Department of Health and Human Services

Part 1. Overview Information

Participating Organization(s)

National Institutes of Health (NIH)

Components of Participating Organizations

National Institute of Allergy and Infectious Diseases (NIAID)

Office of AIDS Research (OAR)

National Heart, Lung, and Blood Institute (NHLBI)

National Institute on Aging (NIA)

Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD)

National Institute of Dental and Craniofacial Research (NIDCR)

National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK)

National Institute on Drug Abuse (NIDA)

National Institute of Mental Health (NIMH)

National Institute of Nursing Research (NINR)

National Institute on Minority Health and Health Disparities (NIMHD)

Fogarty International Center (FIC)

National Cancer Institute (NCI)

Funding Opportunity Title
Centers for AIDS Research (P30 Clinical Trial Not Allowed)
Activity Code

P30 Center Core Grants

Announcement Type
Reissue of PAR-20-106
Related Notices

NOT-OD-22-189 -Implementation Details for the NIH Data Management and Sharing Policy

NOT-OD-22-195 -New NIH "FORMS-H" Grant Application Forms and Instructions Coming for Due Dates on or after January 25, 2023

NOT-OD-22-198 Implementation Changes for Genomic Data Sharing Plans Included with Applications Due on or after January 25, 2023

NOT-OD-23-012 Reminder: FORMS-H Grant Application Forms & Instructions Must be Used for Due Dates On or After January 25, 2023 - New Grant Application Instructions Now Available

Funding Opportunity Announcement (FOA) Number
PAR-23-116
Companion Funding Opportunity
PAR-23-117 , P30 Center Core Grants
Number of Applications

Only one application per institution is allowed, as defined in Section III. 3. Additional Information on Eligibility.

Assistance Listing Number(s)
93.855, 93.866, 93.989, 93.838, 93.839, 93.840, 93.233, 93.084, 93.847, 93.279, 93.361, 93.242, 93.393, 93.394, 93.395, 93.396, 93.399, 93.307, 93.121
Funding Opportunity Purpose

The purpose of this Funding Opportunity Announcement (FOA) is to invite applications for the Centers for AIDS Research (CFAR) program to provide administrative and shared research support to enhance HIV/AIDS research. CFARs provide core facilities, expertise, resources, and services not readily obtained otherwise through more traditional funding mechanisms. The program emphasizes interdisciplinary collaboration across all areas of HIV/AIDS research.

Key Dates

Posted Date
March 10, 2023
Open Date (Earliest Submission Date)
July 02, 2023
Letter of Intent Due Date(s)

30 days prior to the application due date

Application Due Dates Review and Award Cycles
New Renewal / Resubmission / Revision (as allowed) AIDS Scientific Merit Review Advisory Council Review Earliest Start Date
Not Applicable Not Applicable August 02, 2023 November 2023 January 2024 March 2024
Not Applicable Not Applicable August 02, 2024 November 2024 January 2025 March 2025
Not Applicable Not Applicable August 04, 2025 November 2025 January 2026 March 2026

All applications are due by 5:00 PM local time of applicant organization.

Applicants are encouraged to apply early to allow adequate time to make any corrections to errors found in the application during the submission process by the due date.

Expiration Date
August 05, 2025
Due Dates for E.O. 12372

Not Applicable

Required Application Instructions

It is critical that applicants follow the Multi-Project (M) Instructions in the SF424 (R&R) Application Guide, except where instructed to do otherwise (in this FOA or in a Notice from the NIH Guide for Grants and Contracts). Conformance to all requirements (both in the Application Guide and the FOA) is required and strictly enforced. Applicants must read and follow all application instructions in the Application Guide as well as any program-specific instructions noted in Section IV. When the program-specific instructions deviate from those in the Application Guide, follow the program-specific instructions. Applications that do not comply with these instructions may be delayed or not accepted for review.

There are several options available to submit your application through Grants.gov to NIH and Department of Health and Human Services partners. You must use one of these submission options to access the application forms for this opportunity.

  1. Use the NIH ASSIST system to prepare, submit and track your application online.
  2. Use an institutional system-to-system (S2S) solution to prepare and submit your application to Grants.gov and eRA Commons to track your application. Check with your institutional officials regarding availability.



  3. Table of Contents

Part 2. Full Text of Announcement

Section I. Funding Opportunity Description

Research Objectives

The Centers for AIDS Research (CFAR) program is co-funded and managed by twelve NIH Institutes and Centers to support basic and translational HIV/AIDS research and administrative infrastructure. CFARs are designed to foster synergy and improve coordination of research, support emerging research opportunities, and promote efficiencies through resources shared by multiple independent laboratories. CFARs are intended to promote NIH HIV/AIDS research efforts at CFAR institution(s). The proposed CFAR priorities should align with the NIH HIV/AIDS priority topics as highlighted in NOT-OD-20-018.

Background

The CFAR program was established in 1988. The mission of the CFAR program and mechanisms for achieving the mission were developed by the CFAR Directors (https://www.niaid.nih.gov/research/centers-aids-research). The CFAR program accomplishes this mission by:

  • Providing scientific leadership and institutional infrastructure dedicated to HIV/AIDS research
  • Promoting development of sustainable multidisciplinary HIV/AIDS research programs at each CFAR institution, and enhancing synergies with additional non-CFAR partner institutions, including Minority Serving Institutions and state and local health departments
  • Stimulating scientific collaboration in interdisciplinary and translational research by facilitating research collaborations within and among CFARs, and supporting HIV/AIDS research networks
  • Supporting basic, translational, implementation and health policy research to facilitate application of research findings to HIV/AIDS prevention and care
  • Strengthening capacity for HIV/AIDS research through international collaborations to efficiently and effectively answer important questions related to the global HIV/AIDS epidemic
  • Fostering scientific communication, promoting knowledge of research findings and disseminating important research discoveries to scientific and lay communities
  • Sponsoring HIV/AIDS-related training and education as well as providing opportunities for career development
  • Developing the next generation of scientific leaders in HIV/AIDS research through focused mentoring, career development and funding support to early career investigators
  • Engaging with the NIH and affected communities to prioritize and focus HIV/AIDS research
  • Facilitating technology transfer and development through promotion of scientific interactions between CFARs
  • Supporting research on prevention and treatment of HIV infection in underserved domestic populations and those who experience health disparities, especially in communities at high risk for HIV infection
  • Leveraging additional HIV/AIDS funding from CFAR host institutions and through philanthropy
  • Coordinating responses to emerging NIH research priorities

Expected Characteristics of all CFARs

Added value. CFARs are expected to provide added value to the applicant institution's HIV/AIDS research efforts through support of activities that cannot easily be provided through standard research awards. The added value contribution that the proposed CFAR will make at the institution(s) should go beyond what would be expected from the pre-existing HIV/AIDS funded research. CFARs should promote and encourage activities that enhance collaboration and coordination of research that aligns with the NIH HIV/AIDS priority topics.

Some examples of added value include:

  • Developmental Core awards resulting in collaborations, publications, or successful major research grants, especially among early career investigators and investigators new to the field of HIV/AIDS
  • Evidence of an increase in multidisciplinary research and publications
  • Evidence of CFAR enhancement and support of existing programs at the award institution
  • Research activities focused on prevention, treatment and implementation science questions in high-risk and under-served populations
  • Commitment from the institution(s) for support of CFAR activities
  • Mentoring early career investigators in the HIV/AIDS research field and facilitating the transition to independence
  • Fostering diversity, equity, and inclusion initiatives in the scientific workforce diversity with particular attention to recruitment and advancement of early career investigators
  • Promoting and supporting new collaborations designed to move the HIV/AIDS field forward through CFAR-sponsored meetings and activities
  • Increase in percentage of NIH funded HIV researchers supported by the CFAR
  • Development and implementation of a cost recovery system for science cores, as applicable.

Scientific and fiscal flexibility. CFARs will use a strategic planning process to provide guidance and oversight of scientific and fiscal flexibility. CFARs are responsible for using their resources to meet the needs of their investigators. A CFAR has the authority to re-allocate resources according to CFAR operating policies and procedures proposed in the application. CFARs have authority to change the structure and funding of cores through additions or eliminations, as long as the minimum required cores are maintained. CFARs may leverage other resources in support of HIV/AIDS research. CFAR Cores may be supported totally, or in part, by CFAR funds. Applicants are encouraged to develop creative collaborations to improve utilization of existing resources.

NIH-funded HIV/AIDS investigators at the applicant institution(s). The aims of the Cores and the services they provide should address the needs of HIV/AIDS investigators at the applicant institution(s) and be inclusive of the full range of HIV/AIDS science funded at the institution(s). The NIH-funded HIV/AIDS research base spreadsheet made available by the NIH should be used to ensure that the CFAR supports all NIH HIV/AIDS investigators at an institution.

Collaborations with community groups, organizations and other institutions. Applicants are encouraged to foster collaborative, multi-institutional linkages with international and domestic organizations and institutions, and Minority Serving Institutions (MSIs) such as Historically Black Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs), and Tribal Colleges and Universities (TCU). Examples of linkages include mentoring, collaborating, pilot awards, and training. Such linkages foster research training and collaborative studies and are able to meet needs that cannot be easily addressed by other funding mechanisms.

CFARs are also encouraged to work with local and state health departments, federally qualified health centers (FQHCs), and community organizations (e.g., CBOs, community health clinics, faith-based organizations, etc.) as they conduct research on aspects of the local HIV epidemic.

CFARs can establish and/or participate in inter-CFAR collaborations where investigators from different CFARs collaborate with each other in scientific areas of common interest to achieve economies of scale, to share unique resources and expertise, and to expand collaborative activities between CFARs, especially in areas that cannot be studied at a single CFAR site. Coordination with international programs funded by the Fogarty International Center (FIC) is also encouraged within these inter-CFAR collaborations. Examples of inter-CFAR collaborations can be found on the CFAR website. CFARs may expand these activities to achieve the objectives of the award. Examples include community outreach, development of scientists from diverse backgrounds including those from underrepresented groups (NOT-OD-20-031) in HIV/AIDS research, HIV/AIDS research communications to non-scientists, CFAR-sponsored seminars and meetings, identifying additional support for ongoing NIH programs not planned in the initial award, additional research collaborations, and other activities that meet the HIV/AIDS research needs of applicant institutions.

CFAR Structure

The overall structure of the CFAR is designed to support the HIV/AIDS researchers at the applicant institution(s) in the conduct of their research projects, interact with a variety of organizations to promote collaborations that serve the applicant organization, and create linkages for promoting additional HIV/AIDS research in key areas identified by the scientific community.

Cores

Cores and Core services provide support of specific functions that facilitate HIV/AIDS research at the CFAR institution, therefore, Cores must specifically target HIV/AIDS research.

Administrative Core

The CFAR Administrative Core will be responsible for managing, coordinating, and overseeing the entire range of CFAR activities, monitoring progress, and ensuring that the project milestones are being met and implemented effectively within the proposed timelines. The Administrative Core must provide both an organizational and administrative structure that is conducive for ensuring collaborative efforts and interaction among the Cores and Scientific Working Groups. Additionally, the Core should coordinate and facilitate communication with other collaborating partners.

Developmental Core

The CFAR Developmental Core provides short-term funding (e.g., 1-2 years) for HIV/AIDS specific research awards and mentoring for early career investigators. The purpose of Developmental Core awards is to support early career HIV/AIDS investigators and investigators new to the HIV/AIDS research field. These projects may encompass research to obtain preliminary data for applying to NIH funding opportunities, perform feasibility studies, and to support new and emerging science in HIV/AIDS research. Developmental awards can facilitate new strategic collaborations among faculty or institution(s) in diverse areas of science to stimulate opportunities to expand HIV/AIDS research in innovative ways. Developmental Core projects proposing clinical trials will not be permitted under this FOA.

Advanced Technology Core(s)

The CFAR Advanced Technology Core provides specialized/dedicated equipment, training, unique services, quality control, and expertise/advice for research activities that might not otherwise be accessible for HIV/AIDS research through existing resources at the institution(s). The main focus of the Core should be to drive innovation in HIV/AIDS basic research. An Advanced Technology Core can be a specialized Core that provides state-of-the-art emerging technologies such as single-cell analysis, omics, specialized immunology, CRISPR technologies, complex imaging, cryo-electron microscopy, machine learning, HIV reservoir assays, etc. Some examples might include specialized immunology, imaging, microscopy, structural biology, and others. Standard virologic and immunologic assay services may also be included if evidence can be provided that the services are in demand and will be highly utilized based on the needs of CFAR members. The Advanced Technology Core should provide economies of scale and should foster collaboration between basic and clinical investigators when applicable. The Advanced Technology Core does not substitute for resources that are obtainable commercially, or replace existing resources normally supported by individual research grants. The Core should have a clear focus, contribute to both basic and translational research and demonstrate added value. When the Core coordinates access to other institutional core services, sufficient justification should be provided on why this approach provides added value to CFAR members.

Clinical Science Core(s)

The CFAR Clinical Science Core provides resources for HIV/AIDS translational research among collaborating clinical, social and behavioral, and basic scientists. The Clinical Science Core involves direct interaction with human subjects (e.g., a single blood draw, sample and data collection, use of behavioral study instruments) or indirect interaction with human subjects (e.g., developing a database or specialized repository for unique clinical specimens). This Core provides services for investigators to develop appropriate study designs, study protocols, informed consents, and assist in obtaining requirements for human subjects research. Activities that will not be supported by a CFAR Clinical Science Core include normal patient care, such as screening of clinical specimens, diagnosis, treatment, and rehabilitation.

