sexually transmitted disease (STD) treatment, prophylaxis to prevent mother to child transmission, and behavioral risk reduction strategies. HIVNET studies are carried out in close coordination and collaboration with other agencies that are involved in prevention research. B. RESEARCH GOALS AND SCOPE The goal of this RFA is to establish a PLG that will design, direct, and manage a comprehensive program of clinical research on HIV prevention both in the U.S. and internationally through the HPTN. The CORE Principal Investigator (PI) will have the necessary expertise and experience to lead other investigators in the development of the overall scientific agenda which will guide the HPTN in the development of effective HIV prevention modalities. As part of the application, the CORE PI should identify the highest priority research questions in HIV prevention research, and develop a comprehensive HIV prevention agenda to be carried out within the HPTN. Relevant research to be considered by the PLG includes, but is not limited to, the following areas: o Identifying strategies for the prevention of adult and perinatal HIV infections with emphasis on interventions with high efficacy, low cost, low potential toxicity, and the potential for worldwide use. Examples might include: - microbicides for prevention of sexual or perinatal HIV transmission - preventive treatment of sexually transmitted diseases - chemoprophylaxis for prevention of adult or perinatal transmission - interventions to prevent transmission via breast milk including active and passive immunotherapy and antiretrovirals - immunoprophylaxis agents - barrier methods - vaccines to prevent perinatal transmission - combinations of the above behavioral interventions (assessed independently and in conjunction with or combination with biomedical strategies) o Conducting cooperative, multi-site trials, domestically and internationally, to evaluate: - safety, pharmacokinetics, tolerance and activity of promising new agents for use in preventing HIV transmission; - surrogate markers to assess the antiviral activity of microbicides, anti- retroviral therapeutics and or immunoprophylaxis agents as prophylactic agents against high risk exposure; and - efficacy of promising new agents either alone or in combination for the prevention of adult and perinatal infections (except evaluations of vaccine efficacy in uninfected adults). o Supporting basic laboratory and epidemiologic studies nested within these clinical trials that address questions such as the infectious unit of transmission, the basic biology and virology of mucosal transmission, the role of various cellular coreceptors in transmission, the role of host immunogenetics on risk of transmission, the effect of viral load and viral characteristics in various body compartments, such as the genital tract, on risk of transmission, and mechanisms of breast feeding transmission. o Monitoring HIV incidence within the cohorts studied by the HPTN and characterization of the prevalent HIV subtypes transmitted to these populations. o Supporting community outreach and educational efforts in preparation for HIV prevention trials including studies of factors affecting acceptability and adherence to prevention modalities or sociocultural factors related to implementation of successful prevention strategies. o Integrating prevention research efforts with HIV vaccine clinical studies in adults (in the HTVN) as well as collaborating in the planning for and implementing of large scale HIV vaccine trials in the U.S. and internationally. o Integrating behavioral research in HPTN protocols including acceptability of interventions by age, gender, cultural groups; methods to promote adherence to prevention interventions; community-based interventions to change norms about HIV/STD transmission and maintenance of lower risk behaviors, and other methodologic behavioral research in support of HPTN studies. In addition, the HPTN PLG leadership MUST describe how they plan to transition the current HIVNET research activities to the proposed prevention research within the HPTN. This provisional transition plan should address plans for ongoing clinical trials at the time of the transition, plans for phase in and phase out of sites, and plans for data and laboratory management during the transition. A detailed transition plan will be developed in conjunction with the HIVNET after the award of the HPTN PLG. SPECIAL REQUIREMENTS TERMS AND CONDITIONS OF AWARD The following terms and conditions will be incorporated into the award statement and provided to each Principal Investigator as well as the institutional officials at the time of award. These terms are in addition to, not in lieu of, otherwise applicable Office of Management and Budget (OMB) administrative guidelines, HHS Grant Administration Regulations at 45 CFR Part 74 and 92, and other HHS, PHS, and NIH Grants Administration policy statements. The administrative and funding instrument used for this program is the cooperative agreement (U01), an "assistance" mechanism (rather than an "acquisition" mechanism), in which substantial NIH scientific and/or programmatic involvement with the awardee is anticipated during the performance of the activity. Under the cooperative agreement, the NIH purpose is to support and/or stimulate the recipient's activity by involvement in and otherwise working jointly with the award recipient in a partner role, but it is not to assume direction, prime responsibility, or a dominant role in the activity. Consistent with the cooperative agreement concept, the dominant role and prime responsibility for the planned activity resides with the awardees for the HPTN. Specific tasks and activities in carrying out the activity will be shared among the awardees, NIH staff and DAIDS contractors. The cooperative agreement funding mechanism will require collaboration among: the NIAID, NICHD, NIDA, and NIMH representatives; the CORE PI; the Principal Investigator of the CL; and the Principal Investigator of the SDMC. The DAIDS will assist in coordinating the activities of the HPTN as defined below and will facilitate the exchange of information. I. Awardee Rights and Responsibilities Awardees will have primary responsibility for defining the research objectives, approaches, and details for the project within the guidelines of the RFA, performing the scientific activity. Awardees have primary responsibility as described below. A. Prevention Leadership Group Responsibilities 1. Research Agenda -- The Principal Investigator (CORE PI), in collaboration with other HPTN investigators constituting the key scientific and managerial leadership (Executive Committee), will be responsible for developing, implementing, monitoring, and updating the HPTN scientific prevention research agenda. The PLG will assume responsibility for further developing the scientific and managerial guidelines of the HPTN, in consultation with the Executive Committee (see below), through the development of the HPTN bylaws and governance. These research goals will be reviewed on a mutually agreed upon schedule with the Associate Director for VPRP, DAIDS or designee. 2. Transition Plan -- The PLG, in conjunction with the leadership of the current HIVNET, will develop a detailed transition plan that adequately addresses the transition from the current HIVNET prevention research activities to the proposed HPTN. This plan will delineate the transition of ongoing clinical trials, propose procedures, timeline and planning for the phase in and phase out of clinical sites, statistical center and central laboratory contracts. The Plan will be completed and implemented with sufficient time to ensure timely completion of all ongoing studies. 3. Bylaws/Operating Procedures -- The PI of the PLG CORE will be responsible for ensuring that well-documented policies, procedures, and bylaws are developed, implemented, and when necessary updated to guide all aspects of the cooperative HPTN activities. 4. Executive Committee -- An Executive Committee will be established as the main governing body of the HPTN. The membership must include: the DAIDS Associate Director for VPRP, or designee, as a voting member representing the NIH Coordinating Committee (See Section II, 1) and representatives of the other co-sponsoring Institutes (NICHD, NIDA, NIMH) as non-voting ad-hoc members. 