This notice has expired. Check the NIH Guide for active opportunities and notices.

EXPIRED


Participating Organization(s)
National Institutes of Health (NIH)



Department of Veterans Affairs (VA)

Components of Participating Organizations


National Institute of Mental Health (NIMH)
National Institute of Neurological Disorders and Stroke (NINDS)

VA Office of Research and Development (ORD) - Health Services Research and Development Service (HSR&D), Clinical Science Research and Development Service (CSR&D)

Funding Opportunity Title
High-Priority Areas for Research Leveraging EHR and Large-Scale Data (R01 Clinical Trial Not Allowed)
Activity Code
R01 Research Project Grant
Announcement Type
New
Related Notices

    See Notices of Special Interest associated with this funding opportunity

  • June 11, 2020 - Notice of Special Interest (NOSI) in Research on Risk and Prevention of Black Youth Suicide. See Notice NOT-MH-20-055.
  • March 10, 2020 - Reminder: FORMS-F Grant Application Forms & Instructions Must be Used for Due Dates On or After May 25, 2020- New Grant Application Instructions Now Available. See Notice NOT-OD-20-077.
  • February 14, 2020 - Notice of Special Interest to Highlight Research Priorities for Risk Algorithms Applications in Healthcare Settings to Improve Suicide Prevention. See Notice NOT-MH-20-031.
  • August 23, 2019 - Clarifying Competing Application Instructions and Notice of Publication of Frequently Asked Questions (FAQs) Regarding Proposed Human Fetal Tissue Research. See Notice NOT-OD-19-137.
  • July 26, 2019 - Changes to NIH Requirements Regarding Proposed Human Fetal Tissue Research. See Notice NOT-OD-19-128.
  • November 26, 2018 - NIH & AHRQ Announce Upcoming Updates to Application Instructions and Review Criteria for Research Grant Applications. See Notice NOT-OD-18-228.
Funding Opportunity Announcement (FOA) Number
PAR-18-929
Companion Funding Opportunity

None

Catalog of Federal Domestic Assistance (CFDA) Number(s)
93.242, 93.853, 64.054
Funding Opportunity Purpose
This Funding Opportunity Announcement (FOA) encourages research project grant (R01) applications to leverage large-scale, real-world data from electronic health records (EHRs) from a variety of systems (e.g., the Department of Defense (DOD), Department of Veterans Affairs (VA), Centers for Medicare and Medicaid Services administrative claims, as well as public or private health care systems and networks) to understand risk, onset, course, and impact of treatments and services for mental and neurological disorders and to identify promising new mental health and neurological disorders research. There is particular interest in leveraging EHRs and administrative data to 1) understand and improve the treatment of post traumatic psychopathology, including posttraumatic stress disorder, depression, traumatic brain injury (TBI), and risk for suicide; and 2) characterize post-trauma multi-symptom recovery trajectory patterns of TBI, that may include post traumatic stress disorder, depression, cognitive impairment, pain, substance abuse disorder and risk for suicide. NIMH also invites innovative approaches to use EHR and administrative data to understand risk, onset, course, and impact of treatments and services for mental disorders more broadly.

Posted Date
September 21, 2018
Open Date (Earliest Submission Date)
October 21, 2018
Letter of Intent Due Date(s)

Not Applicable
Application Due Date(s)
November 21, 2018 then Standard dates apply, by 5:00 PM local time of applicant organization. All types of non-AIDS applications allowed for this funding opportunity announcement are due on these dates.


Applicants are encouraged to apply early to allow adequate time to make any corrections to errors found in the application during the submission process by the due date.

AIDS Application Due Date(s)
Not Applicable
Scientific Merit Review
Advisory Council Review
Earliest Start Date
Expiration Date
September 08, 2021
Due Dates for E.O. 12372
Not Applicable
Required Application Instructions
It is critical that applicants follow the instructions in the Research (R) Instructions in the SF424 (R&R) Application Guide,except where instructed to do otherwise (in this FOA or in a Notice from NIH Guide for Grants and Contracts ).

Conformance to all requirements (both in the Application Guide and the FOA) is required and strictly enforced. Applicants must read and follow all application instructions in the Application Guide as well as any program-specific instructions noted in Section IV. When the program-specific instructions deviate from those in the Application Guide, follow the program-specific instructions.

Applications that do not comply with these instructions may be delayed or not accepted for review.

Table of Contents

Purpose

This Funding Opportunity Announcement (FOA) encourages research project grant applications to leverage large-scale, real-world data from electronic health records (EHRs) from a variety of systems (e.g., the Department of Defense, Department of Veterans Affairs (VA), Centers for Medicare and Medicaid Services administrative claims as well as public or private health care systems and networks) to understand impact of treatments and services for mental and neurological disorders and to identify promising new mental health and neurological disorders research directions. There is particular interest in leveraging EHRs and administrative data to 1) understand and improve the treatment of post traumatic psychopathology including posttraumatic stress disorder, depression, traumatic brain injury (TBI), and risk for suicide and 2) characterize post trauma multi-symptom recovery trajectory patterns of TBI that may include posttraumatic stress disorder, depression, cognitive impairment, pain, substance abuse disorder, and risk for suicide.

Background
Given the prevalence of PTSD, depression, TBI, and suicidality among Service Members and Veterans, the NIMH, the NINDS and the VA Office of Research & Development (ORD) are particularly interested in health record examinations that may reveal new approaches to treatment of post-traumatic mental health and TBI sequelae. Both PTSD and TBI may be experienced by Service Members and Veterans and are prevalent in the general population as conditions that could develop after life-threatening trauma. PTSD and TBI presentations are heterogeneous and overlap with several problems associated with exposure to trauma. People exposed to trauma also may experience other severe neurological, psychological, behavioral, medical, and social dysfunction, including TBI, depression, anxiety, cognitive impairment, pain, substance abuse, and suicidality. There is also a growing awareness that post-traumatic psychopathology is linked to other serious health conditions (e.g., hypertension, smoking, heart disease).