Additional Core(s)

Additional Cores may be proposed if they are needed to advance the local HIV/AIDS research efforts. For example, an Implementation Science (IS) Core could be proposed at institutions making significant contributions to the Ending the HIV Epidemic (EHE) Initiative or has a growing need for IS expertise and consulting services. Some examples of additional cores could also include Social/Behavioral, Biostatistics, Data Science, Prevention, or Bioinformatics. Additional cores may be of a nature other than advanced technology or clinical.

Scientific Working Group(s)

A Scientific Working Group (SWG) is defined as a group of investigators (HIV or non-HIV) who share a common interest in a specific area of scientific focus that is critical to addressing the HIV epidemic, but is a gap or underdeveloped at the CFAR institution. The research area should not already be well-established at the CFAR institution(s). The goal of a SWG is to promote multi-disciplinary collaborations that result in successful applications for new HIV/AIDS research awards. The SWGs should address the NIH HIV/AIDS priority areas.

NIH CFAR Management and Oversight

The CFAR program is co-funded by multiple NIH Institutes and Centers, however, NIAID administers the awards. Thus, CFAR awards will be scientifically and programmatically managed by the NIH CFAR Steering Committee (https://www.niaid.nih.gov/research/cfar-contacts). CFARs are encouraged to collaborate with other NIH funded programs when appropriate.

Programs, resources, and centers highlighted for each co-funding NIH Institute and Center are listed below.

Co-funded Programs: ATN, IeDEA, MACS/WIHS Combined Cohort Study, Martin Delaney Collaboratories, HIV/AIDS Clinical Trials Networks, Fogarty HIV Training Program

FIC: Fogarty HIV Training Program, HIV-related awards under the IRSDA, BIOETHICS TRAINING, BRAIN DISORDERS, Global Health Program for Fellows and Scholars, MEPI Junior Faculty Research Training, Fogarty Emerging Global Leader Award, and Global Noncommunicable Diseases and Injury Research

NCI: AMC, ACSR, NCI-Designated Cancer Centers

NHLBI: Biologic Specimen and Data Repository Information Coordinating Center (BioLINCC), MACS/WIHS Combined Cohort Study

NIA: Alzheimer's Disease Centers, Centers on the Demography and Economics of Aging, Claude D. Pepper Older Americans Independence Centers, Nathan Shock Centers of Excellence in the Basic Biology of Aging, Resource Centers for Minority Aging Research, Edward R. Roybal Centers for Translation Research in the Behavioral and Social Sciences of Aging, WHO Study on AGEing and adult health (SAGE)

NIAID: HIV/AIDS Clinical Trials Networks, CHAVD (Duke), CHAVD (Scripps), CHAVI-ID, IeDEA, Martin Delaney Collaboratories, Centers for HIV Structural Biology, TB-RePORT

NICHD: Add health, ATN, PHACS, Population Studies Centers

NIDA: CTN, HIV/AIDS and SUD Clinical Cohorts, NIDA DESPR Research Centers

NIDCR: PHACS, HVTN, and studies aligned with the HIV/AIDS and Oral Health Research Program

NIDDK: Diabetes Research Centers, Digestive Diseases Research Centers, Kidney Disease Centers, Cooperative Centers for Excellence in Hematology, Nutrition Obesity Research Centers, Urologic Disease Centers

NIMH: Brain Bank, NIMH Centers Program, NIMH AIDS Research Centers Program

NIMHD: Research Centers in Minority Institutions Program

NINR: See co-funded programs

Applicants are encouraged to contact the Scientific/Research Contact(s) at the end of this FOA (Section VII) to discuss planned strategies for developing a CFAR application with respect to how a CFAR would enhance the HIV/AIDS research mission of the co-funding NIH Institutes and Centers.

Applicants with a D-CFAR award can apply for a renewal application to this CFAR FOA.

A companion funding opportunity (PAR-23-117) encourages applications for Developmental Centers for AIDS Research (D-CFAR) to support the development of a future CFAR application.

Plan for Enhancing Diverse Perspectives (PEDP)

This FOA requires a Plan for Enhancing Diverse Perspectives (PEDP) as part of the application (see further below). Applicants are strongly encouraged to read the FOA instructions carefully and view the available PEDP guidance material. Applications must include a Plan for Enhancing Diverse Perspectives (PEDP) submitted as Other Project Information as an attachment (see Section IV). The PEDP will be assessed as part of the scientific and technical peer review evaluation, as well as considered among programmatic matters with respect to funding decisions.

See Section VIII. Other Information for award authorities and regulations.

Section II. Award Information

Funding Instrument

Grant: A support mechanism providing money, property, or both to an eligible entity to carry out an approved project or activity.

Application Types Allowed
New
Renewal - Renewal applications can only be submitted for awards funded through PAR-20-106, PAR-20-107, and their prior issuances
Resubmission
The OER Glossary and the SF424 (R&R) Application Guide provide details on these application types. Only those application types listed here are allowed for this FOA.
Clinical Trial?

Not Allowed: Only accepting applications that do not propose clinical trials.

Funds Available and Anticipated Number of Awards

The number of awards is contingent upon NIH appropriations and the submission of a sufficient number of meritorious applications.

Award Budget

A base of up to $3,250,000 total costs per center per year will be awarded. The total amount awarded will depend on the applicant institutions NIH HIV/AIDS-funded research base.

Award Project Period

The scope of the proposed project should determine the project period. The maximum project period is 5 years.

NIH grants policies as described in the NIH Grants Policy Statement will apply to the applications submitted and awards made from this FOA.

Section III. Eligibility Information

1. Eligible Applicants

Eligible Organizations

Higher Education Institutions

  • Public/State Controlled Institutions of Higher Education
  • Private Institutions of Higher Education

The following types of Higher Education Institutions are always encouraged to apply for NIH support as Public or Private Institutions of Higher Education:

  • Hispanic-serving Institutions
  • Historically Black Colleges and Universities (HBCUs)
  • Tribally Controlled Colleges and Universities (TCCUs)
  • Alaska Native and Native Hawaiian Serving Institutions
  • Asian American Native American Pacific Islander Serving Institutions (AANAPISIs)

Nonprofits Other Than Institutions of Higher Education

  • Nonprofits with 501(c)(3) IRS Status (Other than Institutions of Higher Education)
  • Nonprofits without 501(c)(3) IRS Status (Other than Institutions of Higher Education)

For-Profit Organizations

  • Small Businesses
  • For-Profit Organizations (Other than Small Businesses)

Local Governments

  • State Governments
  • County Governments
  • City or Township Governments
  • Special District Governments
  • Indian/Native American Tribal Governments (Federally Recognized)
  • Indian/Native American Tribal Governments (Other than Federally Recognized)

Federal Governments

  • Eligible Agencies of the Federal Government
  • U.S. Territory or Possession
Foreign Institutions

Non-domestic (non-U.S.) Entities (Foreign Institutions) are not eligible to apply.

Non-domestic (non-U.S.) components of U.S. Organizations are not eligible to apply.

Foreign components, as defined in the NIH Grants Policy Statement, are allowed.

Required Registrations

Applicant organizations

Applicant organizations must complete and maintain the following registrations as described in the SF 424 (R&R) Application Guide to be eligible to apply for or receive an award. All registrations must be completed prior to the application being submitted. Registration can take 6 weeks or more, so applicants should begin the registration process as soon as possible. The NIH Policy on Late Submission of Grant Applications states that failure to complete registrations in advance of a due date is not a valid reason for a late submission.

  • System for Award Management (SAM) Applicants must complete and maintain an active registration, which requires renewal at least annually. The renewal process may require as much time as the initial registration. SAM registration includes the assignment of a Commercial and Government Entity (CAGE) Code for domestic organizations which have not already been assigned a CAGE Code.
    • NATO Commercial and Government Entity (NCAGE) Code Foreign organizations must obtain an NCAGE code (in lieu of a CAGE code) in order to register in SAM.
    • Unique Entity Identifier (UEI) - A UEI is issued as part of the SAM.gov registration process. The same UEI must be used for all registrations, as well as on the grant application.
  • eRA Commons - Once the unique organization identifier is established, organizations can register with eRA Commons in tandem with completing their Grants.gov registration; all registrations must be in place by time of submission. eRA Commons requires organizations to identify at least one Signing Official (SO) and at least one Program Director/Principal Investigator (PD/PI) account in order to submit an application.
  • Grants.gov Applicants must have an active SAM registration in order to complete the Grants.gov registration.

Program Directors/Principal Investigators (PD(s)/PI(s))

All PD(s)/PI(s) must have an eRA Commons account. PD(s)/PI(s) should work with their organizational officials to either create a new account or to affiliate their existing account with the applicant organization in eRA Commons. If the PD/PI is also the organizational Signing Official, they must have two distinct eRA Commons accounts, one for each role. Obtaining an eRA Commons account can take up to 2 weeks.

Eligible Individuals (Program Director/Principal Investigator)

Any individual(s) with the skills, knowledge, and resources necessary to carry out the proposed research as the Program Director(s)/Principal Investigator(s) (PD(s)/PI(s)) is invited to work with his/her organization to develop an application for support. Individuals from diverse backgrounds, including underrepresented racial and ethnic groups, individuals with disabilities, and women are always encouraged to apply for NIH support. See, Reminder: Notice of NIH's Encouragement of Applications Supporting Individuals from Underrepresented Ethnic and Racial Groups as well as Individuals with Disabilities, NOT-OD-22-019.

For institutions/organizations proposing multiple PDs/PIs, visit the Multiple Program Director/Principal Investigator Policy and submission details in the Senior/Key Person Profile (Expanded) Component of the SF424 (R&R) Application Guide.

2. Cost Sharing

This FOA does not require cost sharing as defined in the NIH Grants Policy Statement.

3. Additional Information on Eligibility

Number of Applications

Only one application per institution (normally identified by having a unique entity identifier (UEI) or NIH IPF number) is allowed.

The NIH will not accept duplicate or highly overlapping applications under review at the same time, per 2.3.7.4 Submission of Resubmission Application. This means that the NIH will not accept:

  • A new (A0) application that is submitted before issuance of the summary statement from the review of an overlapping new (A0) or resubmission (A1) application.
  • A resubmission (A1) application that is submitted before issuance of the summary statement from the review of the previous new (A0) application.
  • An application that has substantial overlap with another application pending appeal of initial peer review (see 2.3.9.4 Similar, Essentially Identical, or Identical Applications).

CFAR-specific Eligibility Requirements

One CFAR award per institution

No institution may have more than one CFAR or D-CFAR award concurrently. An institution that is part of a multi-institutional CFAR or D-CFAR application or award may not be listed as a multi-institutional participant in another CFAR application. Independent campuses that are part of a large multiple city university are considered to be separate institutions, and each may submit one application.

Multi-institutional CFAR

Two or more institutions may submit an application for a single CFAR award. The institutions do not need to be in the same geographical area if the applicant can demonstrate a feasible plan for collaborative research networks using CFAR Cores across all institutions.

Cores Outside of the CFAR institution

With appropriate justification, CFAR awards may support a Core at an institution that is not part of the CFAR, including a primate facility or a foreign institution that provides a unique resource such as a clinical and/or laboratory site.

NIH HIV/AIDS Funded Research Base (FRB)

Institutions/Organizations with a HIV/AIDS FRB of $10M annually (minimum) are eligible to apply for a CFAR. Amounts in excess of $10M will result in a larger base award. The NIH HIV/AIDS FRB is defined as the amount of Total Cost funding from NIH for one fiscal year (October 1 to September 30) preceding the calendar year of application submission. CFAR applicants must maintain the required minimum FRB during the year of submission in order to be funded at the requested amount, and applicants eligible for larger base funding must maintain that minimum level in order to qualify for subsequent funding at that level. For example, if an applicant has an FRB in 2022 that makes them eligible for $2.5M in funding, they must maintain the required FRB for funding at the $2.5M funding level in 2023 in order to be funded at that level. This applies only to competing applications. The NIH HIV/AIDS FRB is compiled from data provided by the NIH Office of AIDS Research to determine eligibility. Applicants can request the FRB from NIAID.

CFARs qualify for three tiers of funding based on the FRB for the institution.

  • Tier 1: For institutions with a minimum of $10M, but less than $40M FRB, a CFAR award will use a base of $1.75M total cost in the first year of the competing segment.
  • Tier 2: For institutions with a minimum of $40M but less than $80M FRB, a CFAR award will use a base of $2.5M total cost in the first year of the competing segment.
  • Tier 3: For institutions with a minimum of $80M FRB, a CFAR award will use a base of $3.25M total cost in the first year of the competing segment.

The FRB includes NIH peer-reviewed HIV/AIDS research grants, program projects, and cooperative agreements utilizing the following mechanisms only: DP1, DP2, DP5, R00, R01, R03, R15, R21, R24, R33, R34, R35, R36, R37, R56, R61, RF1, SC1, SC2, SC3, U01, U10, U24, U34, UH2, UH3, UG3, and K series awards. The following mechanisms or components of these mechanisms may be considered based on whether or not the award or component involves primarily research activity: KL1, KL2, N01, P01, P30, P50, P60, PM1, U19, U54, UG1, UM1, UM2 and RC series grants.

Conditions to the NIH HIV/AIDS FRB:

  • Funds from any source other than NIH are excluded
  • Only the amount budgeted directly to an applicant institution(s) will be included for grants over $5M. Subawards/Consortium/Contractual costs are excluded.
  • MPI grants will be included to the applicant institution of the contact PI

Multi-institutional CFAR applications may combine the NIH HIV/AIDS FRBs to meet the eligibility criteria for this funding announcement. A CFAR applicant cannot use the FRB of an institution that is already part of another CFAR or D-CFAR. CFARs that use a distant institution for a core facility may not use the FRB of that institution if they are not including all of the NIH HIV/AIDS investigators at that institution as part of the CFAR.