5. Administrative Support -- The Operations Office, within the CORE, will be responsible for coordinating, administering, and supporting all research activities at the direction of the CORE PI or designee. These activities include, but are not limited to: (i) protocol development, distribution, and site training; (ii) administrative support for the CORE PI; (iii) the scientific leadership of the HPTN and all committees; (iv) assembly, review, and submission of regulatory documents to designated DAIDS staff for the registration of sites to conduct clinical trials; (v) maintenance of group administrative records and archives; (vi) coordination of efforts with DAIDS and cosponsoring Institutes regarding two annual group meetings one of which will be held in the Washington D.C. metropolitan area; and (vii) preparation of administrative and scientific reports (in conjunction with the group's SDMC.) 6. Protocol Development -- The HPTN CORE will initiate development of each protocol only when there is sufficient commitment among the Principal Investigators and other scientific leaders within the group to proceed expeditiously to write the protocol, complete accrual, and analyze and publish the study results. NIH medical staff will serve as medical officers in the development and implementation phases of the protocol. Early notification that the HPTN is considering a trial must be provided to the DAIDS to allow for comment on scientific rationale, feasibility, costs, and compatibility with overall NIAID, NICHD, NIDA, AND NIMH research priorities and activities. The HPTN must have clear procedures for designating members of protocol teams, selecting sites for limited-site trials, and providing protocol-specific training. The HPTN must develop a mechanism to monitor progress, from study initiation through publication, and provide status reports to the DAIDS, on each study, in a format and on a schedule mutually agreed upon. 7. Broad Community Participation -- In formulating and implementing the research plan, provision should be made for broad community participation at both domestic and international sites. This plan should include consideration that the process of building a research relationship with a community takes time and commitment. There should be opportunities for education and training for researchers and community members. Researchers might work with communities more effectively if they had knowledge of ethics, cultural competency, and participatory research techniques. Community members could be more effective with knowledge of research processes. The following specific issues need to be considered: (i) the need to develop model programs that not only include health research goals but also community capacity-building goals for conducting specific research activities; (ii) community training to improve understanding of research; (iii) support for the development of local organizations; and (iv) community mobilization skills. 8. Study Oversight Responsibility - The HPTN leadership must establish procedures to: (i) assure adequate protection of the rights and safety of subjects involved in its clinical investigations; (ii) guarantee the quality and integrity of resulting data; and (iii) maintain accurate and timely information on the progress of each study. This oversight must include compliance with all Federal regulations and NIH policies and procedures as outlined in the "Serious Adverse Experience Reporting Manual for the Vaccine and Prevention Research Program," which is available from Dr. MaryAnn Luzar (see Inquiries). 9. Federally and Internationally Mandated Regulatory and Ethical Requirements -- The HPTN must be in compliance with all Federal regulations and NIH policies applying to the conduct of research involving human subjects. These include, but are not limited to, Title 21 CFR 50, 56, 312, and Title 45 CFR 46. The HPTN must assure that: (i) each institution conducting HPTN trials has a current, approved Assurance Number on file with the NIH Office for Protection from Research Risks (OPRR); (ii) each protocol and informed consent is approved by the responsible Institutional Review Board (IRB) prior to subject entry; (iii) each investigator has supplied a completed (including curriculum vitae) FDA 1572 to DAIDS for each protocol conducted at each site; and (iv) each subject (or legal representative) gives written informed consent prior to entry on study. For trials conducted in foreign countries, the HPTN must assure compliance with the host country regulations for human subjects and AIDS research and must assure that the trials are conducted according to the International Ethical Guidelines for Biomedical Research Involving Human Subjects (CIOMS). 10. Reporting Requirements - The HPTN will submit to the DAIDS requisite information in order to meet administrative, oversight, and regulatory needs. a. Administrative - To facilitate DAIDS compliance with reporting obligations, the CORE PI, working through the Operations Office and SDMC, will submit various administrative information to DAIDS. Types of information will include address lists of investigators and other key contacts, protocol abstracts, tracking data, participating sites, accrual and demographic data, and publication information. Some information such as protocol enrollment/accrual status may be required weekly, some less often. Submission by electronic means, wherever possible, is preferred. b. Performance - The HPTN Executive Committee will establish procedures for regularly evaluating performance of the HPTUs, Operations Office, CL, and the SDMC. Procedures will include a process recommending reduction, expansion, or removal of HPTUs and subunits based on scientific contributions/protocol participation; observance of protocol requirements; data management/quality; and subject accrual and retention. This mechanism will include a procedure for recommending to DAIDS an adjustment of institutional funds based on the level of contribution and performance. c. Annual Report - The CORE PI will submit to DAIDS an annual progress report summarizing the data on protocol performance by the HPTN as a whole and by each participating clinical unit. These reports will include at a minimum: (i) subject accrual and retention rates; (ii) subject demographics; (iii) timeliness and completeness of all data, including adverse events; (iv) timeliness of IRB approvals of new protocol versions; (v) completeness and quality of laboratory data; and (vi) scientific contributions, including publications. These data should be compiled across all studies and by protocol, as appropriate. d. Regulatory - Reporting requirements will be in agreement with Federal regulations and NIAID procedures for clinical trials. Prior to the date specified, the CORE PI will submit to the DAIDS data summary reports that are required of Investigational New Drug (IND) sponsors by the Food and Drug Administration (FDA). The HPTN will submit to DAIDS a narrative summary of the data contained in these reports and future plans for each study one month in advance of each IND report's due date. A system for providing such information in a timely manner must be implemented by the HPTN. 11. Publication of Data Results - Prompt and timely presentation and publication in the scientific literature of major findings is essential. Publications or oral presentations of work performed under this cooperative agreement will require acknowledgment of NIAID, NICHD, NIDA, AND NIMH support. Prior to the submission of manuscripts for publication, the HPTN will provide a copy to DAIDS. Although the awardee will retain custody and primary rights to the data consistent with current HHS, PHS and NIH policies, DAIDS will have access to all data generated under this cooperative agreement and may periodically review it. 12. Collaborative Responsibilities - The PLG is expected to develop scientific collaborations that can expand the scope of the HPTN. The PLG should develop a process that would make data and biological specimens available to the general scientific community to further investigations in HIV prevention research, including the objective review of such requests. 13. National Meetings - It is anticipated that at least 2 national meetings/year will be required. The PLG is expected to hold at least one national meeting per year in the Washington, metropolitan area. They may chose to meet jointly with other HIV prevention research groups, or groups engaged in clinical trials of HIV vaccines. Portions of these meeting are open to the public. Responsibility for logistical support and scientific content will reside with the PLG. 14. Conflict of Interest - The PLG will assure the development and implementation of a Conflict of Interest Policy (COI), acceptable to the NIAID, addressing any conflicts of interest that may occur through financial interest or other associations between members of the HPTN and the private sector. 15. Discretionary Fund - The Operations Office will maintain and manage a Discretionary Fund. These funds will be expended only upon approval by the Executive Committee. The Executive Committee will develop criteria and review procedures for allocating discretionary funds, based on scientific and administrative needs and priorities of the group. Appropriate uses may include innovative pilot studies; supplementing budgets of collaborating institutions which are undertaking resource intensive studies; facilitating the initiation of large efficacy studies; accommodating non-routine protocol mandated requirements on an as needed basis; and supporting additional clinical or laboratory sites needed by the group. 16. Linkages with HVTN - The HVTN application will be solicited contemporaneously with the HPTN. The HPTN may be a unique scientific resource and offer a desirable capacity for conducting population-based studies. The HPTN may collaborate in large-scale evaluation of HIV vaccines. The HVTN leadership (VLG), in concert with the leadership of the HPTN (PLG) will develop and maintain collaborative linkages relevant to planning of large- scale vaccine trials. These linkages will allow for ongoing exchange of information and planning to allow for rapid inclusion of HPTN (and other) sites in large-scale HIV vaccine trials, should the need arise. The VLG may propose a number of different mechanism and approaches to meet this need. These mechanisms may include ongoing activities such as having joint membership in leadership groups or identifying specific individuals responsible for assuring information sharing. There may also be specific activities such as joint protocol development or common scientific meetings. These linkage plans will be evaluated on their likelihood of maintaining close and productive collaboration between the two Networks. 