Enhancing Peer Review Advance Notice: New NIH Policy on Post-Submission Application Materials

Notice Number: NOT-OD-10-091

Related Notices

Key Dates
Release Date: May 21, 2010

Issued by
National Institutes of Health (NIH), (http://www.nih.gov)

Effective Date
Applications submitted to the NIH for the September 25, 2010 due date and thereafter

This Notice serves to announce that NIH soon will change its Amended NIH Policy on Submission of Late Grant Application Materials Prior to Initial Peer Review (NOT-OD-10-070), and will rescind the NIH Best Practice Guidelines for Accepting Additional Grant Application Materials (Revised 03/19/2010); these changes will become effective for applications submitted for the September 25, 2010 receipt date and thereafter.  Note that this policy does not modify the existing Just-In-Time requirements or any other requests for additional information after the initial peer review.

This early notification is intended to provide applicants sufficient time to prepare for this transition.  The new policy is intended to expedite timely peer review, reduce burden on NIH extramural staff and peer reviewers, and provide a uniform amount of materials for each grant application going to review. 

Note: Post-submission of application materials is not required. Adding materials to reviewer workload may be counterproductive, so applicants should consider carefully the need to send post-submission materials.

The earlier policy (NOT-OD-10-070) allowed 1, 2, or 3 pages of post-submission materials, based on the page limits for the Research Strategy section of the application.  However, for the majority of applications submitted for the September 25, 2010 receipt date and thereafter, the new policy will only allow grant application materials to be accepted after submission of the application but before the initial peer review if they result from unforeseen administrative issues. Exceptions to this policy are indicated below.

The deadline for receipt of post-submission materials is one month (30 calendar days) prior to the peer review meeting. Post-submission materials will not be accepted if fewer than thirty calendar days remain before the peer review meeting. 
Acceptable post-submission materials under the new policy will include:

Unacceptable post-submission materials [for all applications but those under Exceptions below] will include:

Exceptions to the new policy will include:

Page limits for post-submission materials under the new policy:

Authorized Organizational Representative (AOR) concurrence:
The requirement for concurrence from the Authorized Organizational Representative (AOR) of the applicant organization will continue under the new policy.  Although the content of post-submission materials may originate from the PD/PI, Contact PD/PI for multiple PD/PI applications, or organizational officials, the AOR must send the materials directly to the SRO, or must send his/her concurrence to the PD/PI who will forward the materials and concurrence to the SRO.  A communication from the PD/PI only or with a “cc” to the AOR will not be accepted.


For general inquiries concerning this policy contact: GrantsInfo@od.nih.gov

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