Section IV. Application and Submission Information

1. Requesting an Application Package

The application forms package specific to this opportunity must be accessed through ASSIST or an institutional system-to-system solution. A button to apply using ASSIST is available in Part 1 of this FOA. See your administrative office for instructions if you plan to use an institutional system-to-system solution.

2. Content and Form of Application Submission

It is critical that applicants follow the Multi-Project (M) Instructions in the SF424 (R&R) Application Guide, except where instructed in this funding opportunity announcement to do otherwise and where instructions in the Application Guide are directly related to the Grants.gov downloadable forms currently used with most NIH opportunities. Conformance to the requirements in the Application Guide is required and strictly enforced. Applications that are out of compliance with these instructions may be delayed or not accepted for review.

Letter of Intent

Although a letter of intent is not required, is not binding, and does not enter into the review of a subsequent application, the information that it contains allows IC staff to estimate the potential review workload and plan the review.

By the date listed in Part 1. Overview Information, prospective applicants are asked to submit a letter of intent that includes the following information:

  • Descriptive title of proposed activity
  • Name(s), address(es), and telephone number(s) of the PD(s)/PI(s)
  • Names of other key personnel
  • Participating institution(s)
  • Number and title of this funding opportunity

The letter of intent should be sent to:

Kristina S. Wickham, Ph.D.
Telephone: 301-761-5390
Email: kristina.wickham@nih.gov

Page Limitations

All page limitations described in the SF424 Application Guide and the Table of Page Limits must be followed.

Component Component Type for Submission Page Limit Required/Optional Minimum Maximum
Overall Overall 30 Required 1 1
Admin Core Admin Core 12 Required 1 1
Developmental Core Developmental Core 12 Required 1 1
Advanced Technology Core Advanced Tech Core 12 Required 1 NA
Clinical Science Core Clin Science Core 12 Required 1 NA
Additional Core(s) Additional Core 12 Optional 0 NA
Scientific Work Group (SWG) SWG 6 Required 1 3

Instructions for the Submission of Multi-Component Applications

The following section supplements the instructions found in the SF424 (R&R) Application Guide and should be used for preparing a multi-component application.

The application should consist of the following components:

  • Overall: required
  • Administrative Core: required, maximum of one
  • Developmental Core: required, maximum of one
  • Advanced Technology Core(s): required, no maximum
  • Clinical Science Core(s): required, no maximum
  • Additional Core(s): optional
  • Scientific Working Group(s): required, maximum of three

Overall Component

When preparing your application, use Component Type Overall .

All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions, as noted.

SF424(R&R) Cover (Overall)

Complete entire form.

PHS 398 Cover Page Supplement (Overall)

Note: Human Embryonic Stem Cell lines from other components should be repeated in cell line table in Overall component.

Research & Related Other Project Information (Overall)

Follow standard instructions , with the following additional instructions:

Project Summary/Abstract: Applicants should clearly indicate in the abstract that the application is for a CFAR award.

Facilities and Other Resources: Applicants should clearly demonstrate their institution’s commitment to the proposed CFAR. Examples of the types of institutional commitment that have been demonstrated at current CFARs include but are not limited to: level of institutional funding, space allocation, co-funding, endowments, faculty commitments, salary for Core staff, purchase of equipment, and designation of center program status in the institutional bylaws. In addition, for proposed CFARs with multiple Cores and investigators in different locations, provide a plan for communication among the various locations, plans for transportation of specimens, data and results among major locations, especially those located outside of the United States.

Other Attachments: Applicants must provide the following additional material specified below. Each attachment should be uploaded as a separate PDF using the indicated filename.

NIH HIV/AIDS Funded Research Base (FRB): Must title this attachment NIH FRB. . For this attachment, applicants must use the information contained within the FRB spreadsheet. Applicants should contact NIAID to request this spreadsheet, which contains a list of all investigators receiving NIH HIV/AIDS funding at all institutions proposed in the application. Applicants should use the spreadsheet to indicate investigators who have formally agreed to participate in the CFAR, and the primary type of participation expected. Applicants should develop their own key table to abbreviate the type of participation(s) for each CFAR Member (i.e., Core Director = CD, Core User = CU, attends seminars = S, etc.) and indicate the participation type in the first column. Include an explanation at the bottom of the table explaining why investigators with NIH HIV/AIDS funding are not participating as CFAR members.

Non-FRB HIV/AIDS Investigators at the institution(s): Must title this attachment Other HIV/AIDS Investigators." Applicants must indicate the names of investigators at their institution(s) who will become part of the CFAR but who were not included in the FRB spreadsheet. This table should be developed by the applicant using the same columns as the FRB table to show other NIH and non-NIH funded HIV/AIDS investigators not listed on the FRB who will participate in the CFAR

Existing Core Facilities at the Institution Applying for a CFAR Award: Must title this attachment Other Core Facilities. Please list only the NIH-funded cores at the CFAR institution(s) that would be considered as overlap or that the CFAR will leverage. Indicate the extent to which any CFAR Cores overlap with or leverage other NIH funded core facilities at the applicant institution(s). (See https://www.niaid.nih.gov/research/cfar-interested-applicants for a suggested format for this information). Provide a justification for specific cores based on extent of overlap in the attachment.

Overall Organizational Chart: Must title this attachment Overall Organizational Chart. Indicate the organizational relationship of the CFAR to other components of the institution.

CFAR Organizational Chart: Must title this attachment CFAR Organizational Chart. Indicate the organizational relationship of the Cores, SWGs, and collaborating institutions within the CFAR.

Plan for Enhancing Diverse Perspectives (PEDP)

In an "Other Attachment" entitled "Plan for Enhancing Diverse Perspectives," all applicants must include a summary of strategies to advance the scientific and technical merit of the proposed project through expanded inclusivity. The PEDP should provide a holistic and integrated view of how enhancing diverse perspectives is viewed and supported throughout the application and can incorporate elements with relevance to any review criteria (significance, investigator(s), innovation, approach, and environment) as appropriate. Where possible, applicant(s) should align their description with these required elements within the research strategy section. The PEDP will vary depending on the scientific aims, expertise required, the environment and performance site(s), as well as how the project aims are structured. The PEDP may be no more than 1-page in length and should include a timeline and milestones for relevant components that will be considered as part of the review. Examples of items that advance inclusivity in research and may be part of the PEDP can include, but are not limited to:

  • Discussion of engagement with different types of institutions and organizations (e.g., research-intensive, undergraduate-focused, minority-serving, community-based).
  • Description of any planned partnerships that may enhance geographic and regional diversity.
  • Plan to enhance recruiting of women and individuals from groups traditionally under-represented in the biomedical, behavioral, and clinical research workforce.
  • Proposed monitoring activities to identify and measure PEDP progress benchmarks.
  • Plan to utilize the project infrastructure (i.e., research and structure) to support career-enhancing research opportunities for diverse junior, early- and mid-career researchers.
  • Description of any training and/or mentoring opportunities available to encourage participation of students, postdoctoral researchers and co-investigators from diverse backgrounds.
  • Plan to develop transdisciplinary collaboration(s) that require unique expertise and/or solicit diverse perspectives to address research question(s).
  • Publication plan that enumerates planned manuscripts and proposed lead authorship.
  • Outreach and planned engagement activities to enhance recruitment of individuals from diverse groups as research participants including those from under-represented backgrounds.

For further information on the Plan for Enhancing Diverse Perspectives (PEDP), please see https://braininitiative.nih.gov/about/plan-enhancing-diverse-perspectives-pedp.

Project/Performance Site Locations (Overall)

Enter primary site only.

A summary of Project/Performance Sites in the Overall section of the assembled application image in eRA Commons compiled from data collected in the other components will be generated upon submission.

Research and Related Senior/Key Person Profile (Overall)

Include only the Project Director/Principal Investigator (PD/PI) and any multi-PDs/PIs (if applicable to this FOA) for the entire application.

A summary of Senior/Key Persons followed by their Biographical Sketches in the Overall section of the assembled application image in eRA Commons will be generated upon submission.

Budget (Overall)

The only budget information included in the Overall component is the Estimated Project Funding section of the SF424 (R&R) Cover.

New applications must use the base amount award for the Tier level in which the applicant is eligible for in the first year. Renewal applications may request increases above their qualified Tier level in the first year. Budgets for out years may be above the Tier level for all applicants.

Applicants must consult with and receive approval from Program to request increases over the Tier level for any or all years prior to submission. Applicants should follow the NIAID Financial Management Plan when developing budgets for the CFAR for the competing year and out years.

PEDP implementation costs:

Applicants may include allowable costs associated with PEDP implementation (as outlined in the Grants Policy Statement section 7).

A budget summary in the Overall section of the assembled application image in eRA Commons compiled from detailed budget data collected in the other components will be generated upon submission.

PHS 398 Research Plan (Overall)

Introduction to Application: For Resubmission applications, an Introduction to Application is required in the Overall component.

Specific Aims: Describe the specific aims of the overall CFAR and outline how the different Cores will contribute to these aims.

Research Strategy: Describe the proposed Overall Research Strategy and the strategic planning process of the CFAR and how it will contribute to meeting the overarching goals and objectives, and/or the potential for unique contributions to the overall HIV/AIDS research at the applicant institution(s). Specifically, define the impact that a CFAR could have on enhancing HIV/AIDS research at the applicant institution(s) and exerting a sustained influence on the HIV/AIDS research field.

  • Succinctly summarize HIV/AIDS science at the institution(s) that justifies the need for CFAR support.
  • Describe how the CFAR provides added value to NIH-funded HIV/AIDS research conducted at the institution(s).
  • Describe how the overall structure was determined for the CFAR including any organizational work or support contributed.
  • Describe the strategic planning process for selecting the leadership of the CFAR, Cores and SWG(s), including rationale for the leadership structure and designated role(s), and how leadership changes are addressed. Specific individuals do not need to be named, but the process should be described.
  • Discuss and provide plans for the CFAR scientific planning and management process.
  • Demonstrate the CFAR’s ability to support the research base, foster synergy, enhance HIV/AIDS research collaborations, and produce an economy of scale.
  • Describe the unique ways resources that are not part of the CFAR structure are incorporated and supported in the CFAR.
  • Discuss planned strategies for fostering collaboration among HIV/AIDS investigators from divergent disciplines within the proposed CFAR.
  • Discuss utilization of CFAR resources in unique ways to achieve the scientific goals of all HIV/AIDS investigators at the participating institution(s).
  • Describe plans and illustrate unique ways the CFAR will foster community engagement, involvement, collaboration, and outreach in the CFAR. Indicate how these may evolve over the award period. Describe how community partners, collaborators, participants, or consultants will be resourced to carry out a robust community engagement agenda.
  • Describe plans for scientific communications, collaborations and outreach with key stakeholders and partners.
  • Provide evidence that a previous HIV/AIDS center has been productive, has substantially increased HIV/AIDS research at the applicant institution, and has resulted in the identification of gaps and lost opportunities that serves to strengthen the CFAR application. Indicate the beneficial outcomes among the current and potential partners in the CFAR.
  • Discuss proposed internal and external advisory committees, and how their input would benefit the CFAR functions and success. NOTE: For new applications, External Advisory Committee Members should not be pre-recruited or named as part of an application.
  • For applicants proposing a multi-institutional CFAR, please address the following items:
    • Demonstrate an exceptional need to establish collaboration among multiple investigators at each proposed institution
    • Provide plans for sharing of leadership positions and plans to overcome potential scientific and management barriers across the institution(s)
    • Describe specific plans to address administrative difficulties to coordinate the support of Cores, resources, and activities among participating institutions.
    • Provide plans on how the CFAR will address barriers and support core services and research collaborations across any geographical distances

Letters of Support: The applicant must provide a letter(s) from the appropriate institutional official(s) (e.g., Dean, President, or Provost) defining:

  • Position, authority, and reporting responsibility (on the institution's organizational chart) for the CFAR Director
  • Financial and other resource support for the CFAR that will be provided by the applicant institution(s)

Resource Sharing Plan:
Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

Other Plan(s):

Note: Effective for due dates on or after January 25, 2023, the Data Management and Sharing Plan will be attached in the Other Plan(s) attachment in FORMS-H application forms packages. If required, the Data Management and Sharing (DMS) Plan must be provided in the Overall component.

All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions:

  • All applicants planning research (funded or conducted in whole or in part by NIH) that results in the generation of scientific data are required to comply with the instructions for the Data Management and Sharing Plan. All applications, regardless of the amount of direct costs requested for any one year, must address a Data Management and Sharing Plan.

Appendix:

Only limited items are allowed in the Appendix. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide; any instructions provided here are in addition to the SF424 (R&R) Application Guide instructions.

PHS Human Subjects and Clinical Trials Information (Overall)

When involving human subjects research, clinical research, and/or NIH-defined clinical trials follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the SF424 (R&R) Application Guide, with the following additional instructions:

If you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information form, there must be at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Information form or a Delayed Onset Study record within the application. The study record(s) must be included in the component(s) where the work is being done, unless the same study spans multiple components. To avoid the creation of duplicate study records, a single study record with sufficient information for all involved components must be included in the Overall component when the same study spans multiple components.

Study Record: PHS Human Subjects and Clinical Trials Information

All instructions in the SF424 (R&R) Application Guide must be followed.

Delayed Onset Study

Note: Delayed onset does NOT apply to a study that can be described but will not start immediately (i.e., delayed start).All instructions in the SF424 (R&R) Application Guide must be followed.

PHS Assignment Request Form (Overall)

All instructions in the SF424 (R&R) Application Guide must be followed.

Administrative Core

When preparing your application, use Component Type Admin Core.