17. Other Collaborations - The PLG should propose plans to interact with other NIH-sponsored AIDS clinical research groups, including mechanisms to integrate and complement the scientific agendas of the cosponsoring NIH institutes to address specific HIV problems. B. Central Laboratory Responsibilities 1. Conduct of Laboratory Assays and Research -- The CL will be responsible for the following: (I) performing timely laboratory studies as needed for specific clinical trials; (ii) providing laboratory-based scientific leadership and consultation for the HPTN and collaborating institutions and organizations; and (iii) collaborating at all stages of protocol development concerning laboratory testing and implementation. 2. Organization/Management of the Central Laboratory -- The PLG will contain a single CL with responsibility for providing appropriate and coordinated laboratory support for HPTN investigations. It is anticipated that the CL will not possess the technical capability/capacity to perform all the required laboratory assays in house. The CL may organize, through a series of subcontracts, a network of laboratories (subsites) with various virologic and immunologic expertises to address the laboratory needs inherent in the prevention research agenda. These laboratories should demonstrate both scientific excellence in clinical-based assays and interest in participating in the research agenda defined by the HPTN. The scope of the laboratory research should include virologic and immunologic assays, as well as assay and reagent development, relevant to HIV prevention studies. 3. Coordination with the Statistical and Data Management Center -- The CL will be responsible for coordinating with the SDMC to assure transfer of quality laboratory data for preparing analyses of study findings and for use in preparation of annual and interim reports to the NIAID, FDA, and the DSMB. The CL will assure that a common laboratory data management system is utilized for specimen tracking and data transmission. 4. Quality Assurance of Laboratory Performance -- The CL will be responsible for conducting/ overseeing quality assurance of laboratory assays performed at HPTN clinical and laboratory sites in order to improve the planning, design, conduct, and interpretation of HPTN trials. This will include written QA monitoring reports to the Associate Director, VPRP or designee. The CL will also be responsible for training of field site laboratories for performing all assays and quality control procedures specified by study protocols and for periodic site visits to monitor site lab performance. C. Statistical and Data Management Center Responsibilities 1. Study Design, Conduct, Analysis and Publications -- The statistical staff will be responsible for the following: (I) providing statistical scientific leadership for the HPTN and collaborating institutions and organizations; (ii) collaborating at all stages of protocol development and implementation; (iii) performing timely interim analyses of safety results for review by protocol teams and safety and efficacy results for the NIAID Prevention DSMB; (iv) performing final analyses for publication, participating in the writing of scientific papers and publishing study results in conjunction with other protocol team members; (v) producing study monitoring reports (such as accrual and AERs), deliverable to the CORE PI and the Associate Director, VPRP or designee; (vi) conducting secondary analyses of HPTN data to improve the planning, design, conduct and interpretation of HPTN trials; and (vii) preparing summary tables and data analyses for use in annual and interim submissions to the NIAID, FDA, and the DSMB. 2. Data Management -- The data management staff will: (I) provide central registration and randomization of subjects on all studies; (ii) develop case report forms; (iii) develop standardized criteria for verification of clinical endpoints; (iv) design and implement a system to provide for the efficient, secure, and confidential transfer of study results from clinical sites to a central database, using either a centralized or distributed data entry approach; (v) in conjunction with the Laboratory Data Management System contractor and the NIAID AIDS Specimen Repository, facilitate the tracking and identification of laboratory specimens and the merger of laboratory test results with subject clinical data; (vi) provide for centralized storage, security, processing, and retrieval of study results; (vii) provide limited online access for HPTUs to their own blinded data in the central database; (viii) prepare selected public access databases for DAIDS, as provided for in the approved plan for providing public access in a reasonable time after the primary analysis and publications (see 1. above); (ix) provide for an electronic mail system, capable of exchanging messages through the Internet, to facilitate communication among HPTUs, other HPTN components, and the NIH sponsoring institutes; (x) provide data management training of the clinical unit staff and DAIDS Clinical Site Monitoring contractor in the areas of form completion and use of the e-mail system and clinical methodology; (xi) develop reports detailing site performance in data management, deliverable to the CORE PI and the Associate Director, VPRP (the data management staff must function in accordance with policies and bylaws of the HPTN); and (xii) provide recruitment and retention and other relevant summary data to the sites and protocol teams as designated by the PLG. 3. Collaborations -- Develop processes for facilitating and monitoring HPTN Executive Committee-approved collaborations with investigators external to the HPTN. Such plans should be included in the SDMC application and address: (I) the capacity to assist external collaborators with the design of their studies; (ii) the monitoring plans for overseeing the status and availability of HPTN biological specimens in the NIAID AIDS Specimen Repository; and (iii) the plans for monitoring the progress of external collaborations, and reporting such progress to the HPTN Executive Committee. When collaborating with other HIV prevention or vaccine clinical study groups, procedures of conduct will be determined by the Associate Director for VPRP, DAIDS and the leadership of each participating group. Generally, the procedures of the lead sponsor will be followed. 4. Statistical Methodology -- Develop innovative HIV prevention clinical trial designs and analysis methodologies consistent with and in support of the PLG research agenda. 5. SAE Reporting -- The SDMC will receive and record serious adverse event experiences reports from the HPTN and collaborating institutions and report these events to DAIDS. D. HPTU Clinical Sites While the HPTU Clinical Sits will be solicited under a separate RFA, the PLG applicants should be aware that HPTU responsibilities will include: 1. Protocol implementation including volunteer enrollment, clinical procedures, and follow up; 2. Laboratory support for certain assays, particularly standard clinical laboratory assays (e.g. CBC) for patient assessment; 3. Individual quality assurance plans for Investigational Drug Management and internal data generation; and Community Advisory Board plans. 5. Contribute to the design and updating of the HPTN research agenda through participation on committees and working groups of the Network. II. NIAID, NICHD, NIDA, AND NIMH Responsibilities The NIAID and cosponsors will have substantial scientific/programmatic involvement during the conduct of this activity, through technical assistance, advice, and coordination. The role of the NIH staff, as described throughout these terms of cooperation, is to assist and facilitate, not to direct the research activities. Communication and interaction will occur primarily with the CORE PI and the scientific leadership of the HPTN. NIH staff will also interact directly with the Principal Investigators of any collaborating institutions and the SDMC as needed. Following are specific responsibilities of NIH staff in terms of investigational drug research and the Division's role as a drug sponsor as defined in 21 CFR Part 312. This project is a part of NIAID's and the other co-sponsoring institutes' larger program of prevention research. 1. NIH Coordinating Committee. The Associate Director for VPRP, DAIDS, NIAID, will establish an NIH Coordinating Committee for this program. Members will be selected from each of the sponsoring NIH components. The role of the committee will be to ensure that the awardees receive consistent advice and optimal assistance from the NIH. The VPRP Associate Director will serve as chair of this committee. 2. Scientific Role Sponsored Clinical Research -- The Associate Director for VPRP, or designee will work closely with other members of the Executive Committee to assure that the research efforts are consistent with the NIAID agenda for HIV clinical research and complement those of other NIAID, NICHD, NIDA, AND NICHD programs. The DAIDS will serve as a liaison/facilitator between pharmaceutical companies, the FDA, and HPN investigators. DAIDS, NICHD, NIDA, AND NIMH staff will serve as a resource, and will disseminate information regarding promising new agents, prevention strategies, or developments. DAIDS will also independently support a Data and Safety Monitoring Board (DSMB) that will oversee prevention trials. 