This FOA aligns with a 2012 White House Executive Order directing the Departments of Defense (DoD), Veterans Affairs (VA), and Health and Human Services (HHS) to develop a National Research Action Plan (NRAP) on PTSD, other mental health conditions, and TBI, specifically through better use of EHRs to gain insight into the risk and mitigation of PTSD, TBI, and related injuries.

The healthcare landscape in the United States is constantly changing, creating new challenges for the delivery of high quality treatments and services to children, youth, adults, and older adults with unmet or under-met mental health needs. Epidemiological findings suggest that approximately one half of the United States population meets lifetime criteria for a mental disorder, and approximately one quarter of the population meets criteria in any given year. However, only one half of people with any mental health disorder and only two thirds of people with a serious mental health disorder received mental health services in the previous year. Of those that find their way into mental health care, many fall out of care and/or do not receive guideline concordant treatment. Disparities in population status (e.g., members of racial, ethnic, sexual, and gender minority communities), a fragmented healthcare system, provider shortages, healthcare affordability, and other factors moderate these findings. Research is needed to improve access, continuity, quality, equity, efficiency, and value of mental health services, and to bring effective strategies to scale to maximize public health impact.


In the past 40 years, major advances have been made, including the inception of the diagnosis of PTSD. There is now strong evidence to support the use of psychotherapies and the systematic rollout of Prolonged Exposure and Cognitive Processing Therapy throughout the Veterans Affairs Healthcare System has improved access for veterans receiving care within that system. Although no medications have been specifically developed for treatment of PTSD, two medications repurposed from other mental health disorders have been approved by the US Food and Drug Administration for PTSD treatment. Despite these advances, many individuals suffering from PTSD do not receive minimally adequate care. Similarly, recent evidence in TBI suggests that nearly half of patients presenting at Emergency Departments for TBI do not seek follow-up care 3 months post-injury despite recent evidence that a significant portion of mild TBI patients continue to report symptoms up to a year post-injury. Even among patients who have access to and receive the best evidence-based care for their diagnosis, far too many people will not respond adequately. Health care providers do not have guidance to suggest which patients will best respond to available treatments and often take polypharmacy approaches that include off-label approaches to try to address patients complaints.


Efforts are underway across the federal sponsors of research to improve existing evidence-based treatments and to develop new pharmacological, psychosocial and device-based interventions e.g., VA PTSD Psychopharmacology Initiative (PPI), NIMH Clinical Trials Funding Opportunity Announcements: First in Human, Exploratory Experimental Therapeutics, Confirmatory Efficacy, and Effectiveness. However, these and other initiatives will require substantial time and the yield is uncertain. The urgent clinical and public health needs associated with exposure to trauma including post-traumatic psychopathology and TBI broadly requires guidance in the short term for practicing clinicians. The use of large-scale, real-world data in EHRs may inform care in the near term.


The sponsors of this FOA recognize that while imperfect, data captured in large health care systems and information exchanges/networks which link together multiple electronic record systems have the potential for new insights. Health care systems such as the VA and DoD as well as integrated public or private health care systems and networks are believed to be valuable resources for rapidly understanding both the false positive and false negative results of failed clinical trials as many of the same medications are routinely prescribed. Health record examination may also inform which patients successfully adhere to or do not complete evidence-based treatments, highlighting the importance of complete treatment course or reasons why failures occur as pathways to promote better healthcare. Further, identifying clinical and functional impacts of current on- and off- label treatment practices is also a priority. Data from large EHR systems can also provide longitudinal health information valuable for understanding and characterizing post-traumatic disease course beyond what is currently known about the general trajectories of illness recovery (e.g., the role of pain in the development of illness). These longer-term outcomes have utility for classifying outcome trajectories based on treatment of post-trauma symptoms and clusters of symptoms. Understanding the role of care in altering post-trauma symptom trajectory as well as novel mediators and moderators can be used to develop prognostic risk models, inform treatment strategies, and be used for patient stratification in future clinical trials.

Research Objectives
Electronic Health Records queried under this FOA should be used to address urgent clinical and public health needs, especially those associated with post-traumatic psychopathology and TBI, but also for other mental disorders that could be better interrogated using EHR data. Data and measures selected are expected to reflect the care of the population and support the possibilities of hypothesized relationships between care and outcomes of interest. This work is expected to advance understanding of which patients may most benefit from available on and off-label treatments, including psychotherapies, pharmacotherapies, and devices. As this work hinges on the data available in the EHR and other records, inherent opportunities, as well as the limitations, that should be addressed in the application.

The goals of this FOA include, but are not limited to the following:

Inform the development of novel treatments, improve efficiency, and enhance clinical impact of existing treatments

  • Examine on and off-label response rates to treatments
  • Identify on and off-label side effects
  • Identify characteristics/profiles of those who do or do not respond to off-label treatments including treatment for co-occurring mental and physical health conditions that may impact posttraumatic conditions
  • Interrogate promising findings from smaller pilot trials in larger, more diverse, and real-world clinical care settings
  • Integrate various sources of claims and outcomes-based data (this may include but is not limited to Federal and private health insurance or other claims that are beyond any provider group claims data)
  • Apply, test, and validate predictive modeling to anticipate and predict treatment outcomes
  • Use latent class analysis to cluster differential post-trauma outcome trajectories following TBI
  • Understand outcomes related to mood dysregulation, cognitive decline, psychosocial change, pain, and substance abuse following TBI
  • Understand mental health outcomes of patients treated for conditions whose symptoms overlap with posttraumatic disorders
  • Identify high value interventions and strategies that measure or model the actual or potential impact of specific interventions, approaches, or strategies on health-related behaviors, healthcare utilization, and health outcomes
  • Enhance understanding of the epidemiologic contexts for targeted interventions (e.g., accurate rates of diagnosis, linkage to services, and comorbid conditions that indicate gaps and targets for intervention)
  • Use EHR to promote use of standardized outcomes measures and measurement-based care in treatment of post-traumatic conditions
  • Examine approaches to improve treatment fidelity and treatment adherence and examinations of the effects on treatment outcomes
  • Leverage EHR to learn about the status of Veterans who chose to use non-VA health care services rather than using VA provided health care
  • Investigate how access to both internal and external health records may improve the health of all Veterans