All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions, as noted.

SF424 (R&R) Cover (Administrative Core)

Complete only the following fields:

  • Applicant Information
  • Type of Applicant (optional)
  • Descriptive Title of Applicant’s Project
  • Proposed Project Start/Ending Dates

PHS 398 Cover Page Supplement (Administrative Core)

Enter Human Embryonic Stem Cells in each relevant component.

Research & Related Other Project Information (Administrative Core)

Human Subjects: Answer only the Are Human Subjects Involved? and 'Is the Project Exempt from Federal regulations? questions.

Vertebrate Animals: Answer only the Are Vertebrate Animals Used? question.

Project Narrative: Do not complete. Note: ASSIST screens will show an asterisk for this attachment indicating it is required. However, eRA systems only enforce this requirement in the Overall component and applications will not receive an error if omitted in other components.

Project /Performance Site Location(s) (Administrative Core)

List all performance sites that apply to the specific component.

Note: The Project Performance Site form allows up to 300 sites, prior to using additional attachment for additional entries.

Research & Related Senior/Key Person Profile (Administrative Core)

  • In the Project Director/Principal Investigator section of the form, use Project Role of Other with Category of Core Director and provide a valid eRA Commons ID in the Credential field.
  • In the additional Senior/Key Profiles section, list Senior/Key persons that are working in the component.
  • Include a single Biographical Sketch for each Senior/Key person listed in the application regardless of the number of components in which they participate. When a Senior/Key person is listed in multiple components, the Biographical Sketch can be included in any one component.
  • If more than 100 Senior/Key persons are included in a component, the Additional Senior Key Person attachments should be used.

Budget (Administrative Core)

Budget forms appropriate for the specific component will be included in the application package.

The Administrative Core budget may include equipment, supplies, support contracts, and other necessary expenses. Budget costs for administrative support must relate directly to the CFAR proposed work and be well justified; similarly, budget support of the CFAR Administrative Core Director must match the effort associated with the CFAR Administrative Core work. All items should be fully justified for allocation of CFAR funds within the Budget Justification.

Other administrative costs may include those necessary for the central administration and fiscal management of the CFAR, including relevant and reasonable costs for reprints, graphics, and publications for Developmental Core users.

Applicants should include travel funds for the CFAR Director(s) and Administrator to attend the Annual CFAR Meeting in the Administrative Core budget request. The CFAR Director(s) and Administrator are strongly encouraged to attend the Annual CFAR Meeting. Other travel funds that may be requested include other CFAR or D-CFAR specific meetings and NIH requested meetings. Travel funds may not be used for travel to scientific meetings, or advertising and promotion. Additional travel funds beyond the Annual CFAR Meeting attendance must not exceed $40,000 (direct costs) annually. This includes funding for Core Directors to attend meetings that provide new information on technologies or approaches used within the Cores.

In the budget justification section, applicants may include any in-kind support the Core receives such as operating budgets provided by the institution, large gifts, dedicated space, direct support of infrastructure Core personnel, and dedicated equipment, including support for research infrastructure-related functions such as directing or managing the Core, and similar activities. This information may be presented in tabular form.

Note: The R&R Budget form included in many of the component types allows for up to 100 Senior/Key Persons in section A and 100 Equipment Items in section C prior to using attachments for additional entries. All other SF424 (R&R) instructions apply.

PHS 398 Research Plan (Administrative Core)

Introduction to Application: For Resubmission applications, an Introduction to Application is allowed for each component.

Specific Aims: Describe the specific aims of the Administrative Core, and how the Core will coordinate and manage activities across the CFAR and have an impact on the research infrastructure.

Research Strategy: Describe the role of the Administrative Core in the CFAR as a whole and how the responsibilities of the Core advance the mission and purpose of the CFAR.

  • Describe the scientific management process used to determine the initial selection of Cores and SWGs. Describe the plans for periodic review and evaluation of all Cores and SWGs, and how decisions will be made to increase or decrease or maintain resources, and/or entire Cores in an effort to manage the CFAR to meet stated needs. Describe the plan for identification of new Cores for the CFAR.
  • Provide a plan for evaluating the progress and utilization of Cores, criteria for increasing or decreasing funding of these Cores, and process for adding or deleting Cores during the course of the award.
  • Describe how the Administrative Core staff will ensure success of the primary functions of the Core, such as the overall CFAR program management, including budget and resource allocation, prioritization, and management. Describe the plans for communicating information between the Center and NIAID staff.
  • Provide a plan for how HIV/AIDS researchers will be informed of the Core services available and how the process for obtaining support will be articulated to the end user. Describe the communications plan for all CFAR activities to CFAR members and those outside of the CFAR.
  • Describe plans to expand the membership of HIV/AIDS researchers funded by NIH at the CFAR institution(s) but not yet supported by the CFAR.
  • Describe the policies and procedures for the proposed CFAR, including procedures for obtaining assessments from HIV/AIDS investigators about the Core’s ability to meet research needs.
  • Describe the plans for soliciting ideas for CFAR-sponsored conferences, seminars, workshops, and other activities.
  • Describe how the Administrative Core will oversee the processes and reporting of the recharge system from the applicable Cores.
  • Provide a management and oversight plan for all Administrative Core functions and activities, including coordination and oversight of Human Subjects Protections and Animal Welfare Assurance for the CFAR.

Resource Sharing Plan: Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

Appendix:

Only limited items are allowed in the Appendix. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide; any instructions provided here are in addition to the SF424 (R&R) Application Guide instructions.

PHS Human Subjects and Clinical Trials Information (Administrative Core)

When involving human subjects research, clinical research, and/or NIH-defined clinical trials follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the SF424 (R&R) Application Guide, with the following additional instructions:

If you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information form, you must include at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Informationform or a Delayed Onset Study record.

Study Record: PHS Human Subjects and Clinical Trials Information

All instructions in the SF424 (R&R) Application Guide must be followed.

Delayed Onset Study

Note: Delayed onset does NOT apply to a study that can be described but will not start immediately (i.e., delayed start).All instructions in the SF424 (R&R) Application Guide must be followed.

Developmental Core

When preparing your application, use Component Type Developmental Core.

All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions, as noted.

SF424 (R&R) Cover (Developmental Core)

Complete only the following fields:

  • Applicant Information
  • Type of Applicant (optional)
  • Descriptive Title of Applicant’s Project
  • Proposed Project Start/Ending Dates

PHS 398 Cover Page Supplement (Developmental Core)

Enter Human Embryonic Stem Cells in each relevant component.

Research & Related Other Project Information (Developmental Core)

Human Subjects: Answer only the Are Human Subjects Involved? and 'Is the Project Exempt from Federal regulations? questions.

Vertebrate Animals: Answer only the Are Vertebrate Animals Used? question.

Project Narrative: Do not complete. Note: ASSIST screens will show an asterisk for this attachment indicating it is required. However, eRA systems only enforce this requirement in the Overall component and applications will not receive an error if omitted in other components.

Other Attachments: Applicants who are submitting a renewal CFAR, either by recompeting a CFAR or a D-CFAR, must include a table titled Previous Recipients of Developmental Awards Table , which describes the outcomes of previously funded developmental projects. The time period should include all years for which the CFAR was funded but not to exceed the most recent ten years. This table should contain information on the CFAR Investigators, the type of investigator, study title, year funded, the total amount of funding, resulting collaborations, resulting awards, and any resulting publications. See sample formats at https://www.niaid.nih.gov/research/cfar-interested-applicants.

Project /Performance Site Location(s) (Developmental Core)

List all performance sites that apply to the specific component.

Note: The Project Performance Site form allows up to 300 sites, prior to using additional attachment for additional entries.

Research & Related Senior/Key Person Profile (Developmental Core)

  • In the Project Director/Principal Investigator section of the form, use Project Role of Other with Category of Core Director and provide a valid eRA Commons ID in the Credential field.
  • In the additional Senior/Key Profiles section, list Senior/Key persons that are working in the component.
  • Include a single Biographical Sketch for each Senior/Key person listed in the application regardless of the number of components in which they participate. When a Senior/Key person is listed in multiple components, the Biographical Sketch can be included in any one component.
  • If more than 100 Senior/Key persons are included in a component, the Additional Senior Key Person attachments should be used.

Budget (Developmental Core)

Budget forms appropriate for the specific component will be included in the application package.

The Developmental Core budget may include equipment, supplies, support contracts, and other necessary expenses. All items should be fully justified for allocation of CFAR funds within the Budget Justification. Any budget requested for support of the Developmental Core Director must match the effort associated with the Developmental Core work conducted by the Developmental Core Director. Applicants may request support for early career investigator salary for scientific developmental projects.

Applicants may only include travel funds to support early career faculty to attend a scientific meeting to present the results from their CFAR Developmental Project award.

Applicants should budget funds to support developmental awards that stimulate interest in HIV/AIDS research. These funds may be used by early career investigators in the HIV/AIDS field to support research towards independent funding. Funds may also be used for investigators not in the HIV/AIDS research field to encourage them to explore novel approaches to HIV/AIDS research questions. Applicants may use funds to support mentoring of early career investigators in order to achieve success in applying for external research funding.

Senior investigators in HIV/AIDS research field are not eligible for developmental project awards except in rare circumstances and must have prior approval from NIH Program Staff.

In the budget justification section, applicants may include any in-kind support the Core receives such as operating budgets provided by the institution, large gifts, dedicated space, direct support of infrastructure Core personnel, and dedicated equipment, including support for research infrastructure-related functions such as directing or managing the Core, and similar activities. This information may be presented in tabular form.

Note: The R&R Budget form included in many of the component types allows for up to 100 Senior/Key Persons in section A and 100 Equipment Items in section C prior to using attachments for additional entries. All other SF424 (R&R) instructions apply.

PHS 398 Research Plan (Developmental Core)

Introduction to Application: For Resubmission applications, an Introduction to Application is allowed for each component.

Specific Aims: Describe the specific aims of the Developmental Core and how the Core will enhance, increase, improve or stimulate the HIV/AIDS research conducted at the institution(s) and how it will support the next generation of HIV/AIDS researchers.

Research Strategy: Describe the role of the Developmental Core in the CFAR as a whole, and how the responsibilities of this Core advance the mission and purpose of the CFAR. Explain the general methods and approaches proposed to accomplish the specific aims, and the rationale for their selection. In addition, the activities of the Developmental Core should align with the proposed PEDP.

  • Describe the extent to which the Developmental Core provides added value to NIH-funded HIV/AIDS research conducted at the institution(s).
  • Describe how all types and duration of developmental awards (e.g. pilot awards, vouchers, micro-awards, etc.) will be solicited, reviewed, awarded, administered, and evaluated for progress and outcomes. Note that applications proposing clinical trials for Developmental Core research projects will not be funded.
  • Describe the process used by the Developmental Core for prioritizing opportunities for funding and the scope of the HIV/AIDS science.
  • Describe the plans to support early career investigators in HIV/AIDS research, and the activities undertaken by the Core, including with working with other CFAR Cores and SWGs, to enhance their ability to secure independent funding for their research.
  • Describe how institutional support will contribute to achieving the aims of the core.
  • Describe plans for mentoring early career investigators, including investigators who are not successful in obtaining developmental project funding.
  • Describe how community partners, collaborators, participants, or consultants will be resourced to provide input to developmental awards as needed.
  • Provide a plan for use of first year developmental funds, including a list of potential topics for developmental projects.
  • Describe how the Developmental Core will monitor and ensure compliance of all developmental projects involving human or animal subjects, and obtain the appropriate approvals (i.e., IRB approvals, FWA, IACUC, human subjects research training, etc. in domestic and foreign institutions).
  • Describe the policies and procedures for the proposed Developmental Core, including for example, how decisions are made, frequency of internal progress reporting, and how the overall Core progress will be assessed, including the strategic planning process, and process for reallocating funds within the Core as needed.
  • Describe procedures for obtaining assessments from HIV/AIDS investigators about the Core’s ability to meet research needs.
  • For applicants proposing a multi-institutional CFAR, describe plans for equitable distribution of developmental award funding.

Resource Sharing Plan: Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

Appendix:

Only limited items are allowed in the Appendix. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide; any instructions provided here are in addition to the SF424 (R&R) Application Guide instructions.

PHS Human Subjects and Clinical Trials Information (Developmental Core)

When involving human subjects research, clinical research, and/or NIH-defined clinical trials follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the SF424 (R&R) Application Guide, with the following additional instructions:

If you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information form, you must include at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Information form or a Delayed Onset Study record.

Study Record: PHS Human Subjects and Clinical Trials Information

All instructions in the SF424 (R&R) Application Guide must be followed.

Delayed Onset Study

Note: Delayed onset does NOT apply to a study that can be described but will not start immediately (i.e., delayed start).All instructions in the SF424 (R&R) Application Guide must be followed with the following instructions:

Both New Applications and Renewals with no active projects involving human subjects must add and complete the Delayed Onset Study record. This indicates that you anticipate awarding and conducting pilot projects with research involving human subjects but cannot describe the study at the time of application (i.e., your study is a delayed onset human subject study).

Study Title-- use: "Multiple Delayed-Onset Studies"

Justification Attachment: Provide justification why human subjects information is not available at the time of application (e.g., topics for pilot projects are not yet determined). Indicate any pilot project involving human subjects selected for award will be subject to approval through internal CFAR procedures and the study may not be initiated until all regulatory approvals and, if applicable, NIH clinical approval, are received.

Advanced Technology Core

When preparing your application, use Component Type Advanced Tech Core.

All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions, as noted.

