NOT-OD-22-158: Update: iEdison to Transition from NIH eRA to NIST; Downtime and Action Items Required in Preparation for August 9 Launch of New iEdison

Update: iEdison to Transition from NIH eRA to NIST; Downtime and Action Items Required in Preparation for August 9 Launch of New iEdison

Notice Number:

NOT-OD-22-158

Key Dates

Release Date:

June 24, 2022

Related Announcements

NOT-OD-22-100 - iEdison to Transition from NIH eRA to NIST in Summer 2022; Action Required by Users

NOT-OD-15-004 - Reminder Notice Regarding Requirements of the Bayh-Dole Act and the NIH’s Implementing Regulations

NOT-OD-15-080 - Notice Regarding Requirement of Grantees and Contractors to Submit Invention Disclosures, Related Reports and Documents Via iEdison

Issued by

NATIONAL INSTITUTES OF HEALTH (NIH)

Purpose

To inform iEdison system users that the iEdison system will be unavailable from August 2-8, 2022 in preparation for the transition from NIH eRA to the National Institute of Standards and Technology (NIST), U.S. Department of Commerce (DOC) and the proposed launch of the new iEdison by NIST on August 9. In addition, remind iEdison system users of long-standing compliance requirements regarding invention reporting and the consequences for noncompliance.

Background

As was outlined in NOT-OD-22-100, the management of iEdison, the system used by awardees to report inventions and patents resulting from federal research funding per the Bayh-Dole Act (35 U.S.C. 200-206), is transitioning from the NIH eRA to the DOC NIST iEdison was developed and has been managed by NIH since 1995.

Key Information

NIST will unveil a new iEdison system on August 9, 2022.
In preparation for the transition, the NIH eRA iEdison system will be unavailable from August 2 to August 8.
When the new system is available, users will find that NIST has redesigned iEdison to improve the underlying flow to make it more user-friendly, with several new capabilities (outlined in Guide Notice NOT-OD-22-100).
All existing data and any attachments associated with the individual invention, patent, and utilization reports will be transferred to the new iEdison system. In addition, existing and active iEdison accounts will be transferred to the new iEdison system.
On August 9, users attempting to access the NIH eRA iEdison system will automatically be redirected to NIST’s new system.

Reminder: Actions for Users to Take Before the Transition

To ensure a smooth transition, iEdison users should:

Sign up for system updates Subscribe to NIST for the latest updates on the redesigned iEdison, including updates on training opportunities described below.
Attend a training session NIST will be hosting several online training sessions during the months of July and August to demonstrate how to navigate and use the new iEdison system. Training sessions will be broken into two 2-hour sessions and are currently scheduled on the following dates:
1. Part 1 Sessions: July 18, July 26, August 1, August 15, and August 25
2. Part 2 Sessions: July 19, July 28, August 2, August 16, and August 26

Additional information on these training opportunities will be posted on www.nist.gov/iedison and sent to those who have subscribed to NIST updates.

Deactivate obsolete accounts Deactivate accounts that are no longer needed and do not need to be transferred to the new system (account administrators should take this action) See steps on <Deactivating User Accounts in iEdison>.
Prepare to use Login.gov (Important) Access to the new iEdison system will require a Login.gov account. Create a Login.gov account at Login.gov, using the email address you have for your existing iEdison account (this ensures the linkage between a user’s existing and new iEdison account). Using Login.gov ensures an extra layer of security through two-factor authentication. For instructions on how to set up a Login.gov account, see Creating a Login.gov Account | NIST.

Reminders about Complying With NIH Invention Reporting Policies

Please note that there will be no changes to the longstanding NIH requirements for invention and patent reporting under the Bayh-Dole Act, as incorporated by reference as a term and condition of every NIH grant award. The only change will be the new iEdison system interface and associated Login.gov requirements for access. Please see the NIH Grants Policy Statement (NIHGPS) sections below for the specific invention reporting requirements and associated summary table, the recipient’s agreement to comply with all terms and conditions of the award via drawing funds from the HHS payment system, and the enforcement mechanisms for non-compliance with terms of the award.

Please be mindful of the important dates above and submit your compliance documents early to ensure compliance for any required submissions due during the period of shutdown.

Important Note: Failure of the NIH recipient to comply with any of the Bayh-Dole regulations cited at 37 CFR Part 401 or other requirements may result in the loss of patent rights or the suspension, termination, or withholding of NIH funding support.

Inquiries

For technical inquiries, please contact:
eRA Service Desk

Submit a web ticket: https://era.nih.gov/need-help

Toll-free:1-866-504-9552
Phone:301-402-7469 (Option 3)

For Bayh-Dole related questions, please contact:

[email protected]