Examine services delivery to improve the quality and outcomes of care

  • Understand factors affecting mental health services outcomes using computational and predictive analytic approaches
  • Inform how to best replace or discontinue interventions, especially those that are less effective or ineffective as compared to best evidence-based practices (i.e., deimplementation)
  • Develop methods to improve the value of information gleaned from EHRs, to further EHR development and case identification approaches and approaches to determine ?response to treatment, and to improve generalizability of findings
  • Understand how healthcare system changes (e.g., success of program implementation of specific treatments or clinical practice guidelines) impact service utilization and outcomes

Research on innovative service delivery models to reduce or eliminate known health disparities related to race, ethnicity, geography, sexual and gender minority status, socioeconomic status

  • Understand the benefit of varying contexts for delivery of care (e.g., training of healthcare provider, care provided in individual vs group settings, delivery in person vs telehealth) where evidence does not currently exist
  • Understand health disparities in health care practice, access, and treatment response
  • Identify mutable factors that impact access, continuity, utilization, quality, value, and outcomes, including health disparities in outcomes, or scalability of mental health services in the United States that may serve as targets in future service delivery intervention development

See Section VIII. Other Information for award authorities and regulations.

Funding Instrument
Grant: A support mechanism providing money, property, or both to an eligible entity to carry out an approved project or activity.
Application Types Allowed
New
Renewal
Resubmission
Revision

The OER Glossary and the SF424 (R&R) Application Guide provide details on these application types.

Clinical Trial?
Not Allowed: Only accepting applications that do not propose clinical trials

Need help determining whether you are doing a clinical trial?

Funds Available and Anticipated Number of Awards
The number of awards is contingent upon NIH and VA appropriations,the submission of a sufficient number of meritorious applications, and applications that meet VA interest and eligibility criteria.
Award Budget
Application budgets are not limited but need to reflect the actual needs of the proposed project.
Award Project Period
The scope of the proposed project should determine the project period. The maximum project period is 5 years.
NIH grants policies as described in the NIH Grants Policy Statement will apply to the applications submitted and awards made from this FOA.

1. Eligible Applicants

Eligible Organizations

Higher Education Institutions

  • Public/State Controlled Institutions of Higher Education
  • Private Institutions of Higher Education

The following types of Higher Education Institutions are always encouraged to apply for NIH support as Public or Private Institutions of Higher Education:

  • Hispanic-serving Institutions
  • Historically Black Colleges and Universities (HBCUs)
  • Tribally Controlled Colleges and Universities (TCCUs)
  • Alaska Native and Native Hawaiian Serving Institutions
  • Asian American Native American Pacific Islander Serving Institutions (AANAPISIs)

Nonprofits Other Than Institutions of Higher Education

  • Nonprofits with 501(c)(3) IRS Status (Other than Institutions of Higher Education)
  • Nonprofits without 501(c)(3) IRS Status (Other than Institutions of Higher Education)

For-Profit Organizations

  • Small Businesses
  • For-Profit Organizations (Other than Small Businesses)

Governments

  • State Governments
  • County Governments
  • City or Township Governments
  • Special District Governments
  • Indian/Native American Tribal Governments (Federally Recognized)
  • Indian/Native American Tribal Governments (Other than Federally Recognized)
  • Eligible Agencies of the Federal Government

  • U.S. Territory or Possession
Other
  • Independent School Districts
  • Public Housing Authorities/Indian Housing Authorities
  • Native American Tribal Organizations (other than Federally recognized tribal governments)
  • Faith-based or Community-based Organizations
  • Regional Organizations

  • Non-domestic (non-U.S.) Entities (Foreign Institutions)

Foreign Institutions

Non-domestic (non-U.S.) Entities (Foreign Institutions) are eligible to apply


Non-domestic (non-U.S.) components of U.S. Organizations are eligible to apply.


Foreign components, as defined in the NIH Grants Policy Statement, are allowed.

Required Registrations

Applicant organizations

Applicant organizations must complete and maintain the following registrations as described in the SF 424 (R&R) Application Guide to be eligible to apply for or receive an award. All registrations must be completed prior to the application being submitted. Registration can take 6 weeks or more, so applicants should begin the registration process as soon as possible. The NIH Policy on Late Submission of Grant Applications states that failure to complete registrations in advance of a due date is not a valid reason for a late submission.

  • Dun and Bradstreet Universal Numbering System (DUNS) - All registrations require that applicants be issued a DUNS number. After obtaining a DUNS number, applicants can begin both SAM and eRA Commons registrations. The same DUNS number must be used for all registrations, as well as on the grant application.
  • System for Award Management (SAM) (formerly CCR) Applicants must complete and maintain an active registration, which requires renewal at least annually. The renewal process may require as much time as the initial registration. SAM registration includes the assignment of a Commercial and Government Entity (CAGE) Code for domestic organizations which have not already been assigned a CAGE Code.
  • eRA Commons - Applicants must have an active DUNS number and SAM registration in order to complete the eRA Commons registration. Organizations can register with the eRA Commons as they are working through their SAM or Grants.gov registration. eRA Commons requires organizations to identify at least one Signing Official (SO) and at least one Program Director/Principal Investigator (PD/PI) account in order to submit an application.
  • Grants.gov Applicants must have an active DUNS number and SAM registration in order to complete the Grants.gov registration.