SF424 (R&R) Cover (Advanced Technology Core)

Complete only the following fields:

  • Applicant Information
  • Type of Applicant (optional)
  • Descriptive Title of Applicant’s Project
  • Proposed Project Start/Ending Dates

PHS 398 Cover Page Supplement (Advanced Technology Core)

Enter Human Embryonic Stem Cells in each relevant component.

Research & Related Other Project Information (Advanced Technology Core)

Human Subjects: Answer only the Are Human Subjects Involved? and 'Is the Project Exempt from Federal regulations? questions.

Vertebrate Animals: Answer only the Are Vertebrate Animals Used? question.

Project Narrative: Do not complete. Note: ASSIST screens will show an asterisk for this attachment indicating it is required. However, eRA systems only enforce this requirement in the Overall component and applications will not receive an error if omitted in other components.

Other Attachments: Core Utilization Table. Please title this attachment [Name of advanced technology core] Utilization Table. Applications should include a table containing information on potential or current Advanced Technology Core users and percent use by each. This table should contain information on the CFAR Investigator, title of the grant or study, the NIH grant number, NIH Program, type of support provided, and the percent use. See sample formats at https://www.niaid.nih.gov/research/cfar-interested-applicants.

Project /Performance Site Location(s) (Advanced Technology Core)

List all performance sites that apply to the specific component.

Note: The Project Performance Site form allows up to 300 sites, prior to using additional attachment for additional entries.

Research & Related Senior/Key Person Profile (Advanced Technology Core)

  • In the Project Director/Principal Investigator section of the form, use Project Role of Other with Category of Core Director and provide a valid eRA Commons ID in the Credential field.
  • In the additional Senior/Key Profiles section, list Senior/Key persons that are working in the component.
  • Include a single Biographical Sketch for each Senior/Key person listed in the application regardless of the number of components in which they participate. When a Senior/Key person is listed in multiple components, the Biographical Sketch can be included in any one component.
  • If more than 100 Senior/Key persons are included in a component, the Additional Senior Key Person attachments should be used.

Budget (Advanced Technology Core)

Budget forms appropriate for the specific component will be included in the application package.

The Advanced Technology Core budget may include equipment, supplies, support contracts, and other necessary expenses. All items should be fully justified for allocation of CFAR funds within the Budget Justification. Any budget requested for support of the Advanced Technology Core Director must match the effort associated with the Core management. The CFAR may support technical staff to provide CFAR services in Core facilities.

In the budget justification section, applicants may include any in-kind support the Core receives such as operating budgets provided by the institution, large gifts, dedicated space, direct support of infrastructure Core personnel, and dedicated equipment, including support for research infrastructure-related functions such as directing or managing the Core, and similar activities. This information may be presented in tabular form.

Note: The R&R Budget form included in many of the component types allows for up to 100 Senior/Key Persons in section A and 100 Equipment Items in section C prior to using attachments for additional entries. All other SF424 (R&R) instructions apply.

PHS 398 Research Plan (Advanced Technology Core)

Introduction to Application: For Resubmission applications, an Introduction to Application is allowed for each component.

Specific Aims: Describe the specific aims of the Advanced Technology Core and how the activities of the Core will expand and promote the research priorities of the CFAR beyond what is currently available. Describe how the Core services provided will enhance, increase, innovate, improve or stimulate the HIV/AIDS research conducted at the institution(s).

Research Strategy: Describe the role of the Advanced Technology Core within the CFAR as a whole, and how the responsibilities of this Core advance the mission and purpose of the CFAR. Explain the general methods and approaches proposed to accomplish the specific aims, and the rationale for their selection.

  • Describe the overall purpose of the Core and provide a management plan. This should include, for example, day-to-day operations, scientific communications, training, and efforts to monitor quality control, procedures, and safety.
  • Describe how the Core will develop and/or incorporate state of the art, innovative technologies and resources that will advance basic science research in the HIV/AIDS field.
  • Describe the extent to which the Advanced Technology Core provides added value and innovation to NIH-funded HIV/AIDS research conducted at the institution(s), including providing economies of scale.
  • Describe how the Core will provide NIH researchers with the tools and training necessary to utilize state of the art, innovative technologies and resources available through the Core as appropriate.
  • Demonstrate the Core’s ability to support the research base which can include NIH funded projects that may be supported by the Core.
  • Indicate how early career investigators or faculty new to the HIV/AIDS research area will benefit from Core services.
  • Describe how institutional support will contribute to achieving the aims of the Core, if provided.
  • Cite NIH-specific programs supported by the Core and how the Core will provide support.
  • Describe the plans of the Advanced Technology Core to foster synergy with other CFAR Cores and SWGs, and enhance HIV/AIDS research collaborations.
  • Describe the process used by the Advanced Technology Core for prioritizing workload and Core usage with respect to evolving scientific priorities at the applicant institution.
  • Describe the policies and procedures for the proposed Advanced Technology Core, including for example, how decisions are made, frequency of internal progress reporting, the strategic planning processes, and process for reallocating funds within the Core as needed.
  • Describe procedures for obtaining assessments from HIV/AIDS investigators about the Core’s ability to meet research needs.
  • Describe detailed plans for a recharge system, wherein costs associated with this service Core are recovered using a proposed fee to the end user, and demonstrate how recovered costs will be allocated to additional CFAR activities, if applicable.
  • Describe how the Core will measure progress and evaluate outcomes.
  • Describe how cores with partial CFAR funding (e.g., leveraging existing Cores funded by NIH) will be used to enhance the research of CFAR investigators and highlight added value beyond what already exists at the institution.
  • Describe how coordinating access to other institutional cores provides added value, especially if this is the primary approach to providing Core services.
  • Describe how the Advanced Technology Core will monitor and ensure Core User compliance with Human Subjects Protections and/or Animal Welfare Assurance in the processing of human or animal tissues, samples or other research data obtained through multiple sources, including ongoing funded trials, research or CFAR repositories.

Resource Sharing Plan: Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

Appendix:

Only limited items are allowed in the Appendix. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide; any instructions provided here are in addition to the SF424 (R&R) Application Guide instructions.

PHS Human Subjects and Clinical Trials Information (Advanced Technology Core)

When involving human subjects research, clinical research, and/or NIH-defined clinical trials follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the SF424 (R&R) Application Guide, with the following additional instructions:

If you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information form, you must include at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Information form or a Delayed Onset Study record.

Study Record: PHS Human Subjects and Clinical Trials Information

All instructions in the SF424 (R&R) Application Guide must be followed.

Delayed Onset Study

Note: Delayed onset does NOT apply to a study that can be described but will not start immediately (i.e., delayed start).All instructions in the SF424 (R&R) Application Guide must be followed

Clinical Science Core

When preparing your application, use Component Type Clin Science Core.

All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions, as noted.

SF424 (R&R) Cover (Clinical Science Core)

Complete only the following fields:

  • Applicant Information
  • Type of Applicant (optional)
  • Descriptive Title of Applicant’s Project
  • Proposed Project Start/Ending Dates

PHS 398 Cover Page Supplement (Clinical Science Core)

Enter Human Embryonic Stem Cells in each relevant component.

Research & Related Other Project Information (Clinical Science Core)

Human Subjects: Answer only the Are Human Subjects Involved? and 'Is the Project Exempt from Federal regulations? questions.

Vertebrate Animals: Answer only the Are Vertebrate Animals Used? question.

Project Narrative: Do not complete. Note: ASSIST screens will show an asterisk for this attachment indicating it is required. However, eRA systems only enforce this requirement in the Overall component and applications will not receive an error if omitted in other components.

Other Attachments: Core Utilization Table. Please title this attachment [name of clinical science core] Core Utilization Table. Applications should include a table containing information on potential or current Clinical Science Core users and percent use by each. This table should contain information on the CFAR Investigator, title of the grant or study, the NIH grant number, NIH Program, type of support provided, and the percent use. See sample formats at https://www.niaid.nih.gov/research/cfar-interested-applicants.

Project /Performance Site Location(s) (Clinical Science Core)

List all performance sites that apply to the specific component.

Note: The Project Performance Site form allows up to 300 sites, prior to using additional attachment for additional entries.

Research & Related Senior/Key Person Profile (Clinical Science Core)

  • In the Project Director/Principal Investigator section of the form, use Project Role of Other with Category of Core Director and provide a valid eRA Commons ID in the Credential field.
  • In the additional Senior/Key Profiles section, list Senior/Key persons that are working in the component.
  • Include a single Biographical Sketch for each Senior/Key person listed in the application regardless of the number of components in which they participate. When a Senior/Key person is listed in multiple components, the Biographical Sketch can be included in any one component.
  • If more than 100 Senior/Key persons are included in a component, the Additional Senior Key Person attachments should be used.

Budget (Clinical Science Core)

Budget forms appropriate for the specific component will be included in the application package.

The Clinical Science Core budget may include equipment, supplies, support contracts, and other necessary expenses. All items should be fully justified for allocation of CFAR funds within the Budget Justification. Any budget requested for support of the Clinical Science Core Director must match the effort associated with the Core management. The CFAR may support technical staff to provide CFAR services in Core facilities.

In the budget justification section, applicants may include any in-kind support the Core receives such as operating budgets provided by the institution, large gifts, dedicated space, direct support of infrastructure Core personnel, and dedicated equipment, including support for research infrastructure-related functions such as directing or managing the Core, and similar activities. This information may be presented in tabular form.

Note: The R&R Budget form included in many of the component types allows for up to 100 Senior/Key Persons in section A and 100 Equipment Items in section C prior to using attachments for additional entries. All other SF424 (R&R) instructions apply.

PHS 398 Research Plan (Clinical Science Core)

Introduction to Application: For Resubmission applications, an Introduction to Application is allowed for each component.

Specific Aims: Describe the specific aims of the Clinical Science Core and describe how the activities of the Core will expand and promote the research priorities of the CFAR beyond what is currently available. Describe how the Core services provided will enhance, increase, improve or stimulate the HIV/AIDS research conducted at the institution(s).

Research Strategy: Describe the role of the Clinical Science Core within the CFAR as a whole, and how the responsibilities of the Core will advance the mission and purpose of the CFAR. Explain the general methods and approaches proposed to accomplish the specific aims, and the rationale for their selection.

  • Describe the overall purpose of the Clinical Science Core and provide a management plan. This should include, for example, day-to-day operations, scientific communication, training, and safety.
  • Describe the extent to which the Clinical Science Core provides added value to NIH-funded HIV/AIDS research conducted at the institution(s), including providing economies of scale.
  • Demonstrate the Core’s ability to support the research base which can include NIH funded projects that may be supported by the Core.
  • Describe how institutional support will contribute to achieving the aims of the Core, if provided.
  • Indicate how early career investigators in the HIV/AIDS research area or faculty new to the HIV/AIDS research area will benefit from Core services, including guidance or training in the development of protocols and regulatory documents for clinical research projects.
  • Cite NIH-specific programs supported by the Core and how the Core will provide support.
  • Describe the plans of the Clinical Science Core to foster synergy with other CFAR Cores and SWGs, and enhance HIV/AIDS research collaborations.
  • Describe the process used by the Clinical Science Core for prioritizing workload and Core usage with respect to evolving scientific priorities at the applicant institution.
  • Describe the policies and procedures for the proposed Clinical Science Core, including for example, how decisions are made, frequency of internal progress reporting, the strategic planning processes, and process for reallocating funds within the Core as needed.
  • Describe procedures for obtaining assessments from HIV/AIDS investigators about the Core’s ability to meet research needs.
  • Describe detailed plans for a recharge system, wherein costs associated with this Core are recovered using a proposed fee to the end user, and demonstrate how recovered costs will be allocated to additional CFAR activities, if applicable.
  • Describe how the Core will measure progress and evaluate outcomes.
  • Describe how Cores with partial CFAR funding (e.g., leveraging existing Cores funded by NIH) will be used to enhance the research of CFAR investigators and highlight added value beyond what already exists at the institution.
  • Describe how the Clinical Science Core will monitor and ensure Core User compliance with Human Subjects Protections in the processing of human tissues, samples or other research data obtained through multiple sources, including ongoing funded trials, research or CFAR repositories.
  • Describe a clear need and strategy for curation for any proposed specimen repositories to ensure that only the most useful or unique samples are retained.

Resource Sharing Plan: Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

Appendix:

Only limited items are allowed in the Appendix. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide; any instructions provided here are in addition to the SF424 (R&R) Application Guide instructions.

PHS Human Subjects and Clinical Trials Information (Clinical Science Core)

When involving human subjects research, clinical research, and/or NIH-defined clinical trials follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the SF424 (R&R) Application Guide, with the following additional instructions:

If you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information form, you must include at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Information form or a Delayed Onset Study record.

Study Record: PHS Human Subjects and Clinical Trials Information

All instructions in the SF424 (R&R) Application Guide must be followed.

Delayed Onset Study

Note: Delayed onset does NOT apply to a study that can be described but will not start immediately (i.e., delayed start).All instructions in the SF424 (R&R) Application Guide must be followed.

Additional Core(s)

When preparing your application, use Component Type Additional Core.

All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions, as noted.

SF424 (R&R) Cover (Additional Core(s))

Complete only the following fields:

  • Applicant Information
  • Type of Applicant (optional)
  • Descriptive Title of Applicant’s Project
  • Proposed Project Start/Ending Dates

PHS 398 Cover Page Supplement (Additional Core)

Enter Human Embryonic Stem Cells in each relevant component.

Research & Related Other Project Information (Additional Core)

Human Subjects: Answer only the Are Human Subjects Involved? and 'Is the Project Exempt from Federal regulations? questions.

Vertebrate Animals: Answer only the Are Vertebrate Animals Used? question.

Project Narrative: Do not complete. Note: ASSIST screens will show an asterisk for this attachment indicating it is required. However, eRA systems only enforce this requirement in the Overall component and applications will not receive an error if omitted in other components.