2. NIH Role in Protocol Development -- In order for a clinical study to be initiated, the protocol must be approved by the Associate Director, VPRP. Once notified that a study is under consideration, the Prevention Sciences Research Committee (PSRC) will evaluate the proposal relative to: (I) the NIAID and other co-sponsoring Institutes' research agenda and other NIH clinical studies; (ii) subject safety; (iii) compliance with Federal regulations; (iv) study oversight and monitoring; (v) feasibility of timely completion; and (vi) when appropriate, plans for interim monitoring and analysis. The Associate Director, VPRP or designee will return comments and recommendations to the group within 30 days after review. If a protocol is disapproved, DAIDS will not provide investigational products or permit expenditure of NIH funds for the proposed investigation. In addition, DAIDS pharmacists will participate on HPTN protocol teams, consulting on available dosage forms and placebos. They also will interact with pharmaceutical companies to ensure adequate and timely supply of products. 3. DAIDS Involvement in Investigational New Drug Applications -- The DAIDS will have the option to file an IND on investigational agents evaluated in HPTN studies. Appropriate DAIDS staff will advise the investigators on behalf of HIH on the specific regulatory requirements for IND sponsorship. In situations where DAIDS is the IND sponsor, they will also assemble, review, and submit the required regulatory documents to the FDA. 4. Clinical Trials Agreements (CTA) -- When a pharmaceutical collaborator provides an investigational agent to DAIDS, a CTA will be negotiated describing respective responsibilities and rights. The agreement will include, but is not limited to, IND sponsorship, safety and data monitoring, and access to data. The PLG Core PI generally will be consulted on the terms prior to the execution of the CTA. Pharmaceutical collaborators generally request that patentable inventions discovered in the studies be brought to their attention, and the company has rights of first refusal provided that the collaborator has rights to the background patent. In general, terms in the CTA covering data access and sharing will conform to policies developed jointly by the PLG and DAIDS. 5. DAIDS Role during Study Conduct -- DAIDS will provide Regulatory Training at the annual meeting held in Washington, D.C. DAIDS will also provide ongoing and start-up training to international collaborators or for vaccine studies being conducted in international settings. A DAIDS Medical Officer will monitor the safety and efficacy of the intervention(s) for ongoing studies, and will be provided with interim and final reports. For protocols in which DAIDS is the IND sponsor, DAIDS will assign medical monitors. When a protocol is sponsored by a collaborating institution or research group, monitoring activities will be conducted by their medical representatives. 6. DAIDS Role in Protocol Closure -- The Associate Director for VPRP, or designee will monitor the progress of the studies by reviewing reports submitted to DAIDS by the Data Safety and Monitoring Board, and through regular meetings with the PLG Leadership. NIAID, upon reviewing the recommendations from the DSMB and in consultation with NICHD, NIDA, and NIMH, may find it necessary to terminate an ongoing study for the any of the following reasons: (I) risk to subject safety; (ii) the scientific question is no longer relevant or the objectives will not be answered; (iii) slow accrual; or (iv) the objectives of the study have been met. 7. Access to Data -- The Associate Director for VPRP, or designee, will have access to all data generated under this cooperative agreement, and may review the data as recorded on the case report forms or in the central database. Data must be available for external checking against the original source documentation as required by federal regulation and DAIDS as the IND sponsor. The awardees will retain the primary rights to the data consistent with HHS, PHS, and NIH policies, but are encouraged to provide public access to selected data sets generated with the use of public funds within a reasonable time after the primary analysis and publication. 8. Site Monitoring -- The DAIDS has an external Clinical Site Monitoring Contract to evaluate good clinical research practice, regulatory compliance, accurate protocol implementation, internal quality assurance, and test agent accountability. The monitoring contractor will visit performance sites periodically to review selected protocols, provide training on general protocol conduct, review internal QA/QC plans, audit pharmacies, and document error resolution. 9. Review of Performance -- The performance of all group components will be reviewed at least annually by the Associate Director for VPRP, using the comprehensive annual progress report, clinical site evaluations developed by the Executive Committee, and site monitoring reports provided to DAIDS by its contractor. DAIDS staff will assist the PLG in developing evaluation instruments. Substandard data, insufficient subject accrual or retention, inadequate progress in fulfilling the research agenda, non-compliance with federal regulations or these Terms of Award may result in a reduction in budget, withholding of support or termination of award. 10. SAE Reporting -- In order to provide for consistent reporting of serious adverse experiences across clinical trials groups, DAIDS has established policies and procedures delineated in the "Serious AE Reporting Manual." 11. DAIDS Review of Quality Control and Study Monitoring Procedures - DAIDS staff in coordination with the site monitoring contract will periodically conduct a review of the HPTN sites for the reliability of and compliance with clinical and regulatory systems, and will advise on the same. III. Collaborative Responsibilities 1. Group Governance -- The PLG will establish an Executive Committee as the central decision making body for the Group. The Executive Committee will include the DAIDS Associate Director for VPRP, or designee, as a voting member. NICHD, NIDA, and NIMH will each be represented by a non-voting ad hoc member. A Chairperson, other than the DAIDS staff, will be elected by the Group membership as defined in the HPTN Bylaws. IV. Arbitration Any disagreement that may arise on scientific or programmatic matters (within the scope of the award) between award recipients and the NIAID may be brought to arbitration. An arbitration panel will be composed of three members: one selected by the Executive Committee (with the NIAID member not voting) or by the individual awardee in the event of an individual disagreement, a second member selected by the NIAID, and the third member with expertise in the relevant area, selected by the first two members to review any scientific or programmatic issue that is significantly restricting progress. While the decisions of the Arbitration Panel are binding, these special arbitration procedures will in no way affect the awardee's right to appeal an adversary action in accordance with PHS regulations at 42 CFR Part 50, subpart D, and HHS regulations at 45 CFR Part 16. Cooperative agreements are subject to the administrative requirements outlined in OMB circulars A-102 and A-110. All pertinent HHS, PHS, and NIH grant regulations, policies, and procedures, with particular emphasis on PHS regulations at 42 CFR Part 52 and HHS regulations at 45 CFR Part 74, are applicable. These special terms and conditions pertaining to the scope and nature of the interaction between the NIH and the investigators will be incorporated in the Notice of Grant Award. However, these terms will be in addition to, not in lieu of the customary programmatic and financial negotiations that occur in the administration of cooperative agreements. INCLUSION OF WOMEN AND MINORITIES IN RESEARCH INVOLVING HUMAN SUBJECTS It is the policy of the NIH that women and members of minority groups and their subpopulations must be included in all NIH supported biomedical and behavioral research projects involving human subjects, unless a clear, compelling rationale, and justification are provided that inclusion is inappropriate with respect to the health of the subjects of the purpose of the research. This policy results from the NIH Revitalization Act of 1993 (Section 492B of Public Law 103-43). All investigators proposing research involving human subjects should read the "NIH Guidelines for Inclusion of Women and Minorities as Subjects in Clinical Research", published in the Federal Register of March 28, 1994 (FR 59 14508- 14513) and the NIH Guide for Grants and Contracts, Vol. 23, No. 11, March 18, 1994, which is available at http//grants.nih.gov/grants/guide/notice-files/not94-105.html. Investigators may obtain copies from these sources or from the program staff listed under INQUIRIES. INCLUSION OF CHILDREN AS PARTICIPANTS IN RESEARCH INVOLVING HUMAN SUBJECTS It is the policy of NIH that children (i.e., individuals under the age of 21) must be included in all human subjects research, conducted or supported by the NIH, unless there are scientific and ethical reasons not to include them. This policy applies to all initial (Type 1) applications submitted for receipt dates after October 1, 1998. All investigators proposing research involving human subjects should read the "NIH Policy and Guidelines on the Inclusion of Children as Participants in Research Involving Human Subjects" that was published in the NIH Guide for Grants and Contracts, March 6, 1998, and is available at the following URL address: https://grants.nih.gov/grants/guide/notice-files/not98-024.html. For