Program Directors/Principal Investigators (PD(s)/PI(s))

All PD(s)/PI(s) must have an eRA Commons account. PD(s)/PI(s) should work with their organizational officials to either create a new account or to affiliate their existing account with the applicant organization in eRA Commons. If the PD/PI is also the organizational Signing Official, they must have two distinct eRA Commons accounts, one for each role. Obtaining an eRA Commons account can take up to 2 weeks.

Eligible Individuals (Program Director/Principal Investigator)
Any individual(s) with the skills, knowledge, and resources necessary to carry out the proposed research as the Program Director(s)/Principal Investigator(s) (PD(s)/PI(s)) is invited to work with his/her organization to develop an application for support. Individuals from underrepresented racial and ethnic groups as well as individuals with disabilities are always encouraged to apply for NIH support.

For institutions/organizations proposing multiple PDs/PIs, visit the Multiple Program Director/Principal Investigator Policy and submission details in the Senior/Key Person Profile (Expanded) Component of the SF424 (R&R) Application Guide.

Applications to be considered by the VA must submit through NIH. However, because VA is mandated to fund an intramural research program, to be considered for VA funding, a Principle Investigator must be a VA employee, work at a VA medical center, and follow the eligibility criteria for funding as noted on the VA-ORD website.

3. Additional Information on Eligibility

Applicant organizations may submit more than one application, provided that each application is scientifically distinct.

The NIH will not accept duplicate or highly overlapping applications under review at the same time. This means that the NIH will not accept:

  • A new (A0) application that is submitted before issuance of the summary statement from the review of an overlapping new (A0) or resubmission (A1) application.
  • A resubmission (A1) application that is submitted before issuance of the summary statement from the review of the previous new (A0) application.
  • An application that has substantial overlap with another application pending appeal of initial peer review (see NOT-OD-11-101)

Applications for VA consideration All VA medical centers with an active research program are eligible for consideration. The VA-ORD Award Program is an intramural program to fund research conducted by VA-salaried investigators at VA medical centers or VA-approved sites. A PD/PI shall hold an MD, PhD, or equivalent doctoral degree in a medical, biological, or behavioral science field. To be eligible, the PD/PI must have at least a 5/8ths time VA appointment at the time the Award is funded. For VA investigators, additional information on eligibility is found at VHA Handbook 1200.15 (2) for full details:http://www.va.gov/vhapublications/publications.cfm?pub=2.

1. Requesting an Application Package

Buttons to access the online ASSIST system or to download application forms are available in Part 1 of this FOA. See your administrative office for instructions if you plan to use an institutional system-to-system solution.

2. Content and Form of Application Submission

It is critical that applicants follow the instructions in the Research (R) Instructions in the SF424 (R&R) Application Guide except where instructed in this funding opportunity announcement to do otherwise. Conformance to the requirements in the Application Guide is required and strictly enforced. Applications that are out of compliance with these instructions may be delayed or not accepted for review.

For information on Application Submission and Receipt, visit Frequently Asked Questions Application Guide, Electronic Submission of Grant Applications.

Page Limitations
All page limitations described in the SF424 Application Guide and the Table of Page Limits must be followed

Instructions for Application Submission
The following section supplements the instructions found in the SF424 (R&R) Application Guide and should be used for preparing an application to this FOA.
SF424(R&R) Cover
All instructions in the SF424 (R&R) Application Guide must be followed.

SF424(R&R) Project/Performance Site Locations
All instructions in the SF424 (R&R) Application Guide must be followed.

SF424(R&R) Other Project Information
All instructions in the SF424 (R&R) Application Guide must be followed.

SF424(R&R) Senior/Key Person Profile
All instructions in the SF424 (R&R) Application Guide must be followed.

All instructions in the SF424 (R&R) Application Guide must be followed.

R&R Subaward Budget
All instructions in the SF424 (R&R) Application Guide must be followed.

PHS 398 Cover Page Supplement
All instructions in the SF424 (R&R) Application Guide must be followed.

PHS 398 Research Plan
All instructions in the SF424 (R&R) Application Guide must be followed, with the following additional instructions:

Specific Aims: Describe plans to use Electronic Health Records to improve treatment, services/outcomes and identify promising new research directions.

Research Strategy: Organize the Research Strategy in the specified order below and using additional instructions provided. Start each section with the appropriate section heading.

Background and Overview: This section should include a general introduction to the study topic area, including relevant literature reviews to support the subsequent design strategies. Applicants should clearly state the specific goals being addressed with the proposed research. Additionally, this section should be used to describe:

  • Overall study design, including how the design incorporates knowledge of the existing treatments, comorbidities, and usual care practices as well as how these are recorded and available in proposed health records.
  • Aspects of neurobiology, pharmacology, or treatment modalities that may influence aspects of dysfunction/disorder that will guide choice of measures and analyses.
  • Integrative theoretical approach to examine multiple response systems that could account for the treatments and responses, testable with objective measures of behavioral , physiological, and biological functioning.
  • Use of natural language processing to develop proxy measures or additional information from records is encouraged.

Innovation: This section should describe:

  • How use of EHRs will help to achieve the overall aims of the project to improve treatment and identify promising new research directions.
  • How the research proposed will use existing data in EHRs to advance knowledge beyond currently known effective treatments to discern mechanisms of action, new potential treatments for evaluation in future clinical trials, side effects, groups of patients for whom existing treatments are likely to be most effective, as well as how information gained may transform delivery and implementation of care.