Other Attachments: Core Utilization Table: Please title this attachment [Name of additional core] Core Utilization Table. Applications should include a table containing information on potential or current Core users and percent use by each. See sample formats at https://www.niaid.nih.gov/research/cfar-interested-applicants.

Project /Performance Site Location(s) (Additional Core)

List all performance sites that apply to the specific component.

Note: The Project Performance Site form allows up to 300 sites, prior to using additional attachment for additional entries.

Research & Related Senior/Key Person Profile (Additional Core)

  • In the Project Director/Principal Investigator section of the form, use Project Role of Other with Category of Core Director and provide a valid eRA Commons ID in the Credential field.
  • In the additional Senior/Key Profiles section, list Senior/Key persons that are working in the component.
  • Include a single Biographical Sketch for each Senior/Key person listed in the application regardless of the number of components in which they participate. When a Senior/Key person is listed in multiple components, the Biographical Sketch can be included in any one component.
  • If more than 100 Senior/Key persons are included in a component, the Additional Senior Key Person attachments should be used.

Budget (Additional Core)

Budget forms appropriate for the specific component will be included in the application package.

The Core budget may include equipment, supplies, support contracts, and other necessary expenses. All items should be fully justified for allocation of CFAR funds within the Budget Justification. Any budget requested for support of the Core Director must match the effort associated with the Core management. The CFAR may support technical staff to provide CFAR services in Core facilities.

In the budget justification section, applicants may include any in-kind support the Core receives such as operating budgets provided by the institution, large gifts, dedicated space, direct support of infrastructure Core personnel, and dedicated equipment, including support for research infrastructure-related functions such as directing or managing the Core, and similar activities. This information may be presented in tabular form.

Note: The R&R Budget form included in many of the component types allows for up to 100 Senior/Key Persons in section A and 100 Equipment Items in section C prior to using attachments for additional entries. All other SF424 (R&R) instructions apply.

PHS 398 Research Plan (Additional Core)

Introduction to Application: For Resubmission applications, an Introduction to Application is allowed for each component.

Specific Aims: State the specific aims of the Core and describe how the activities of the Core will expand and promote the research priorities of the CFAR beyond what is currently available. Describe how the Core services provided will enhance, increase, improve or stimulate the HIV/AIDS research conducted at the institution(s).

Research Strategy: Describe the role of the Core within the CFAR as a whole, and how responsibilities of this Core advance the mission and purpose of the CFAR. Explain the general methods and approaches proposed to accomplish the specific aims, and the rationale for their selection.

  • Describe the overall purpose of the Core and provide a management plan. This should include for example, day-to-day operations, scientific communication, training, and safety.
  • Describe the extent to which the Core provides added value to NIH-funded HIV/AIDS research conducted at the institution(s), including providing economies of scale.
  • Demonstrate the Core’s ability to support the research base which can include NIH funded projects that may be supported by the Core.
  • Describe how institutional support will contribute to achieving the aims of the Core, if provided.
  • Indicate how early career investigators in the HIV/AIDS research area or faculty new to the HIV/AIDS research area will benefit from the Core services.
  • Cite NIH-specific programs supported by the Core, and how the Core will provide support.
  • Describe the plans of the Core to foster synergy with other CFAR Cores and SWGs, and enhance HIV/AIDS research collaborations.
  • Describe the process used by the Core for prioritizing workload and Core usage with respect to evolving scientific priorities at the applicant institution.
  • Describe the policies and procedures for the proposed Core, including for example, how decisions are made, frequency of internal progress reporting, the strategic planning process, and the process for reallocating funds within the Core as needed.
  • Describe procedures for obtaining assessments from HIV/AIDS investigators about the Core’s ability to meet research needs.
  • Describe detailed plans for a recharge system, wherein costs associated with this Core are recovered using a proposed fee to the end user, and demonstrate how recovered costs will be allocated to additional CFAR activities if applicable.
  • Describe how the Core will measure progress and evaluate outcomes.
  • Describe how cores with partial CFAR funding (e.g., leveraging existing Cores funded by NIH) will be used to enhance the research of CFAR investigators and highlight added value beyond what already exists at the institution.
  • Describe how the Core will monitor and ensure Core User compliance with Human Subjects Protections and/or Animal Welfare Assurance in the processing of human or animal tissues, samples or other research data obtained through multiple sources, including ongoing funded trials, research or CFAR repositories.

Resource Sharing Plan: Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

Appendix:

Only limited items are allowed in the Appendix. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide; any instructions provided here are in addition to the SF424 (R&R) Application Guide instructions.

PHS Human Subjects and Clinical Trials Information (Additional Core)

When involving human subjects research, clinical research, and/or NIH-defined clinical trials follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the SF424 (R&R) Application Guide, with the following additional instructions:

If you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information form, you must include at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Information form or a Delayed Onset Study record.

Study Record: PHS Human Subjects and Clinical Trials Information

All instructions in the SF424 (R&R) Application Guide must be followed.

Delayed Onset Study

Note: Delayed onset does NOT apply to a study that can be described but will not start immediately (i.e., delayed start).All instructions in the SF424 (R&R) Application Guide must be followed.

Scientific Working Group

When preparing your application, use Component Type SWG.

All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions, as noted.

SF424 (R&R) Cover (Scientific Working Group)

Complete only the following fields:

  • Applicant Information
  • Type of Applicant (optional)
  • Descriptive Title of Applicant’s Project
  • Proposed Project Start/Ending Dates

PHS 398 Cover Page Supplement (Scientific Working Group)

Enter Human Embryonic Stem Cells in each relevant component.

Research & Related Other Project Information (Scientific Working Group)

Human Subjects: Answer only the Are Human Subjects Involved? and 'Is the Project Exempt from Federal regulations? questions.

Vertebrate Animals: Answer only the Are Vertebrate Animals Used? question.

Project Narrative: Do not complete. Note: ASSIST screens will show an asterisk for this attachment indicating it is required. However, eRA systems only enforce this requirement in the Overall component and applications will not receive an error if omitted in other components.

Other Attachments: Scientific Working Group Table. Please title this attachment Scientific Working Group Member Table. Applications should include a table containing information such as name, title, scientific area of expertise, and time commitment for all potential Scientific Working Group members. See suggested formats at https://www.niaid.nih.gov/research/cfar-interested-applicants.

Project /Performance Site Location(s) (Scientific Working Group)

List all performance sites that apply to the specific component.

Note: The Project Performance Site form allows up to 300 sites, prior to using additional attachment for additional entries.

Research & Related Senior/Key Person Profile (Scientific Working Group)

  • In the Project Director/Principal Investigator section of the form, use Project Role of Other with Category of Scientific Working Group Director and provide a valid eRA Commons ID in the Credential field.
  • In the additional Senior/Key Profiles section, list Senior/Key persons that are working in the component.
  • Include a single Biographical Sketch for each Senior/Key person listed in the application regardless of the number of components in which they participate. When a Senior/Key person is listed in multiple components, the Biographical Sketch can be included in any one component.
  • If more than 100 Senior/Key persons are included in a component, the Additional Senior Key Person attachments should be used.

Budget (Scientific Working Group)

Budget forms appropriate for the specific component will be included in the application package.

The SWG budget may include salary support for the SWG Director and the requested amount must match the effort associated with the SWG operations and management. All items should be fully justified for allocation of CFAR funds within the budget justification.

Note: The R&R Budget form included in many of the component types allows for up to 100 Senior/Key Persons in section A and 100 Equipment Items in section C prior to using attachments for additional entries. All other SF424 (R&R) instructions apply.

PHS 398 Research Plan (Scientific Working Group)

Introduction to Application: For Resubmission applications, an Introduction to Application is allowed for each component.

Specific Aims: State the specific aims of the SWG and how the activities of the SWG will expand and promote the research priorities of the CFAR. Describe how the SWG will provide contributions to enhance, increase, improve or stimulate the HIV/AIDS research conducted at the institution(s).

Research Strategy: Describe the role of the SWG within the CFAR as a whole, and how the SWG will advance the mission, purpose and structure of the CFAR. Explain the rationale for selection of the specific scientific focus that is important for the research agenda, but that is not already well-established at the CFAR institution(s), and the approaches proposed to accomplish the specific aims.

  • Describe the overall purpose of the SWG and how it addresses an underdeveloped research area of the institution(s), and provide a management plan that addresses, for example, efforts to reach out to investigators in targeted scientific fields, activities to identify gaps in research in specific HIV/AIDS areas that might benefit from targeted approaches, or plans to bring specific investigators together for sharing of expertise and technique over and above such opportunities provided elsewhere within the Center.
  • Describe the extent to which the SWG provides added value to NIH-funded HIV/AIDS research conducted at the institution(s).
  • Describe how the SWG will foster synergy and enhance HIV/AIDS research collaborations, including bringing in investigators from outside the field.
  • Describe how the SWG will enhance proposed scientific communication, outreach, and training efforts.
  • Describe the plans for collaboration of the SWG with CFAR Cores.
  • Indicate how early career investigators in the HIV/AIDS research area or faculty new to the HIV/AIDS research area will benefit from participation in the SWG.
  • Describe how institutional support will contribute to achieving the aims of the SWG, if provided.
  • Describe the process used by the SWG for prioritizing the activities of the SWG.
  • Describe how progress towards the specific aims will be measured and describe plans to determine when the scientific area of the SWG is established enough to evolve or terminate.
  • Describe the process for initiation, evolution, and/or termination of the SWG, any membership requirements, and how the selected members will contribute significantly to the success of the SWG.
  • Describe the policies and procedures for the proposed SWG, including for example, how decisions are made, frequency of internal progress reporting, and internal evaluation of progress including strategic planning processes.
  • Provide details on how the SWG is multidisciplinary and will assure a high degree of interaction.
  • Describe how a SWG will encourage new collaborations and identify potential high impact studies.

Resource Sharing Plan: Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

Appendix:

Only limited items are allowed in the Appendix. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide; any instructions provided here are in addition to the SF424 (R&R) Application Guide instructions.

PHS Human Subjects and Clinical Trials Information (Scientific Working Group)

When involving human subjects research, clinical research, and/or NIH-defined clinical trials follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the SF424 (R&R) Application Guide, with the following additional instructions:

If you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information form, you must include at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Information form or a Delayed Onset Study record.

Study Record: PHS Human Subjects and Clinical Trials Information

All instructions in the SF424 (R&R) Application Guide must be followed.

Delayed Onset Study

Note: Delayed onset does NOT apply to a study that can be described but will not start immediately (i.e., delayed start).All instructions in the SF424 (R&R) Application Guide must be followed.

3. Unique Entity Identifier and System for Award Management (SAM)

See Part 1. Section III.1 for information regarding the requirement for obtaining a unique entity identifier and for completing and maintaining active registrations in System for Award Management (SAM), NATO Commercial and Government Entity (NCAGE) Code (if applicable), eRA Commons, and Grants.gov

4. Submission Dates and Times

Part I. Overview Information contains information about Key Dates and times. Applicants are encouraged to submit applications before the due date to ensure they have time to make any application corrections that might be necessary for successful submission. When a submission date falls on a weekend or Federal holiday, the application deadline is automatically extended to the next business day.

Organizations must submit applications to Grants.gov (the online portal to find and apply for grants across all Federal agencies) using ASSIST or other electronic submission systems. Applicants must then complete the submission process by tracking the status of the application in the eRA Commons, NIH’s electronic system for grants administration. NIH and Grants.gov systems check the application against many of the application instructions upon submission. Errors must be corrected and a changed/corrected application must be submitted to Grants.gov on or before the application due date and time. If a Changed/Corrected application is submitted after the deadline, the application will be considered late. Applications that miss the due date and time are subjected to the NIH Policy on Late Application Submission.

Applicants are responsible for viewing their application before the due date in the eRA Commons to ensure accurate and successful submission.

Information on the submission process and a definition of on-time submission are provided in the SF424 (R&R) Application Guide.

5. Intergovernmental Review (E.O. 12372)

This initiative is not subject to intergovernmental review.

6. Funding Restrictions

All NIH awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement.

Pre-award costs are allowable only as described in the NIH Grants Policy Statement.

7. Other Submission Requirements and Information

Applications must be submitted electronically following the instructions described in the SF424 (R&R) Application Guide. Paper applications will not be accepted.

For information on how your application will be automatically assembled for review and funding consideration after submission go to: http://grants.nih.gov/grants/ElectronicReceipt/files/Electronic_Multi-project_Application_Image_Assembly.pdf.

Applicants must complete all required registrations before the application due date. Section III. Eligibility Information contains information about registration.

For assistance with your electronic application or for more information on the electronic submission process, visit How to Apply Application Guide. If you encounter a system issue beyond your control that threatens your ability to complete the submission process on-time, you must follow the Dealing with System Issues guidance. For assistance with application submission, contact the Application Submission Contacts in Section VII.

Important reminders:

All PD(s)/PI(s) and component Project Leads must include their eRA Commons ID in the Credential field of the Senior/Key Person Profile form. Failure to register in the Commons and to include a valid PD/PI Commons ID in the credential field will prevent the successful submission of an electronic application to NIH.

The applicant organization must ensure that the unique entity identifier provided on the application is the same identifier used in the organization’s profile in the eRA Commons and for the System for Award Management. Additional information may be found in the SF424 (R&R) Application Guide.

See more tips for avoiding common errors.

Upon receipt, applications will be evaluated for completeness and compliance with application instructions by the Center for Scientific Review, NIH. Applications that are incomplete or non-compliant will not be reviewed.

Applications must include a PEDP submitted as Other Project Information as an attachment. Applications that fail to include a PEDP will be considered incomplete and will be withdrawn before review.