the purpose of this RFA adults are defined as persons 16 years of age and older. The NIH has other programs for HIV clinical research in children under 16 years of age. LETTER OF INTENT Prospective applicants are asked to submit, by November 30, 1998, a letter of intent that includes a descriptive title of the overall proposed research; the name, address and telephone number of the Principal Investigator; and the number and title of this RFA. Although the letter of intent is not required, is not binding, does not commit the sender to submit an application, and does not enter into the review of subsequent applications, the information that it contains allows NIH staff to estimate the potential review workload and to avoid conflict of interest in the review. The letter of intent is to be sent to Dr. Dianne Tingley at the address listed under INQUIRIES. APPLICATION PROCEDURES The individual applications that together make up the PLG package must be submitted on the standard research grant application PHS form 398 (rev. 5/95). Application kits are available at most institutional offices of sponsored research and may be obtained from the Division of Extramural Outreach and Information Resources, National Institutes of Health, 6701 Rockledge Drive, MSC 7910, Bethesda MD 20892-7710, telephone (301) 710-0267, E-mail: [email protected]. The RFA label available in the PHS 398 application kit must be affixed to the bottom of the face page of the application. Failure to use this label could result in delayed processing of the application such that it may not reach the review committee in time for review. In addition, the RFA title ("HPTN LEADERSHIP CORE" and/or "HPTN CENTRAL LABORATORY" and/or "HPTN STATISTICAL AND DATA MANAGEMENT CENTER") and number (AI-98-015) must be typed on line 2 of the face page of the application and the YES box must be marked. Submit a signed, typewritten original of each application, including the Checklist, and three signed exact photocopies. Each group application for the CORE, CL, and SDMC (or CORE/Coordinating Center and CL) must be submitted in one package to: CENTER FOR SCIENTIFIC REVIEW NATIONAL INSTITUTES OF HEALTH 6701 ROCKLEDGE DRIVE, ROOM 1040 - MSC 7710 BETHESDA, MD 20892-7710 BETHESDA, MD 20817 (for express/courier service) At the time of submission, two additional copies of the application package and all five copies of appendices must also be sent to: Dr. Dianne Tingley Division of Extramural Activities National Institute of Allergy and Infectious Diseases 6003 Executive Boulevard, Room 4C07, MSC 7610 Bethesda, MD 20892-7610 Rockville, MD 20852 (for express/courier service) Telephone: (301) 496-2550 FAX: (301) 402-2638 Email: [email protected] Applicants from institutions that have a General Clinical Research Center (GCRC) funded by the NIH National Center for Research Resources may wish to identify the GCRC as a resource for conducting the proposed research. If so, a letter of agreement from either the GCRC Program Director or Principal Investigator should be included with the application. The deadline for the receipt of applications is February 12, 1999. Applications received after this date will be considered non-responsive to this RFA and will be returned without review. SPECIAL INSTRUCTIONS FOR THE PREPARATION OF COOPERATIVE AGREEMENT APPLICATIONS I. Identification of Potential Applicants and Formation of the PLG It is the responsibility of potential applicants for the CORE award, CL award, and SDMC award as components of the PLG to identify themselves to each other and to establish affiliations. II. Pre-Application meeting - November 23, 1998 A preapplication meeting will be held at the Marriott Hotel at Dulles Airport in Herndon, VA on November 23, 1998. The purpose of this meeting is to provide potential applicants with: (1) additional information about the structures and functions of DAIDS clinical research programs; (2) the opportunity to ask questions and obtain clarifications; and (3) the opportunity to establish affiliations. All applicants who are seriously considering a response to this RFA are strongly encouraged to attend this preapplication meeting. Investigators who are considering applying to become a site in the HVTN are also encouraged to attend this meeting. For further information, contact Dr. Margaret Johnston at the address listed under INQUIRIES. Questions and snwers resulting from this meeting will be available, for individuals who are unable to attend, at the following website: http://www.niaid.nih.gov/research/DAIDS.htm III. Application Preparation All applications must be submitted on the form PHS 398 (rev. 5/95). All component applications for each PLG must be submitted in one package. The structure of the PLG requires close integration among the components, under the leadership of the PI of the CORE. Thus, applicants for each PLG are strongly encouraged to interact and collaborate during the preparation of their applications. Successful applications for HPTN components (CORE, CL, and SDMC) will be awarded as separate cooperative agreements to the sponsoring institutions and will include the Terms and Conditions of Award specified in this RFA. Each individual application must contain a detailed budget for the first 12- month period and a budget for the entire proposed project period for direct costs. On page 11 of the PHS 398 application brochure, in the section entitled PERSONNEL, it is imperative that all applicants list ALL individuals and their institutions participating in the scientific execution of the project in the specified format, including those with no requested salary support. All applicants must ensure that the list is complete using as many continuation pages as necessary. Biographical sketches and other Support pages should be placed at the end of each individual application with the Principal Investigator first, followed by other key personnel in alphabetical order; biographical sketches are limited to two pages each. A key feature of this RFA is that it requires a CORE application to be submitted by a CORE PI/Principal Investigator of the HPTN CORE. The Central Laboratory and Statistical and Data Management Center application must be submitted separately, and must also identify the CORE with which each will affiliate. The use of tables (e.g., accrual and protocol type), diagrams, and organization and flow charts is strongly encouraged throughout the preparation of all applications. Under a separate RFA, all HPTUs seeking membership in a collaborative group must submit a separate application and identify the CORE with which they are planning to affiliate. In summary, applications in response to this RFA must include, but are not limited to, the minimum requirements: A. HIV Prevention Coordinating and Operations Center (CORE) Application The CORE application is not subject to the page limitations as stated in the form PHS 398. However, the entire Research Plan must be limited to 150 pages. When preparing your application, use the topics listed below as a guide for writing the research plan in lieu of items a-d listed on pages 16-17 of the PHS 398 application kit. Also look at the Awardee Rights and Responsibilities (Terms and Conditions of Award) in this RFA. The "Gender and Minority Inclusion for Research Involving Human Subjects", "Participation of Children", and "Human Subjects" must be included in the Research Plan. The PI of the Core should take responsibility in the CORE application for ensuring that the overall representation of study population, HPTN-wide, will be appropriately inclusive of under-represented populations. Research Plan and Scientific Agenda - The application should present the proposed research agenda and should discuss the PI's plan, process, and timeline to implement this agenda. The research agenda must clearly identify the priority areas in depth. The application should also identify and name the scientific and managerial leadership required for the PLG and the HPTN to effectively and efficiently carry out its research plan. The applicant must demonstrate, in the preparation of the research plan, scientific and administrative linkages with the CL and SDMC components. For committees (e.g., Executive Committee) - Include an outline of proposed expertise and plans for determining membership (including, where available, gender and minority status for individuals who choose to be self-identified) and responsibilities of this committee. Operations and Management - The application should provide well-documented, clearly defined policies, and operating procedures (e.g., protocol development, review, initiation, training, conduct and closure, data collection, and publication, etc.). An outline or specific examples of policies, procedures and bylaws should included in the application (e.g., delineating the requirements and expectations of collaborating institutions, membership criteria and process for new site consideration by the HPTN, standards of performance, and procedures for removing institutions due to poor performance). The CORE application should also include the principles and procedures that will guide the transition (transition plan) from the current AVEG and HIVNET to the proposed PLG and HPVN. An outline and timeline for development and implementation of a Conflict of Interest Policy and development of the guidelines for scientific collaborations (including making samples and datasets available) should be included. In addition to a discussion of the support needed for the Operations Office, each CORE application