Approach: The section should include information on the availability, access, opportunities, and limitations of EHRs as well as any proposed methodological advances to improve the use of EHR . This section should describe:

  • The major goals and objectives of the project.
  • A coherent set of hypotheses that reflect an integrative theoretical approach.
  • Consideration of the differing effects of combined treatments and comorbid conditions is encouraged.
  • Discussion of the selected variables and data available in health records and the rationale for relationship to response systems as well as the timelines of measurement in the study. This may include explanation of measure selection, working backwards from response systems underlying heterogeneous clinical symptoms or dimensions to incorporate what is known about the neurobiology, genetic, cognitive, and other aspects that influence disorder development, maintenance, or recovery
  • Methods for data procurement, harmonizing data across multiple integrated systems for research use (if applicable), development of EHR phenotyping, quality assurance/quality control, processing, and analysis.

Timeline and Milestones: A timeline must be included as part of the Research Strategy and should include a distinct final section, entitled Milestones , that briefly proposes operationally-defined indicators of progress at critical junctures. This timeline might include, for example, data acquisition, transformation, integration, and application of various statistical approaches, and interpretation. These milestones should be tailored to the unique scope of each project and written concretely enough to evaluate exactly what will have been achieved during the course of the project. The application should describe the potential implications of how the proposed research might extend beyond the purview of existing federal- and private-supported research. Investigators should describe how results will be used to inform future phases of research and development. Future work to follow from funded projects likely would include validation of novel treatments and therapeutic targets and experiments to refine and optimize services toward improved outcomes of care.

Resource Sharing Plan: Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

The following modifications also apply:

  • All applications, regardless of the amount of direct costs requested for any one year, should address a Data Sharing Plan.

Appendix:
Only limited Appendix materials are allowed. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide.

PHS Human Subjects and Clinical Trials Information
When involving NIH-defined human subjects research, clinical research, and/or clinical trials (and when applicable, clinical trials research experience) follow all instructions for the PHS Human Subjects and Clinical Trials Information form in the SF424 (R&R) Application Guide, with the following additional instructions:

If you answered Yes to the question Are Human Subjects Involved? on the R&R Other Project Information form, you must include at least one human subjects study record using the Study Record: PHS Human Subjects and Clinical Trials Information form or Delayed Onset Study record.

Study Record: PHS Human Subjects and Clinical Trials Information

All instructions in the SF424 (R&R) Application Guide must be followed.

Delayed Onset Study

All instructions in the SF424 (R&R) Application Guide must be followed.

PHS Assignment Request Form
All instructions in the SF424 (R&R) Application Guide must be followed.


Foreign (non-U.S.) institutions must follow policies described in the NIH Grants Policy Statement, and procedures for foreign institutions described throughout the SF424 (R&R) Application Guide.

3. Unique Entity Identifier and System for Award Management (SAM)

See Part 1. Section III.1 for information regarding the requirement for obtaining a unique entity identifier and for completing and maintaining active registrations in System for Award Management (SAM), NATO Commercial and Government Entity (NCAGE) Code (if applicable), eRA Commons, and Grants.gov

4. Submission Dates and Times

Part I. Overview Information contains information about Key Dates and times. Applicants are encouraged to submit applications before the due date to ensure they have time to make any application corrections that might be necessary for successful submission. When a submission date falls on a weekend or Federal holiday , the application deadline is automatically extended to the next business day.

Organizations must submit applications to Grants.gov (the online portal to find and apply for grants across all Federal agencies). Applicants must then complete the submission process by tracking the status of the application in the eRA Commons, NIH’s electronic system for grants administration. NIH and Grants.gov systems check the application against many of the application instructions upon submission. Errors must be corrected and a changed/corrected application must be submitted to Grants.gov on or before the application due date and time. If a Changed/Corrected application is submitted after the deadline, the application will be considered late. Applications that miss the due date and time are subjected to the NIH Policy on Late Application Submission.

Applicants are responsible for viewing their application before the due date in the eRA Commons to ensure accurate and successful submission.

Information on the submission process and a definition of on-time submission are provided in the SF424 (R&R) Application Guide.

5. Intergovernmental Review (E.O. 12372)

This initiative is not subject to intergovernmental review.

6. Funding Restrictions

All NIH awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement .

Pre-award costs are allowable only as described in the NIH Grants Policy Statement.

Awards considered for VA funding will be subject to VA ORD rules and regulations governing the support of scientific research and development projects. For specific information see VHA Handbook 1204.01 available at www.hsrd.research.va.gov/funding/budget-limitations.pdf.

7. Other Submission Requirements and Information

Applications must be submitted electronically following the instructions described in the SF424 (R&R) Application Guide. Paper applications will not be accepted.

Applicants must complete all required registrations before the application due date. Section III. Eligibility Information contains information about registration.

For assistance with your electronic application or for more information on the electronic submission process, visit Applying Electronically. If you encounter a system issue beyond your control that threatens your ability to complete the submission process on-time, you must follow the Guidelines for Applicants Experiencing System Issues. For assistance with application submission, contact the Application Submission Contacts in Section VII.

Important reminders:

All PD(s)/PI(s) must include their eRA Commons ID in the Credential field of the Senior/Key Person Profile Component of the SF424(R&R) Application Package. Failure to register in the Commons and to include a valid PD/PI Commons ID in the credential field will prevent the successful submission of an electronic application to NIH. See Section III of this FOA for information on registration requirements.

The applicant organization must ensure that the DUNS number it provides on the application is the same number used in the organization’s profile in the eRA Commons and for the System for Award Management. Additional information may be found in the SF424 (R&R) Application Guide.

See more tips for avoiding common errors.

Upon receipt, applications will be evaluated for completeness and compliance with application instructions by the Center for Scientific Review, NIH. Applications that are incomplete or non-compliant will not be reviewed.

Requests of $500,000 or more for direct costs in any year

Applicants requesting $500,000 or more in direct costs in any year (excluding consortium F&A) must contact a Scientific/ Research Contact at least 6 weeks before submitting the application and follow the Policy on the Acceptance for Review of Unsolicited Applications that Request $500,000 or More in Direct Costs as described in the SF424 (R&R) Application Guide.

