Amended NIH Policy on Submission of Late Grant Application Materials Prior to Initial Peer Review

Notice Number: NOT-OD-10-070

Related Notices

Key Dates
Release Date: March 19, 2010

Issued by
National Institutes of Health (NIH), (

This Notice amends NIH Policy on Submission of Additional Grant Application Materials (NOT-OD-08-082).  Specifically, shorter page limits in light of the NIH Enhancing Peer Review Initiative are implemented, and clarification of the requirement that additional materials must provide evidence of the concurrence of the Authorized Organizational Representative (AOR) is provided.

Page Limits of Supplemental Information

Authorized Organizational Representative (AOR) Concurrence

The content of late materials may originate from the PD/PI, Contact PD/PI for multiple PD/PI applications, or organizational officials.  However, the communication to the SRO must include the concurrence of the Authorized Organizational Representative (AOR) of the applicant institution; either the AOR should send the materials directly to the SRO, or the AOR may send their concurrence to the PD/PI who forwards the materials and concurrence to the SRO.  A communication from the PD/PI only or with a “cc” to the AOR will not be accepted.

Best Practice Guidelines

The Best Practice Guidelines for Accepting Additional Grant Application Materials (MS Word - 62 KB) are amended in accord with this Notice.  Note, however, that these amendments reflect current NIH Policy and as such are requirements.


For general inquiries concerning this policy contact:

Division of Grants Information
Office of Policy for Extramural Research Administration
National Institutes of Health
6705 Rockledge Drive, Suite 350
Bethesda, MD 20892

Weekly TOC for this Announcement
NIH Funding Opportunities and Notices

Office of Extramural Research (OER) - Home Page Office of Extramural
Research (OER)
  National Institutes of Health (NIH) - Home Page National Institutes of Health (NIH)
9000 Rockville Pike
Bethesda, Maryland 20892
  Department of Health and Human Services (HHS) - Home Page Department of Health
and Human Services (HHS) - Government Made Easy

Note: For help accessing PDF, RTF, MS Word, Excel, PowerPoint, Audio or Video files, see Help Downloading Files.