should include a plan and a budget, developed by the CORE PI, for administrative/managerial support. The CORE, CL, and SDMC components must show evidence of ongoing cooperation in the preparation of their applications. Operations Office Procedures - The application must describe the steps that the CORE PI will take to ensure internal and external management between the Operations Office, CL, SDMC, HPTUs, and collaborating institutions (e.g. DAIDS, NICHD, NIDA, and NIMH). Community Participation - The application must describe the mechanisms and procedures that will be put in place for monitoring community participation and accrual efforts at the individual HPTUs. The application must also describe the steps taken to establish ongoing involvement in community outreach, including ability to establish and maintain an active community advisory board. Discretionary Funding - The CORE PI may also request a discretionary budget in this application that will be used to: fund innovative pilot studies, supplement the budgets of collaborating institutions undertaking resource intensive studies, facilitate the initiation of large efficacy studies, accommodate non-routine protocol mandated requirements on an as needed basis, and support any additional clinical or laboratory sites needed by the group. The Discretionary Funds may not exceed $1,500,000 total costs per year. The application must describe how the funds will be used (including examples of studies), what review procedures will guide the Executive Committee for distributing the funds, and what criteria will be used for distribution of funds. Budget - As a part of the proposed detailed overall first year budget and summary budgets for future years, the applicant should demonstrate evidence that the budget requests for the CL and SDMC are consistent with the work scope of the scientific agenda. A composite budget should be included, followed by individual budgets. At a minimum the budget request should include four categories: (i) Operations Center; (ii) administrative support for the PLG Leader, scientific committees and annual meetings; (iii) projected transitioning costs for ongoing clinical trials; and (iv) discretionary funds not to exceed $1.5 million of the total cost budget request. Linkages - CORE applicants should include in their application their current linkages and or specific plans for linkages with other relevant HIV research related efforts. The following support linkages are either REQUIRED as specified or strongly ENCOURAGED when not specified: a. Community Advisory Boards [REQUIRED]: U.S and international b. HIV Vaccine Trials Network Leadership [ENCOURAGED] c. Acute Infection and Early Disease Research Network [ENCOURAGED] d. Pediatric ACTG [ENCOURAGED] e. CFAR [ENCOURAGED] f. OTHER PHS GROUPS [ENCOURAGED]-DMID, NIDA, NICHD, NIMH, CDC, etc g. INTERNATIONAL RESEARCH GROUPS [ENCOURAGED] - UNAIDS/WHO, IAVI, etc B. Central Laboratory Application The CL application is not subject to the page limitations as stated in the form PHS 398. However, the Research Plan must be limited to 75 pages. Appendices may be used for SOPs and other detailed information, with the understanding that these may not be made available to all reviewers. When preparing your application, use the topics listed below and items under (Special Requirements, Terms and Conditions of Award) Central Laboratory Responsibilities as a guide for writing the research plan in lieu of items a- d listed on pages 16-17 of the PHS 398 application brochure. However, the "Gender and Minority Inclusion for Research Involving Human Subjects", "Participation of Children", and (e) "Human Subjects" must be included in the Research Plan. The workscope and activities proposed by the CL must be consistent with the research agenda proposed by the CORE. The CL application should clearly describe the role, experience and expertise in the development/execution of laboratory work in the context of the scientific research agenda. The CL budget must show linkage to the research priorities in the CORE application. Principal Investigator and Coordinating and Operations Center (CORE) Affiliate -The PI for the CL will indicate in the CL application the CORE with which they plan to affiliate. The CORE affiliate must be stated both in a cover letter and in the application. The applications should be included in the same package with the affiliated CORE and SDMC. Laboratory Expertise - The application must provide documentation of plans and standard operating procedures for carrying out laboratory studies in the area of virology, pharmacology and immunology that would be necessary for anticipated clinical trials in the HPTN. This would include procedures for supplying scientific, administrative and regulatory reports to the Executive Committee and DAIDS. Organizational Structure/Management Plan - The CL application must include an organizational chart, procedures for communicating with the Operations Office and other collaborating institutions, and availability of experienced laboratory staff including areas of laboratory based scientific expertise. The management plan must address areas of responsibility of key personnel. The justification for staffing levels for each category of staff should relate to projected workload in terms of study size, study phase, number, and complexity of protocols. If the CL is organized as a network, justification for each of the subsites, as it relates to the scientific research agenda, and including a budget justification, needs to be included. Additionally, a detailed management plan to assure the coordinated functioning of the CL network should be included. A plan for transition from current sites should be included, if appropriate. Central Laboratory Capabilities - Each application for a CL must provide evidence of laboratory research and assay capabilities by describing SOPs that address: (a) plans for laboratory administration; (b) procedures for collection and testing of laboratory specimens including quality control procedures; (c) plans for coordinating with the HPTN statistical center developing/maintaining laboratory tracking systems, centralized storage and retrieval of specimens; (d) interface with HPTN statistical center for tracking laboratory specimens and merger of laboratory data with clinical data; and (e) plans for training clinical site laboratory personnel to carry out some laboratory testing as defined in specific protocols. The application should describe, in detail, the laboratory requirements and expectations to be imposed on the HPTUs and other collaborators. C. Statistical and Data Management Center Application The SDMC application is not subject to the page limitations as stated in the form PHS 398. However, the Research Plan must be limited to 100 pages. Appendices may be used for SOPs and other detailed information, with the understanding that these may not be made available to all reviewers. When preparing your application, use the topics listed below and items under SDMC Responsibilities (Special Requirements, Terms and Conditions of Award) as a guide for writing the research plan in lieu of items a-d listed on pages 16-17 of the PHS 398 application brochure. However, the "Gender and Minority Inclusion for Research Involving Human Subjects", "Participation of Children", and (e) "Human Subjects" must be included in the Research Plan. The SDMC should address in its application how it will ensure that the conditions of the new Guidelines for Gender and Minority Representation and Inclusion of children, when appropriate, are met with regard to clinical trials design (e.g., stratifications, sample sizes, levels of statistical significance required according to what is previously known about gender/ethnicity/age effects), and how it will conduct appropriate analyses of any data collected. The workscope and activities proposed by the SDMC must be consistent with the research agenda proposed by the CORE. The SDMC budget must be consistent with the research agenda and priorities in the CORE application. Principal Investigator and Coordinating and Operations Center (CORE) Affiliate -The Principal Investigator for the SDMC application must indicate affiliation with only one HPTN CORE application, and the CORE affiliate must be stated in both a cover letter and in the application. The applications should be included in the same package with the affiliated CORE and CL. Statistical Expertise - The application must provide documentation of plans and standard operating procedures for the timely interim analyses of safety and efficacy, final analyses for publication, and procedures for supplying scientific, administrative and regulatory reports to the Executive Committee and DAIDS. Samples of protocols should be provided in the appendices to demonstrate experimental design, methods of analysis, and sample size calculations. If the SOPs and protocols are not available, this information should be described in detail in the text of the application. Organizational Structure/Management Plan - The application must include an organizational chart, procedures for communicating with the Operations Office and other collaborating institutions, availability of experienced biostatisticians and other key statistical scientific leadership. The management plan must address areas of responsibility of key personnel. The justification for staffing levels for each category of staff should relate to projected workload in terms of study size, study phase, number, and complexity of protocols. The application should