Post Submission Materials
Applicants are required to follow the instructions for post-submission materials, as described in the policy. Any instructions provided here are in addition to the instructions in the policy.

Section V. Application Review Information

Important Update: See NOT-OD-18-228 for updated review language for due dates on or after January 25, 2019.

1. Criteria

Only the review criteria described below will be considered in the review process. As part of the NIH mission, all applications submitted to the NIH in support of biomedical and behavioral research are evaluated for scientific and technical merit through the NIH peer review system.

Overall Impact
Reviewers will provide an overall impact score to reflect their assessment of the likelihood for the project to exert a sustained, powerful influence on the research field(s) involved, in consideration of the following review criteria and additional review criteria (as applicable for the project proposed).
Scored Review Criteria
Reviewers will consider each of the review criteria below in the determination of scientific merit, and give a separate score for each. An application does not need to be strong in all categories to be judged likely to have major scientific impact. For example, a project that by its nature is not innovative may be essential to advance a field.

Does the project address an important problem or a critical barrier to progress in the field? Is there a strong scientific premise for the project? If the aims of the project are achieved, how will scientific knowledge, technical capability, and/or clinical practice be improved? How will successful completion of the aims change the concepts, methods, technologies, treatments, services, or preventative interventions that drive this field?

Does the project leverage large-scale, real-world data from electronic health records to improve treatment and identify promising new mental health and neurological disorders research directions?

Are the PD(s)/PI(s), collaborators, and other researchers well suited to the project? If Early Stage Investigators or those in the early stages of independent careers, do they have appropriate experience and training? If established, have they demonstrated an ongoing record of accomplishments that have advanced their field(s)? If the project is collaborative or multi-PD/PI, do the investigators have complementary and integrated expertise; are their leadership approach, governance and organizational structure appropriate for the project?

Do the PD(s)/PI(s) have demonstrable experience with large-scale, real-world data from electronic health records?

Does the application challenge and seek to shift current research or clinical practice paradigms by utilizing novel theoretical concepts, approaches or methodologies, instrumentation, or interventions? Are the concepts, approaches or methodologies, instrumentation, or interventions novel to one field of research or novel in a broad sense? Is a refinement, improvement, or new application of theoretical concepts, approaches or methodologies, instrumentation, or interventions proposed?

Does the application propose to use EHR and related data andmethodologies in either novel ways or to answer new questions about untested treatments, matching patients to existing treatments to optimize outcomes, potentially new treatments, or delivery and implementation of care?

Are the overall strategy, methodology, and analyses well-reasoned and appropriate to accomplish the specific aims of the project? Have the investigators presented strategies to ensure a robust and unbiased approach, as appropriate for the work proposed? Are potential problems, alternative strategies, and benchmarks for success presented? If the project is in the early stages of development, will the strategy establish feasibility and will particularly risky aspects be managed? Have the investigators presented adequate plans to address relevant biological variables, such as sex, for studies in vertebrate animals or human subjects?

Does the applicant describe the availability, access, opportunities and limitations of EHRs as well as any proposed methodological advances to improve the use of EHR? Are methods for data procurement, harmonization across systems for research use (if applicable) described? Are approaches to quality assurance/quality control, processing, and analysis described? Are rigor and transparency for data selection and variable inclusion described?

Does the applicant provide a timeline and milestones as part of the Research Strategy and a distinct section, entitled Milestones , that briefly proposes operationally-defined indicators of progress at critical junctures?

If the project involves human subjects and/or NIH-defined clinical research, are the plans to address 1) the protection of human subjects from research risks, and 2) inclusion (or exclusion) of individuals on the basis of sex/gender, race, and ethnicity, as well as the inclusion or exclusion of children, justified in terms of the scientific goals and research strategy proposed?

Will the scientific environment in which the work will be done contribute to the probability of success? Are the institutional support, equipment and other physical resources available to the investigators adequate for the project proposed? Will the project benefit from unique features of the scientific environment, subject populations, or collaborative arrangements?

Additional Review Criteria
As applicable for the project proposed, reviewers will evaluate the following additional items while determining scientific and technical merit, and in providing an overall impact score, but will not give separate scores for these items.

For research that involves human subjects but does not involve one of the six categories of research that are exempt under 45 CFR Part 46, the committee will evaluate the justification for involvement of human subjects and the proposed protections from research risk relating to their participation according to the following five review criteria: 1) risk to subjects, 2) adequacy of protection against risks, 3) potential benefits to the subjects and others, 4) importance of the knowledge to be gained, and 5) data and safety monitoring for clinical trials.

For research that involves human subjects and meets the criteria for one or more of the six categories of research that are exempt under 45 CFR Part 46, the committee will evaluate: 1) the justification for the exemption, 2) human subjects involvement and characteristics, and 3) sources of materials. For additional information on review of the Human Subjects section, please refer to the Guidelines for the Review of Human Subjects.

When the proposed project involves human subjects and/or NIH-defined clinical research, the committee will evaluate the proposed plans for the inclusion (or exclusion) of individuals on the basis of sex/gender, race, and ethnicity, as well as the inclusion (or exclusion) of children to determine if it is justified in terms of the scientific goals and research strategy proposed. For additional information on review of the Inclusion section, please refer to the Guidelines for the Review of Inclusion in Clinical Research.

The committee will evaluate the involvement of live vertebrate animals as part of the scientific assessment according to the following criteria: (1) description of proposed procedures involving animals, including species, strains, ages, sex, and total number to be used; (2) justifications for the use of animals versus alternative models and for the appropriateness of the species proposed; (3) interventions to minimize discomfort, distress, pain and injury; and (4) justification for euthanasia method if NOT consistent with the AVMA Guidelines for the Euthanasia of Animals. Reviewers will assess the use of chimpanzees as they would any other application proposing the use of vertebrate animals. For additional information on review of the Vertebrate Animals section, please refer to the Worksheet for Review of the Vertebrate Animal Section.

