NOT-OD-16-005: NIH Announces Upcoming Changes to Post-Award Forms and Instructions

NIH & AHRQ Announce Upcoming Changes to Post-Award Forms and Instructions

Notice Number: NOT-OD-16-005

Key Dates
Release Date: October 13, 2015

Related Announcements
NOT-OD-16-031
NOT-OD-16-004
NOT-OD-16-012
NOT-OD-16-011
NOT-OD-16-007
NOT-OD-15-146
NOT-OD-15-112

Issued by
National Institutes of Health (NIH)
Agency for Healthcare Research and Quality (AHRQ)

Purpose

This notice informs the biomedical and health services research communities of planned changes to policies, forms and instructions for interim and final progress reports, and other post-award documents associated the monitoring, oversight, and closeout of an award. This also applies to revised Ruth L. Kirschstein National Research Service Award (NRSA) forms.

Background

Some of the new policies require additional data collection and updates to our post-award forms. We have received approval from the Office of Management and Budget to make the needed form updates and we expect to have system support and guidance for these updates in place by the targeted effective dates listed. Current forms can be used until revised forms are available (see NOT-OD-15-146).

Summary of Changes

Newly revised forms and instructions will be posted on the NIH Forms & Applications page. Significant changes and targeted effective dates are indicated in the tables below:

Forms	Title	Planned Changes	Targeted Effective Date
RPPR	PHS Research Performance Progress Report (RPPR)	New training data tables are in use. See NOT-OD-15-112 and NOT-OD-16-007.	12/1/2015
		Updates Coming to the Screens in the Inclusion Management System (IMS). More information will be posted in a separate Guide Notice just prior to when the changes will be implemented.	1/22/2016
		Addition of clarifying rigor language. See NOT-OD-16-011 and NOT-OD-15-012.	1/25/2016
PHS 2271	Statement of Appointment	Editorial clarifications to form items and instructions. New list of Field of Training codes. Reporting of tuition/fees and travel eliminated for NIH trainees. Updated list of Specialty Boards.	1/22/2016
PHS 416-7	NRSA Termination Notice	Editorial clarifications to form items and instructions. Instructions for fellows sponsored by Federal or foreign institutions updated to reflect current payment policies.	1/22/2016
PHS 2590	Noncompeting Continuation Progress Report	Updates Coming to Inclusion Enrollment Report Forms. More information will be posted in a separate Guide Notice just prior to when the changes will be implemented.	3/25/2016
Final Progress Report	Final Progress Report Instructions	Updates Coming to Inclusion Enrollment Report Forms. More information will be posted in a separate Guide Notice just prior to when the changes will be implemented.	3/25/2016

The following forms have either no changes or minimal editorial clarifications. Effective immediately, new forms will be available on the NIH Forms & Applications page.

Forms	Title	Changes
PHS 6031-1	NRSA Annual Payback Activities Certification	No changes.
HHS 568	Final Invention Statement and Certification	No changes.
PHS 3734	Official Statement Relinquishing Interest and Rights in a PHS Research Grant	No changes.
SBIR/STTR Phase II Final Progress Report	Format for SBIR/STTR Phase II Final Progress Report	No changes.
Training Diversity Report	Training Diversity Report	Editorial clarifications.
SBIR Life Cycle Certification	Certifications for SBIR/STTR grantees to confirm continuing compliance with program requirements	Editorial clarifications.
STTR Life Cycle Certification	Certifications for SBIR/STTR grantees to confirm continuing compliance with program requirements	Editorial clarifications.

Inquiries

Please direct all inquiries to:

For general inquiries about the use of forms:
GrantsInfo@nih.gov

For inquiries about this Notice:
GrantsPolicy@od.nih.gov