also include plans for developing the processes related to collaborations with investigators external to the HPTN and plans for providing public access to selected datasets in a timely fashion. Data Management Capabilities - Each application for a SDMC must provide evidence of data management capabilities by describing SOPs that address: (a) plans for database design and administration; (b) procedures for data collection, management, analysis and quality control; (c) plans for developing/maintaining subject randomization systems, centralized storage and retrieval of data; (d) interface with HPTN Central Lab and HPTN site laboratory personnel for tracking laboratory specimens and merger of laboratory data with clinical data; (e) plans for training site personnel and DAIDS Clinical Site Monitoring contractor; and (f) plans for providing an electronic mail system. In addition, the application should describe, in detail, plans for transition, if necessary. The application should also describe, in detail, any hardware and software requirements and expectations to be imposed on the HPTUs and other collaborators. REVIEW CONSIDERATIONS Review Procedures Upon receipt, applications will be reviewed for completeness by the Center for Scientific Review (CSR) and for responsiveness by the NIH staff. Incomplete and/or non-responsive applications will be returned to the applicant without further consideration or review. Applications that are complete and responsive to the RFA will be evaluated for scientific and technical merit by an appropriate peer review group convened by the NIAID in accordance with the review criteria stated below. The review of the HPTN CORE, CL, and SC applications will focus on each applicant's ability to contribute to the HPTN scientific agenda, as well as the ability to provide leadership and expertise in the conduct of prevention clinical trials. The second level of review will be provided by the Advisory Councils of the NIAID, NICHD, NIDA, and NIMH. General Review Criteria The criteria to be used in the evaluation of grant applications are listed below. Criteria specific to this RFA are included with the general criteria. To put those criteria in context, the following information is contained in instructions to the peer reviewers. The goals of NIH-supported research are to advance our understanding of biological systems, improve the control of disease, and enhance health. The reviewers will comment on the following aspects of the application in their written critiques in order to judge the likelihood that the proposed research will have a substantial impact on the pursuit of these goals. Each of these criteria will be addressed and considered by the reviewers in assigning the overall score weighting them as appropriate for each application. Note that the application does not need to be strong in all categories to be judged likely to have a major scientific impact and thus deserve a high priority score. For example, an investigator may propose to carry out important work that by its nature is not innovative but is essential to move a field forward. Specific Review Criteria Coordinating and Operations Center (CORE) Application 1. Significance. Does this study address an important problem? If the aims of the application are achieved, how will scientific knowledge be advanced? What will be the effect of these studies on the concepts or methods that drive this field? --Adequacy of the proposed plans to address the prevention research questions of the NIH cosponsoring Institutes' HIV/AIDS Research Agenda. Adequacy of the proposed ranking of the research priorities and justifications. -- Evidence that the research agenda reflects a broad understanding of HIV prevention research within the changing context of the worldwide HIV/AIDS epidemic and of the implications/ consequences of this research. 2. Approach. Are the conceptual framework, design, methods, and analyses adequately developed, well integrated, and appropriate to the aims of the project? Does the applicant acknowledge potential problem areas and consider alternative tactics? -- Strength and adequacy of the plans for transition of the research agenda from the current prevention activities of the HIVNET to the HPTN research agenda, including transition plans for ongoing clinical trials and transition of sites of the HIVNET which may or may not be successful in their applications as a HPTU statistical, laboratory or clinical site. These transition plans should provide strategies to ensure for a smooth transition of data management, laboratory and clinical efforts from current HIVNET prevention activities to the proposed HPTN research activities. -- Strength and adequacy of the plans for overall HPTN management and operations, including the plans and mechanisms for effective communication among group membership and committees. -- Adequacy of proposed bylaws; procedures for protocol development; and procedures for delegation of responsibilities; plans for performance evaluation; plans to improve performance; and procedures to eliminate inadequate performers. Adequacy of plans for managing discretionary funds. -- Adequacy of plans for establishing, monitoring and enforcing a Conflict of Interest policy. -- Adequacy of plans for effective communication and collaboration between the HPTN and the HVTN in planning and implementation of phase II/III vaccine trials. -- Adequacy of proposed plan to accomplish mutual, ongoing collaborations between the Operations Office, the CL, and the SDMC. Adequacy of proposed coordination of the CORE application and budget with the CL and SDMC applications and budgets in meeting the research agenda priorities of the HPTN. -- Adequacy of plans to: (i) assure appropriate protection of the rights and safety of subjects involved in its clinical investigations; (ii) guarantee the quality and integrity of resulting data; and (iii) maintain accurate and timely information on the progress of each study. This oversight must include compliance with all Federal regulations and NIH policies and procedures. -- Strength and adequacy of plans for community outreach and education, as well as inclusion of community representation in HPTN research and organizational activities. -- Adequacy and feasibility of plans to foster participation of new investigators, especially women and racial/ethnic minorities, in activities at all levels of the HPTN. -- Demonstration of current and proposed linkages with other relevant HIV prevention research groups. 3. Innovation. Does the project employ novel concepts, approaches or method? Are the aims original and innovative? Does the project challenge existing paradigms or develop new methodologies or technologies? -- Evidence that the research agenda addresses innovative approaches to the development and clinical evaluation of HIV prevention strategies, and the ability to respond to changing scientific priorities. 4. Investigator. Are the investigators appropriately trained and well suited to carry out this work? Is the work proposed appropriate to the experience level of the principal investigator and other researchers? -- Adequacy of the qualifications, research experience, and time commitment of the CORE PI. -- Adequacy of the qualifications and research experience of the proposed scientific leadership, including previous experience with design, administration, management, and coordination of multi-center clinical trials. -- Adequacy of the available or proposed resources and personnel for administering the HPTN. Adequacy of Operations Office capabilities in research administration, protocol development, and management of regulatory documents. 5. Environment. Does the scientific environment in which the work will be done contribute to the probability of success? Do the proposed experiments take advantage of unique features of the scientific environment or employ useful collaborative arrangements? Is there evidence of institutional support? HIV Prevention Trials Central Laboratory (CL) Application 1. Significance. Does this study address an important problem? If the aims of the application are achieved, how will scientific knowledge be advanced? What will be the effect of these studies on the concepts or methods that drive this field? -- Strength of the proposed scientific contributions of the CL to the HPTN scientific agenda. Adequacy of the plans for achieving the proposed CL scientific contributions. 2. Approach. Are the conceptual framework, design, methods, and analyses adequately developed, well integrated, and appropriate to the aims of the project? Does the applicant acknowledge potential problem areas and consider alternative tactics? -- Adequacy of the plans for collecting, transporting and testing of specimens and promptly transmitting reliable laboratory data; and in developing and implementing an internal program for data quality assurance, security and confidentiality. -- Adequacy of plans of the CL to assure that virology, immunology, and pharmacology laboratories supported through the HPTN adhere to guidelines set forth by the scientific leadership of the HPTN. -- Adequacy of plans for management and coordination of HPTN laboratory activities, including communication and cooperation with other HPTN components. 3. Innovation. Does the project employ novel concepts, approaches or method? Are the aims original and innovative? Does the project challenge existing paradigms or develop new methodologies or technologies? -- Quality of the plan to develop and implement new assay technologies. 