Post Submission Materials

Applicants are required to follow the instructions for post-submission materials, as described in the policy.

Section V. Application Review Information

1. Criteria

Only the review criteria described below will be considered in the review process. Applications submitted to the NIH in support of the NIH mission are evaluated for scientific and technical merit through the NIH peer review system.

Overall Impact - Overall

Reviewers will provide an overall impact score to reflect their assessment of the likelihood for the CFAR to exert a sustained, powerful influence on the research field(s) involved, in consideration of the following review criteria and additional review criteria (as applicable for the CFAR proposed).

Scored Review Criteria - Overall

Reviewers will consider each of the review criteria below in the determination of scientific merit and give a separate score for each. An application does not need to be strong in all categories to be judged likely to have major scientific impact. For example, a CFAR that by its nature is not innovative may be essential to advance a field.

Significance

Does the project address an important problem or a critical barrier to progress in the field? Is the prior research that serves as the key support for the proposed CFAR rigorous? If the aims of the CFAR are achieved, how will scientific knowledge, technical capability, and/or clinical practice be improved? How will successful completion of the aims change the concepts, methods, technologies, treatments, services, or preventative interventions that drive this field?

Specific for this FOA:

Does the CFAR structure and organization at all institutional(s) enhance proposed scientific communication, outreach, synergy, and training efforts? Does the proposed CFAR application provide plans to add value to the HIV/AIDS research community at the applicant institution(s) beyond what could be expected with the pre-existing HIV/AIDS funding base? Is there a significant need for coordination of HIV-related science at the institution(s), and will the CFAR serve as the primary coordinating unit for the institution(s)? Is there a high likelihood of success for the proposed CFAR?

To what extent do the efforts described in the Plan for Enhancing Diverse Perspectives further the significance of the project?

Investigator(s)

Are the PD(s)/PI(s), collaborators, and other researchers well suited to the CFAR? If Early Stage Investigators or those in the early stages of independent careers, do they have appropriate experience and training? If established, have they demonstrated an ongoing record of accomplishments that have advanced their field(s)? If the project is collaborative or multi-PD/PI, do the investigators have complementary and integrated expertise; are their leadership approach, governance and organizational structure appropriate for the project?

Specific for this FOA:

Does the proposed plan for CFAR leadership demonstrate sufficient scientific and managerial experience, leadership skills, and time commitment to achieve success of the Center?

To what extent will the efforts described in the Plan for Enhancing Diverse Perspectives strengthen and enhance the expertise required for the project?

Innovation

Does the application challenge and seek to shift current research or clinical practice paradigms by utilizing novel theoretical concepts, approaches or methodologies, instrumentation, or interventions? Are the concepts, approaches or methodologies, instrumentation, or interventions novel to one field of research or novel in a broad sense? Is a refinement, improvement, or new application of theoretical concepts, approaches or methodologies, instrumentation, or interventions proposed?

Specific for this FOA:

Does the CFAR adequately describe innovative ways to integrate Cores and Core services, HIV/AIDS and non-HIV/AIDS researchers, and advances in technology in order to achieve the scientific goals stated in the CFAR application? Is there sufficient evidence that the CFAR application, as proposed, allows for innovative utilization of resources to achieve the scientific goals of all HIV/AIDS investigators at the participating institution(s)? Will the CFAR strategic plans allow for changes in Core services that will meet the needs of HIV/AIDS investigators for new, rapidly emerging science?

To what extent will the efforts described in the Plan for Enhancing Diverse Perspectives meaningfully contribute to innovation?

Approach

Are the overall strategy, methodology, and analyses well-reasoned and appropriate to accomplish the specific aims of the CFAR? Have the investigators included plans to address weaknesses in the rigor of prior research that serves as the key support for the proposed project? Have the investigators presented strategies to ensure a robust and unbiased approach, as appropriate for the work proposed? Are potential problems, alternative strategies, and benchmarks for success presented? If the project is in the early stages of development, will the strategy establish feasibility and will particularly risky aspects be managed? Have the investigators presented adequate plans to address relevant biological variables, such as sex, for studies in vertebrate animals or human subjects?

If the CFAR involves human subjects and/or NIH-defined clinical research, are the plans to address:

1) the protection of human subjects from research risks, and
2) inclusion (or exclusion) of individuals on the basis of sex/gender, race, and ethnicity, as well as the inclusion or exclusion of individuals of all ages (including children and older adults), justified in terms of the scientific goals and research strategy proposed?

Specific for this FOA:

Has the applicant provided a comprehensive strategy to support the NIH-funded researchers at the CFAR institution(s)? How robust is the plan to extend CFAR support to non-CFAR and investigators new to the HIV/AIDS field at the CFAR institution(s)?

Has the applicant described the management and oversight of the CFAR in a manner that reflects an appreciation of the Core services end user needs and the science to be conducted at the application institution? Does the approach create opportunities for support of novel multi-disciplinary research projects and the incorporation of investigators from different scientific disciplines to address high priority HIV/AIDS research topics? Does the application illustrate unique ways to incorporate community involvement, collaboration, and outreach?

Are the timeline and milestones associated with the Plan for Enhancing Diverse Perspectives well-developed and feasible?

Environment

Will the scientific environment in which the work will be done contribute to the probability of success? Are the institutional support, equipment and other physical resources available to the investigators adequate for the project proposed? Will the project benefit from unique features of the scientific environment, subject populations, or collaborative arrangements?

Specific for this FOA:

Is the institutional support for the proposed CFAR appropriate, such as the level of institutional funding, space allocation, co-funding, endowments, faculty commitments, salary for Core staff, purchase of equipment, and designation of center program status in the institutional bylaws? Has the applicant described methods to leverage and capitalize on existing institutional resources in support of the aims of the CFAR?

To what extent will features of the environment described in the Plan for Enhancing Diverse Perspectives (e.g., collaborative arrangements, geographic diversity, institutional support) contribute to the success of the CFAR?

Additional Scored Review Criteria All Cores, and Scientific Working Group(s)

Reviewers will consider the review criteria below in the determination of scientific merit and provide an overall impact score (a single numerical score) for each Core (i.e., Administrative Core, Developmental Core, Advanced Technology Core(s), Clinical Science Core(s), and optional Additional Core(s)) and Scientific Working Group(s) of the CFAR.

All Cores and the Scientific Working Group(s)

Are the Core/SWG services specifically targeted to HIV/AIDS research? Will the Cores/SWGs have the ability to support the research base, foster synergy, enhance HIV/AIDS research collaborations, provide added value, and produce an economy of scale?

Are the Core/SWG Director(s), collaborators, and other researchers well suited to the Core? If Early Stage Investigators or those in the early stages of independent careers, do they have appropriate experience and training? If established, have they demonstrated an ongoing record of accomplishments that have advanced their field(s)? If the Core/SWG is collaborative or multi-PD/PI do the investigators have complementary and integrated expertise; are their leadership approach, governance and organizational structure appropriate for the Core/SWG? Does the proposed Core/SWG leadership have appropriate qualifications and sufficient time commitment to achieve success of the Core/SWG? Are there adequate plans to approach changes of leadership in Cores/SWGs?

Are the concepts, approaches or methodologies, or instrumentation novel? Is a refinement, improvement, or new application of theoretical concepts, approaches or methodologies, or instrumentation proposed? Does the Core/SWG challenge and seek to shift current research?

Are potential problems, alternative strategies, and benchmarks for success presented? If the Core/SWG is in the early stages of development, will the strategy establish feasibility and will particularly risky aspects be managed?

Are the Cores/SWGs staffed appropriately to address the workload? Do the Core/SWGs have plans for prioritization of projects, services and allocation of resources?

Will the scientific environment in which the work will be done contribute to the probability of success? Is the institutional support provided appropriate for the Cores/SWGs? Are the equipment and other physical resources available to the investigators adequate for the core proposed? Will the Core/SWG benefit from unique features of the scientific environment, subject populations, or collaborative arrangements? Is there adequate institutional commitment, including space, financial support and other resources for Core/SWG activities?

Administrative Core

Does the annual strategic planning process adequately describe the scientific and management plans? Are the policies and procedures appropriate for evaluating Cores and SWGs, for reassigning priorities and for developing and utilizing outcome measurements? Is a plan to prioritize, allocate and manage fiscal resources adequate? Has the applicant provided sufficient detail regarding how Core/SWGs will be evaluated and the remediation strategy if progress is poor?

Developmental Core

Is the plan to solicit, review, award, administer and evaluate all types of developmental awards (e.g. pilot projects, vouchers, micro-awards, etc.) adequate? Has the applicant provided a plan for engaging early career and non-HIV/AIDS investigators in the CFAR community? How well does the Developmental Core address the need for multi-disciplinary research within the HIV/AIDS research field? Are the plans for mentoring early career investigators adequate?

Advanced Technology, Clinical Science, and Additional Core(s)

Are the management and oversight of the Core(s) adequate to ensure support of the NIH-funded HIV/AIDS researchers at the CFAR institution(s)? Is there an adequate plan to engage early career investigators in HIV/AIDs research? Are there clear plans for prioritizing Core utilization? Are policies and procedures for obtaining assessments from HIV/AIDS investigators about the Core’s ability to meet their research needs adequate and appropriate? For Core(s) proposing specimen repositories, are the samples uniquely suited for the CFAR? Are policies and procedures adequate to maintain the robustness of the repository?

Scientific Working Group(s)

Is the scientific area proposed by the SWG high priority and does it address a gap or an underdeveloped area at the CFAR institution(s)? If the aims of the SWG are achieved, how will scientific knowledge, technical capability, and/or clinical practice be improved? Does the SWG include novel approaches to bring in expertise from outside the field of HIV/AIDS research? Does the SWG membership consist of investigators within the field who traditionally do not collaborate? Does the SWG membership include sufficiently diverse scientific perspectives to address the proposed scientific area in terms of current and future research needs of the CFAR? Are the structure and organization of the SWG adequate to identify high impact, emerging scientific areas? Is the proposed plan for engaging early career investigators and investigators new to the HIV/AIDS field appropriate?

Additional Review Criteria - Overall; All Cores, and Scientific Working Group(s)

As applicable for the CFAR proposed, reviewers will evaluate the following additional items while determining scientific and technical merit, and in providing an overall impact score, but will not give separate scores for these items.

Protections for Human Subjects

For research that involves human subjects but does not involve one of the categories of research that are exempt under 45 CFR Part 46, the committee will evaluate the justification for involvement of human subjects and the proposed protections from research risk relating to their participation according to the following five review criteria: 1) risk to subjects, 2) adequacy of protection against risks, 3) potential benefits to the subjects and others, 4) importance of the knowledge to be gained, and 5) data and safety monitoring for clinical trials.

For research that involves human subjects and meets the criteria for one or more of the categories of research that are exempt under 45 CFR Part 46, the committee will evaluate: 1) the justification for the exemption, 2) human subjects involvement and characteristics, and 3) sources of materials. For additional information on review of the Human Subjects section, please refer to the Guidelines for the Review of Human Subjects.

Inclusion of Women, Minorities, and Individuals Across the Lifespan

When the proposed CFAR involves human subjects and/or NIH-defined clinical research, the committee will evaluate the proposed plans for the inclusion (or exclusion) of individuals on the basis of sex/gender, race, and ethnicity, as well as the inclusion (or exclusion) of individuals of all ages (including children and older adults) to determine if it is justified in terms of the scientific goals and research strategy proposed. For additional information on review of the Inclusion section, please refer to the Guidelines for the Review of Inclusion in Clinical Research.

Vertebrate Animals

The committee will evaluate the involvement of live vertebrate animals as part of the scientific assessment according to the following criteria: (1) description of proposed procedures involving animals, including species, strains, ages, sex, and total number to be used; (2) justifications for the use of animals versus alternative models and for the appropriateness of the species proposed; (3) interventions to minimize discomfort, distress, pain and injury; and (4) justification for euthanasia method if NOT consistent with the AVMA Guidelines for the Euthanasia of Animals. Reviewers will assess the use of chimpanzees as they would any other application proposing the use of vertebrate animals. For additional information on review of the Vertebrate Animals section, please refer to the Worksheet for Review of the Vertebrate Animals Section.

Biohazards

Reviewers will assess whether materials or procedures proposed are potentially hazardous to research personnel and/or the environment, and if needed, determine whether adequate protection is proposed.

Resubmissions

For Resubmissions, the committee will evaluate the application as now presented, taking into consideration the responses to comments from the previous scientific review group and changes made to the project.

Renewals

For Renewals, the committee will consider the progress made in the last funding period.

Revisions

Not Applicable

Additional Review Considerations - Overall; All Cores, and Scientific Working Group(s)

As applicable for the CFAR proposed, reviewers will consider each of the following items, but will not give scores for these items, and should not consider them in providing an overall impact score.

Applications from Foreign Organizations

Not Applicable

Select Agent Research

Reviewers will assess the information provided in this section of the application, including 1) the Select Agent(s) to be used in the proposed research, 2) the registration status of all entities where Select Agent(s) will be used, 3) the procedures that will be used to monitor possession use and transfer of Select Agent(s), and 4) plans for appropriate biosafety, biocontainment, and security of the Select Agent(s).

Resource Sharing Plans

Reviewers will comment on whether the Resource Sharing Plan(s) (e.g., Sharing Model Organisms) or the rationale for not sharing the resources, is reasonable.

Authentication of Key Biological and/or Chemical Resources:

For projects involving key biological and/or chemical resources, reviewers will comment on the brief plans proposed for identifying and ensuring the validity of those resources.

Budget and Period of Support

Reviewers will consider whether the budget and the requested period of support are fully justified and reasonable in relation to the proposed research.