Reviewers will assess whether materials or procedures proposed are potentially hazardous to research personnel and/or the environment, and if needed, determine whether adequate protection is proposed.

For Resubmissions, the committee will evaluate the application as now presented, taking into consideration the responses to comments from the previous scientific review group and changes made to the project.

For Renewals, the committee will consider the progress made in the last funding period.

For Revisions, the committee will consider the appropriateness of the proposed expansion of the scope of the project. If the Revision application relates to a specific line of investigation presented in the original application that was not recommended for approval by the committee, then the committee will consider whether the responses to comments from the previous scientific review group are adequate and whether substantial changes are clearly evident.

Additional Review Considerations
As applicable for the project proposed, reviewers will consider each of the following items, but will not give scores for these items, and should not consider them in providing an overall impact score.

Reviewers will assess whether the project presents special opportunities for furthering research programs through the use of unusual talent, resources, populations, or environmental conditions that exist in other countries and either are not readily available in the United States or augment existing U.S. resources.

Reviewers will assess the information provided in this section of the application, including 1) the Select Agent(s) to be used in the proposed research, 2) the registration status of all entities where Select Agent(s) will be used, 3) the procedures that will be used to monitor possession use and transfer of Select Agent(s), and 4) plans for appropriate biosafety, biocontainment, and security of the Select Agent(s).

Reviewers will comment on whether the following Resource Sharing Plans, or the rationale for not sharing the following types of resources, are reasonable: (1) Data Sharing Plan; (2) Sharing Model Organisms; and (3) Genomic Data Sharing Plan (GDS).

For projects involving key biological and/or chemical resources, reviewers will comment on the brief plans proposed for identifying and ensuring the validity of those resources.

Reviewers will consider whether the budget and the requested period of support are fully justified and reasonable in relation to the proposed research.

2. Review and Selection Process

Applications will be evaluated for scientific and technical merit by (an) appropriate Scientific Review Group(s), in accordance with NIH peer review policy and procedures, using the stated review criteria. Assignment to a Scientific Review Group will be shown in the eRA Commons.

As part of the scientific peer review, all applications:

  • May undergo a selection process in which only those applications deemed to have the highest scientific and technical merit (generally the top half of applications under review) will be discussed and assigned an overall impact score.

  • Will receive a written critique.

Applications will be assigned on the basis of established PHS referral guidelines to the appropriate NIH Institute or Center. Applications will compete for available funds with all other recommended applications . Following initial peer review, recommended applications will receive a second level of review by the appropriate national Advisory Council or Board. The following will be considered in making funding decisions:
  • Scientific and technical merit of the proposed project as determined by scientific peer review.
  • Availability of funds.
  • Relevance of the proposed project to program priorities.

Following the completion of the review process, VA will consider any applications that meet VA funding eligibility criteria.

3. Anticipated Announcement and Award Dates

After the peer review of the application is completed, the PD/PI will be able to access his or her Summary Statement (written critique) via the eRA Commons. Refer to Part 1 for dates for peer review, advisory council review, and earliest start date.

Information regarding the disposition of applications is available in the NIH Grants Policy Statement.

1. Award Notices

If the application is under consideration for funding, NIH will request "just-in-time" information from the applicant as described in the NIH Grants Policy Statement.

A formal notification in the form of a Notice of Award (NoA) will be provided to the applicant organization for successful applications. The NoA signed by the grants management officer is the authorizing document and will be sent via email to the grantee’s business official.

Awardees must comply with any funding restrictions described in Section IV.5. Funding Restrictions. Selection of an application for award is not an authorization to begin performance. Any costs incurred before receipt of the NoA are at the recipient's risk. These costs may be reimbursed only to the extent considered allowable pre-award costs.

Any application awarded in response to this FOA will be subject to terms and conditions found on the Award Conditions and Information for NIH Grants website. This includes any recent legislation and policy applicable to awards that is highlighted on this website.

VA Specific Information

Awards considered for VA funding will be subject to VA ORD rules and regulations governing the support of scientific research and development projects. For specific information see VHA Handbook 1204.01 available at www.hsrd.research.va.gov/funding/budget-limitations.pdf

If the application is under consideration for VA funding, the VA will request "just-in-time" information from the applicant. For details, applicants may refer to the VAHSRD website http://www.hsrd.research.va.gov/funding/ .

For VA awardees, the HSRD will provide notification of approval to the principal investigator's VA Medical Center.

2. Administrative and National Policy Requirements

All NIH grant and cooperative agreement awards include the NIH Grants Policy Statement as part of the NoA. For these terms of award, see the NIH Grants Policy Statement Part II: Terms and Conditions of NIH Grant Awards, Subpart A: General and Part II: Terms and Conditions of NIH Grant Awards, Subpart B: Terms and Conditions for Specific Types of Grants, Grantees, and Activities. More information is provided at Award Conditions and Information for NIH Grants.

Recipients of federal financial assistance (FFA) from HHS must administer their programs in compliance with federal civil rights law. This means that recipients of HHS funds must ensure equal access to their programs without regard to a person’s race, color, national origin, disability, age and, in some circumstances, sex and religion. This includes ensuring your programs are accessible to persons with limited English proficiency. HHS recognizes that research projects are often limited in scope for many reasons that are nondiscriminatory, such as the principal investigator’s scientific interest, funding limitations, recruitment requirements, and other considerations. Thus, criteria in research protocols that target or exclude certain populations are warranted where nondiscriminatory justifications establish that such criteria are appropriate with respect to the health or safety of the subjects, the scientific study design, or the purpose of the research.