4. Investigator. Are the investigators appropriately trained and well suited to carry out this work? Is the work proposed appropriate to the experience level of the principal investigator and other researchers? -- Adequacy of the qualifications and availability of key personnel to achieve the stated goals of the CL. -- Adequacy of information provided concerning the ability of the applicants to carry out core virologic, pharmacologic and immunologic studies which would be needed within the conduct of the HPTN clinical trials. Strength of evidence that the applicants will be able to deal with the volume and types of laboratory assays required to carry out the research agenda of the HPTN. [Reviewers will consider the prior HIV/AIDS laboratory research experience, including coordination of laboratory testing in multi-center trial networks experience.] -- Strength of the applicant's prior experience in, collecting, transporting and testing of specimens and promptly transmitting reliable laboratory data; and in developing and implementing an internal program for data quality assurance, security and confidentiality. 5. Environment. Does the scientific environment in which the work will be done contribute to the probability of success? Do the proposed experiments take advantage of unique features of the scientific environment or employ useful collaborative arrangements? Is there evidence of institutional support? -- Adequacy of available facilities and resources to conduct the proposed work. Adequacy of proposed plans to provide or to obtain core laboratory services as required in the CORE application as needed to carry out the HPTN research agenda. Statistical and Data Management Center Application 1. Significance. Does this study address an important problem? If the aims of the application are achieved, how will scientific knowledge be advanced? What will be the effect of these studies on the concepts or methods that drive this field? -- Strength of the proposed scientific contributions of the SDMC to the HPTN scientific agenda. 2. Approach. Are the conceptual framework, design, methods, and analyses adequately developed, well integrated, and appropriate to the aims of the project? Does the applicant acknowledge potential problem areas and consider alternative tactics? --Adequacy of the proposed linkage between the work scope of the SDMC and the research agenda priorities proposed in the CORE application. The adequacy of the proposed organizational structure of the SDMC to carry out the proposed responsibilities and the adequacy of SDMC budget consist with the priorities presented in the CORE application. -- Adequacy of plans for database design, security, confidentiality and administration, and adequacy of proposed procedures and policies for data collection, analysis and quality control; quality of sample protocols. -- Adequacy of plans, including sample protocols, for developing and maintaining systems for: patient registration/ randomization; receiving, recording and reporting of adverse events from the HPTN and collaborating institutions; providing timely interim analyses of safety and efficacy, and final analyses for publication; and supplying scientific, administrative, and regulatory reports to DAIDS. -- Adequacy of the plan for interfacing and collaborating with the HPTN Central Laboratory and site laboratory data management systems for tracking laboratory specimens. Adequacy of the plan for the merger of laboratory data with the clinical database. -- Adequacy of plans for establishing an electronic mail system, capable of exchanging messages through the Internet, for all collaborating HPTN institutions and DAIDS. -- Adequacy of procedures for interacting with the CORE Operations Office, and other clinical trials groups, as needed. -- Adequacy of the plan for training clinical (HPTU) site staff and the DAIDS Clinical Site Monitoring contractor in: forms completion and data management; the use of the e-mail system; and in clinical trials methodology. -- Adequacy of plans to ensure the inclusion of women, children, minorities and community representatives in all aspect of the proposed research and Group activities. 3. Innovation. Does the project employ novel concepts, approaches or method? Are the aims original and innovative? Does the project challenge existing paradigms or develop new methodologies or technologies? -- Strength of experience in development of innovative trial designs and analyses. -- Quality of the plan to evaluate and implement new technologies and data collection procedures. 4. Investigator. Are the investigators appropriately trained and well suited to carry out this work? Is the work proposed appropriate to the experience level of the principal investigator and other researchers? -- Strength of the qualifications, research experience and availability of the proposed program director as well as other biostatisticians and data systems personnel to provide statistical scientific leadership for the design and analysis of multi-center clinical trials. 5. Environment. Does the scientific environment in which the work will be done contribute to the probability of success? Do the proposed experiments take advantage of unique features of the scientific environment or employ useful collaborative arrangements? Is there evidence of institutional support? Review Criteria for Protection of Human Subjects and for Gender and Minority and for Children Representation The following section expands upon review criteria for the Protection of Human Subjects and for Gender and Minority and for Children Representation. This section applies to all applications responding to this RFA. 1. Adequacy of the proposed means for protecting against adverse effects of the research upon humans, animals or the environment, where such are involved. 2. In clinical studies, if there is inadequate representation of any gender and/or racial/ethnic minorities and/or children in a study design AND this affects the potential to answer the scientific question(s) addressed, such inadequacy will be considered deficient in the study design. The deficiency will be reflected in the priority score, unless a convincing justification is provided by the investigator to explain the inadequate representation. AWARD CRITERIA The predominant criteria for funding priorities will be the scientific and technical merit of applications in response to this RFA. Consideration will be given to the following factors in the final selection of applications to be funded: (1) inclusion of populations currently under-represented in clinical trials in the described research agenda; (2) cost-effectiveness of proposed studies; and (3) the ability of the HPTN to cover all points of the scientific agenda. INQUIRIES Written and telephone inquiries concerning the objectives and scope of this RFA are strongly encouraged. Direct inquiries to regarding programmatic issues to: Rod Hoff, Sc.D. Division of AIDS National Institute of Allergy and Infectious Diseases 6003 Executive Boulevard, Room 2A12, MSC 7620, Bethesda, MD 20892-7620 (for express/ courier use 20852) Telephone: (301) 496-6177 FAX: (301) 402 3684 Email: [email protected] Direct inquiries regarding regulatory affairs and oversight information to: MaryAnn Luzar, Ph.D. Division of AIDS National Institute of Allergy and Infectious Diseases 6003 Executive Boulevard, Room 2B10 Bethesda, MD 20892-7620 Bethesda, MD 20852 (for express/courier service) Telephone: (301) 435-3737 FAX: (301) 480-5703 Email: [email protected] Direct inquiries regarding review issues and special instructions for application preparation; address the letter of intent to; and mail two copies of the application and all five sets of appendices to: Dianne Tingley, Ph.D. Division of Extramural Activities National Institute of Allergy and Infectious Diseases 6003 Executive Boulevard, Room 4C07 Bethesda, MD 20892-7610 Bethesda, MD 20852 (for express/courier service) Telephone: (301) 496-2550 FAX: (301) 402-2638 Email: [email protected] Direct inquiries regarding fiscal matters to: Jane W. Unsworth Division of Extramural Activities National Institute of Allergy and Infectious Diseases 6003 Executive Boulevard, Room 4B25 - MSC 7610 Bethesda, MD 20892-7610 Telephone: (301) 402-6824 FAX: (301) 480-3780 Email: [email protected] Schedule Pre-Application Meeting: November 23, 1998 Letter of Intent Receipt Date: November 30, 1998 Application Receipt Date: February 12, 1999 Scientific Review Date: June 1999 Advisory Council Date: September 1999 Earliest Award Date: September 1999 AUTHORITY AND REGULATIONS This program is described in the Catalogue of Federal Domestic Assistance Nos. 93.855 and 93.856. Awards are made under authorization of the Public Health Service Act, Title IV, Part A (public Law 78-410, as amended by Public Law 99- 158, 42 USC 241 and 285) and administered under PHS grants policies and Federal Regulations 42 CFR and 45 CFR Part 74. This program is not subject to the intergovernmental review requirements of Executive Order 12372 or Health Systems review. The PHS strongly encourages all grant recipients to provide a smoke-free workplace and promote the non-use of all tobacco products. In addition, Public Law 103-227, the Pro-Children Act of 1994, prohibits smoking in certain facilities (or, in some cases, any portion of a facility) in which regular or routine education, library, day care, health care or early childhood development services are provided to children. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people.
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