2. Review and Selection Process

Applications will be evaluated for scientific and technical merit by (an) appropriate Scientific Review Group(s) convened by the National Institute of Allergy and Infectious Diseases, in accordance with NIH peer review policy and procedures, using the stated review criteria. Assignment to a Scientific Review Group will be shown in the eRA Commons.

As part of the scientific peer review, all applications will receive a written critique.

Applications may undergo a selection process in which only those applications deemed to have the highest scientific and technical merit (generally the top half of applications under review) will be discussed and assigned an overall impact score.

Applications will be assigned on the basis of established PHS referral guidelines to the appropriate NIH Institute or Center. Applications will compete for available funds with all other recommended applications. Following initial peer review, recommended applications will receive a second level of review by the appropriate national Advisory Council or Board. The following will be considered in making funding decisions:

  • Scientific and technical merit of the proposed project as determined by scientific peer review.
  • Availability of funds.
  • Relevance of the proposed project to program priorities including the PEDP.

3. Anticipated Announcement and Award Dates

After the peer review of the application is completed, the PD/PI will be able to access his or her Summary Statement (written critique) via the eRA Commons. Refer to Part 1 for dates for peer review, advisory council review, and earliest start date.

Information regarding the disposition of applications is available in the NIH Grants Policy Statement.

Section VI. Award Administration Information

1. Award Notices

If the application is under consideration for funding, NIH will request "just-in-time" information from the applicant as described in the NIH Grants Policy Statement.

A formal notification in the form of a Notice of Award (NoA) will be provided to the applicant organization for successful applications. The NoA signed by the grants management officer is the authorizing document and will be sent via email to the recipient's business official.

Recipients must comply with any funding restrictions described in Section IV.6. Funding Restrictions. Selection of an application for award is not an authorization to begin performance. Any costs incurred before receipt of the NoA are at the recipient's risk. These costs may be reimbursed only to the extent considered allowable pre-award costs.

Any application awarded in response to this FOA will be subject to terms and conditions found on the Award Conditions and Information for NIH Grants website. This includes any recent legislation and policy applicable to awards that is highlighted on this website.

Institutional Review Board or Independent Ethics Committee Approval: Grantee institutions must ensure that protocols are reviewed by their IRB or IEC. To help ensure the safety of participants enrolled in NIH-funded studies, the recipient must provide NIH copies of documents related to all major changes in the status of ongoing protocols.

Prior Approval of Pilot Projects

Recipient-selected projects that involve {clinical trials or studies involving greater than minimal risk to human subjects} require prior approval by NIH prior to initiation.

2. Administrative and National Policy Requirements

All NIH grant and cooperative agreement awards include the NIH Grants Policy Statement as part of the NoA. For these terms of award, see the NIH Grants Policy Statement Part II: Terms and Conditions of NIH Grant Awards, Subpart A: General and Part II: Terms and Conditions of NIH Grant Awards, Subpart B: Terms and Conditions for Specific Types of Grants, Recipients, and Activities, including of note, but not limited to:

If a recipient is successful and receives a Notice of Award, in accepting the award, the recipient agrees that any activities under the award are subject to all provisions currently in effect or implemented during the period of the award, other Department regulations and policies in effect at the time of the award, and applicable statutory provisions.

Should the applicant organization successfully compete for an award, recipients of federal financial assistance (FFA) from HHS will be required to complete an HHS Assurance of Compliance form (HHS 690) in which the recipient agrees, as a term and condition of receiving the grant, to administer their programs in compliance with federal civil rights laws that prohibit discrimination on the basis of race, color, national origin, age, sex and disability, and agreeing to comply with federal conscience laws, where applicable. This includes ensuring that entities take meaningful steps to provide meaningful access to persons with limited English proficiency; and ensuring effective communication with persons with disabilities. Where applicable, Title XI and Section 1557 prohibit discrimination on the basis of sexual orientation, and gender identity. The HHS Office for Civil Rights provides guidance on complying with civil rights laws enforced by HHS. Please see https://www.hhs.gov/civil-rights/for-providers/provider-obligations/index.html and https://www.hhs.gov/civil-rights/for-individuals/nondiscrimination/index.html

HHS recognizes that research projects are often limited in scope for many reasons that are nondiscriminatory, such as the principal investigator’s scientific interest, funding limitations, recruitment requirements, and other considerations. Thus, criteria in research protocols that target or exclude certain populations are warranted where nondiscriminatory justifications establish that such criteria are appropriate with respect to the health or safety of the subjects, the scientific study design, or the purpose of the research. For additional guidance regarding how the provisions apply to NIH grant programs, please contact the Scientific/Research Contact that is identified in Section VII under Agency Contacts of this FOA.

Please contact the HHS Office for Civil Rights for more information about obligations and prohibitions under federal civil rights laws at https://www.hhs.gov/ocr/about-us/contact-us/index.html or call 1-800-368-1019 or TDD 1-800-537-7697.

In accordance with the statutory provisions contained in Section 872 of the Duncan Hunter National Defense Authorization Act of Fiscal Year 2009 (Public Law 110-417), NIH awards will be subject to the Federal Awardee Performance and Integrity Information System (FAPIIS) requirements. FAPIIS requires Federal award making officials to review and consider information about an applicant in the designated integrity and performance system (currently FAPIIS) prior to making an award. An applicant, at its option, may review information in the designated integrity and performance systems accessible through FAPIIS and comment on any information about itself that a federal agency previously entered and is currently in FAPIIS. The Federal awarding agency will consider any comments by the applicant, in addition to other information in FAPIIS, in making a judgement about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in 45 CFR Part 75.205 and 2 CFR Part 200.206 Federal awarding agency review of risk posed by applicants. This provision will apply to all NIH grants and cooperative agreements except fellowships.

Cooperative Agreement Terms and Conditions of Award

Not Applicable

3. Data Management and Sharing

Note: The NIH Policy for Data Management and Sharing is effective for due dates on or after January 25, 2023.

Consistent with the NIH Policy for Data Management and Sharing, when data management and sharing is applicable to the award, recipients will be required to adhere to the Data Management and Sharing requirements as outlined in the NIH Grants Policy Statement. Upon the approval of a Data Management and Sharing Plan, it is required for recipients to implement the plan as described. If additional Data Management and Sharing requirements need to be added, please insert what requirements are desired.

4. Reporting

When multiple years are involved, recipients will be required to submit the Research Performance Progress Report (RPPR) annually and financial statements as required in the NIH Grants Policy Statement.

A final RPPR, invention statement, and the expenditure data portion of the Federal Financial Report are required for closeout of an award, as described in the NIH Grants Policy Statement. NIH FOAs outline intended research goals and objectives. Post award, NIH will review and measure performance based on the details and outcomes that are shared within the RPPR, as described at 45 CFR Part 75.301 and 2 CFR Part 200.301.

Provide updates at least annually on implementation of the PEDP.

The Federal Funding Accountability and Transparency Act of 2006 (Transparency Act), includes a requirement for recipients of Federal grants to report information about first-tier subawards and executive compensation under Federal assistance awards issued in FY2011 or later. All recipients of applicable NIH grants and cooperative agreements are required to report to the Federal Subaward Reporting System (FSRS) available at www.fsrs.gov on all subawards over the threshold. See the NIH Grants Policy Statement for additional information on this reporting requirement.

In accordance with the regulatory requirements provided at 45 CFR 75.113and 2 CFR Part 200.113 and Appendix XII to 45 CFR Part 75 and 2 CFR Part 200, recipients that have currently active Federal grants, cooperative agreements, and procurement contracts from all Federal awarding agencies with a cumulative total value greater than $10,000,000 for any period of time during the period of performance of a Federal award, must report and maintain the currency of information reported in the System for Award Management (SAM)about civil, criminal, and administrative proceedings in connection with the award or performance of a Federal award that reached final disposition within the most recent five-year period. The recipient must also make semiannual disclosures regarding such proceedings. Proceedings information will be made publicly available in the designated integrity and performance system (currently FAPIIS). This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. Full reporting requirements and procedures are found in Appendix XII to 45 CFR Part 75and 2 CFR Part 200 Award Term and Condition for Recipient Integrity and Performance Matters.

Section VII. Agency Contacts

We encourage inquiries concerning this funding opportunity and welcome the opportunity to answer questions from potential applicants.

Application Submission Contacts

eRA Service Desk (Questions regarding ASSIST, eRA Commons, application errors and warnings, documenting system problems that threaten submission by the due date, and post-submission issues)

Finding Help Online: https://www.era.nih.gov/need-help (preferred method of contact)
Telephone: 301-402-7469 or 866-504-9552 (Toll Free)

General Grants Information (Questions regarding application instructions, application processes, and NIH grant resources)
Email: GrantsInfo@nih.gov (preferred method of contact)
Telephone: 301-637-3015

Grants.gov Customer Support (Questions regarding Grants.gov registration and Workspace)
Contact Center Telephone: 800-518-4726
Email: support@grants.gov

Scientific/Research Contact(s)

Elaine Wong, M.S.
National Institute of Allergy and Infectious Diseases (NIAID)
Telephone: 240-627-3100
Email: elaine.wong@nih.gov

Geraldina Dominguez, Ph.D.
National Cancer Institute (NCI)
Telephone: 240-781-3291
Email: domingug@mail.nih.gov

Shimian Zou, Ph.D.
National Heart, Lung, and Blood Institute (NHLBI)
Telephone: 301-435-0074
Email: zousn@mail.nih.gov

Stacy Carrington-Lawrence, Ph.D.
National Institute on Aging (NIA)
Telephone: 301-496-2393
Email: carringtons@mail.nih.gov

Denise A. Russo, Ph.D.
Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD)
Telephone: 301-435-6871
Email: denise.russo@mail.nih.gov

Hongen Yin, M.D., Ph.D., MHSc
National Institute of Dental and Craniofacial Research (NIDCR)
Telephone: 301-496-0525
Email: hongen.yin@nih.gov

Peter J. Perrin, Ph.D.
National Institute of Diabetes and Digestive Kidney Diseases (NIDDK)
Telephone: 301-451-3759
Email: Peter.Perrin@nih.gov

Vasundhara Varthakavi, Ph.D.
National Institute on Drug Abuse (NIDA)
Telephone: 301-443-2146
Email: Varthakaviv@nida.nih.gov

Christopher Gordon, Ph.D.
National Institute of Mental Health (NIMH)
Telephone: 301-443-1613
Email: cg206o@nih.gov

Kristopher Bough, Ph.D.
National Institute of Nursing Research (NINR)
Telephone: 301-337-1372
Email: kristopher.bough@nih.gov

Seema N. Desai, Ph.D.
National Institute on Minority Health and Health Disparities (NIMHD)
Phone: (301) 827-6698
E-mail: seema.desai@nih.gov

Geetha Bansal, Ph.D.
Fogarty International Center (FIC)
Telephone: 301-496-1492
Email:geetha.bansal@nih.gov

Elisabet V. Caler, Ph.D.
Office of AIDS Research (OAR)
Telephone: 301-435-0222
Email: lis.caler@nih.gov

Peer Review Contact(s)

Kristina S. Wickham, Ph.D.
National Institute of Allergy and Infectious Diseases (NIAID)
Telephone: 301-761-5390
Email: kristina.wickham@nih.gov

Financial/Grants Management Contact(s)

Roberta Wolcott
National Institute of Allergy and Infectious Diseases (NIAID)
Telephone: 240-669-2964
Email: wolcottr@niaid.nih.gov

Annie Grimes
National Institute of Allergy and Infectious Diseases (NIAID)
Telephone: 301-761-7315
Email: annie.grimes@nih.gov

Dawn Mitchum
National Cancer Institute (NCI)
Telephone: 240-276-5699
Email: dawn.mitchum@nih.gov

Lynn Rundhaugen
National Heart Lung and Blood Institute (NHLBI)
Telephone: 301-480-4546
Email: lynn.rundhaugen@nih.gov

Jessi Perez
National Institute on Aging (NIA)
Telephone: 301 496-1472
Email: perezj@mail.nih.gov

Margaret Young
Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD)
Telephone: 301-642-4552
Email: margaret.young@nih.gov

Diana Rutberg, M.B.A.
National Institute of Dental and Craniofacial Research (NIDCR)
Telephone: 301-594-4798
Email: rutbergd@mail.nih.gov

Sunshine Wilson
National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK)
Telephone: 301-827-4670
Email: sunshine.wilson@nih.gov

Pamela G. Fleming
National Institute of Drug Abuse (NIDA)
Telephone: 301-480-1159
Email: pfleming@nida.nih.gov

Rita Sisco
National Institute of Mental Health (NIMH)
Telephone: 301-443-2805
Email: rita.sisco@nih.gov

Priscilla Grant, J.D.
National Institute on Minority Health and Health Disparities (NIMHD)
Telephone: 301-594-8412
Email: pg38h@nih.gov

Kelli Oster
National Institute of Nursing Research (NINR)
Telephone: 301-594-2177
Email: osterk@mail.nih.gov

Bruce Butrum
Fogarty International Center (FIC)
Telephone: 301-496-1670
Email: Bruce.Butrum@nih.gov

Felecia Bush
Office of AIDS Research (OAR)
Email: bushf@mail.nih.gov

Section VIII. Other Information

Recently issued trans-NIH policy notices may affect your application submission. A full list of policy notices published by NIH is provided in the NIH Guide for Grants and Contracts. All awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement.

Authority and Regulations

Awards are made under the authorization of Sections 301 and 405 of the Public Health Service Act as amended (42 USC 241 and 284) and under Federal Regulations 42 CFR Part 52 and 45 CFR Part 75 and 2 CFR Part 200.

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