In accordance with the statutory provisions contained in Section 872 of the Duncan Hunter National Defense Authorization Act of Fiscal Year 2009 (Public Law 110-417), NIH awards will be subject to the Federal Awardee Performance and Integrity Information System (FAPIIS) requirements. FAPIIS requires Federal award making officials to review and consider information about an applicant in the designated integrity and performance system (currently FAPIIS) prior to making an award. An applicant, at its option, may review information in the designated integrity and performance systems accessible through FAPIIS and comment on any information about itself that a Federal agency previously entered and is currently in FAPIIS. The Federal awarding agency will consider any comments by the applicant, in addition to other information in FAPIIS, in making a judgement about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in 45 CFR Part 75.205 Federal awarding agency review of risk posed by applicants. This provision will apply to all NIH grants and cooperative agreements except fellowships.

For additional guidance regarding how the provisions apply to NIH grant programs, please contact the Scientific/Research Contact that is identified in Section VII under Agency Contacts of this FOA. HHS provides general guidance to recipients of FFA on meeting their legal obligation to take reasonable steps to provide meaningful access to their programs by persons with limited English proficiency. Please see http://www.hhs.gov/ocr/civilrights/resources/laws/revisedlep.html. The HHS Office for Civil Rights also provides guidance on complying with civil rights laws enforced by HHS. Please see http://www.hhs.gov/ocr/civilrights/understanding/section1557/index.html; and http://www.hhs.gov/ocr/civilrights/understanding/index.html. Recipients of FFA also have specific legal obligations for serving qualified individuals with disabilities. Please see http://www.hhs.gov/ocr/civilrights/understanding/disability/index.html. Please contact the HHS Office for Civil Rights for more information about obligations and prohibitions under federal civil rights laws at http://www.hhs.gov/ocr/office/about/rgn-hqaddresses.html or call 1-800-368-1019 or TDD 1-800-537-7697. Also note it is an HHS Departmental goal to ensure access to quality, culturally competent care, including long-term services and supports, for vulnerable populations. For further guidance on providing culturally and linguistically appropriate services, recipients should review the National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care at http://minorityhealth.hhs.gov/omh/browse.aspx?lvl=2&lvlid=53.

Cooperative Agreement Terms and Conditions of Award
Not Applicable

3. Reporting

When multiple years are involved, awardees will be required to submit the Research Performance Progress Report (RPPR) annually and financial statements as required in the NIH Grants Policy Statement.

A final RPPR, invention statement, and the expenditure data portion of the Federal Financial Report are required for closeout of an award, as described in the NIH Grants Policy Statement.

The Federal Funding Accountability and Transparency Act of 2006 (Transparency Act), includes a requirement for awardees of Federal grants to report information about first-tier subawards and executive compensation under Federal assistance awards issued in FY2011 or later. All awardees of applicable NIH grants and cooperative agreements are required to report to the Federal Subaward Reporting System (FSRS) available at www.fsrs.gov on all subawards over $25,000. See the NIH Grants Policy Statement for additional information on this reporting requirement.

In accordance with the regulatory requirements provided at 45 CFR 75.113 and Appendix XII to 45 CFR Part 75, recipients that have currently active Federal grants, cooperative agreements, and procurement contracts from all Federal awarding agencies with a cumulative total value greater than $10,000,000 for any period of time during the period of performance of a Federal award, must report and maintain the currency of information reported in the System for Award Management (SAM) about civil, criminal, and administrative proceedings in connection with the award or performance of a Federal award that reached final disposition within the most recent five-year period. The recipient must also make semiannual disclosures regarding such proceedings. Proceedings information will be made publicly available in the designated integrity and performance system (currently FAPIIS). This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. Full reporting requirements and procedures are found in Appendix XII to 45 CFR Part 75 Award Term and Conditions for Recipient Integrity and Performance Matters.

We encourage inquiries concerning this funding opportunity and welcome the opportunity to answer questions from potential applicants.

Application Submission Contacts
eRA Service Desk (Questions regarding ASSIST, eRA Commons, application errors and warnings, documenting system problems that threaten on-time submission, and post-submission issues)

Finding Help Online: http://grants.nih.gov/support/ (preferred method of contact)
Telephone: 301-402-7469 or 866-504-9552 (Toll Free)

General Grants Information (Questions regarding application processes and NIH grant resources)
Email: GrantsInfo@nih.gov (preferred method of contact)
Telephone: 301-945-7573

Grants.gov Customer Support (Questions regarding Grants.gov registration and Workspace)
Contact Center Telephone: 800-518-4726
Email: support@grants.gov

Scientific/Research Contact(s)

Farris Tuma, ScD
National ?Institute of Mental Health
Telephone: 301-443-9232
Email: ftuma@mail.nih.gov

Patrick Bellgowan, PhD
National Institute of Neurological Disorders and Stroke
Telephone: 301-496-1447
Email: psfb@mail.nih.gov

Robert O'Brien
?VA Office of Research and Development
?Telephone: 202-443-5741
?Email: Robert.O'Brien2@va.gov

Peer Review Contact(s)
Examine your eRA Commons account for review assignment and contact information (information appears two weeks after the submission due date).
Financial/Grants Management Contact(s)

Rita Sisco
National Institute of Mental Health (NIMH)
Telephone: 301-443-2805
Email: siscor@mail.nih.gov

Chief Grants Management Officer
National Institute of Neurological Disorders and Stroke (NINDS)
Email: ChiefGrantsManagementOfficer@ninds.nih.gov

Recently issued trans-NIH policy notices may affect your application submission. A full list of policy notices published by NIH is provided in the NIH Guide for Grants and Contracts. All awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement.

Authority and Regulations
Awards are made under the authorization of Sections 301 and 405 of the Public Health Service Act as amended (42 USC 241 and 284) and under Federal Regulations 42 CFR Part 52 and 45 CFR Part 75.

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