January 25, 2023
NOT-OD-22-214 – Supplemental Information to the NIH Policy for Data Management and Sharing: Responsible Management and Sharing of American Indian/Alaska Native Participant Data
NOT-OD-22-213 - Supplemental Information to the NIH Policy for Data Management and Sharing: Protecting Privacy When Sharing Human Research Participant Data
NOT-OD-22-198 - Implementation Changes for Genomic Data Sharing Plans Included with Applications Due on or after January 25, 2023
NOT-OD-22-189 - Implementation Details for the NIH Data Management and Sharing Policy
NOT-OD-21-013 – Final NIH Policy for Data Management and Sharing
NOT-OD-21-014 – Supplemental Information to the NIH Policy for Data Management and Sharing: Elements of an NIH Data Management and Sharing Plan
NOT-OD-21-015 – Supplemental Information to the NIH Policy for Data Management and Sharing: Allowable Costs for Data Management and Sharing
NOT-OD-21-016 – Supplemental Information to the NIH Policy for Data Management and Sharing: Selecting a Repository for Data Resulting from NIH-Supported Research
Issued by
NATIONAL INSTITUTES OF HEALTH (NIH)
The purpose of this notice is to remind the community of the effective date of the NIH Policy for Data Management and Sharing (DMS Policy) and summarize available key resources.
As noted in the Final NIH Policy for Data Management and Sharing (NOT-OD-21-013), the effective date of the DMS Policy is January 25, 2023 for competing grant applications submitted to NIH for the January 25, 2023 and subsequent receipt dates; proposals for contracts submitted to NIH on or after January 25, 2023; NIH Intramural Research Projects conducted on or after January 25, 2023; and other funding agreements (e.g., Other Transactions) executed on or after January 25, 2023, unless otherwise stipulated by NIH.
The DMS Policy applies to all NIH research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. Note that the DMS Policy does not apply to research and other activities that do not generate scientific data, for example: research training, fellowships, infrastructure development, and non-research activities. See Research Covered Under the Data Management & Sharing Policy for more details.
The DMS Policy has two basic requirements:
- Submission of a Data Management and Sharing (DMS) Plan outlining how scientific data and any accompanying metadata will be managed and shared, considering any potential restrictions or limitations.
- Compliance with the Plan approved by the funding NIH Institute, Center, or Office.
DMS Plans should describe how data will be managed and appropriately shared. See Writing a Data Management & Sharing Plan for details, sample Plans, and an optional format page which includes six elements recommended to be included in a Data Management and Sharing Plan. Guidance on planning and budgeting and selecting a data repository are available on the NIH Scientific Data Sharing website. Application Guide instructions have been updated to provide instructions for DMS policy implementation.
Ultimately, the new DMS Policy promotes transparency and accountability in research by setting a minimum set of expectations for data management and sharing. This means that other NIH policies or NIH Institutes, Centers, Offices, or programs may build upon these expectations, for instance, by specifying scientific data to share, relevant standards, repository timelines, and/or shorter data sharing timelines for meeting programmatic needs, the DMS Policy sets a consistent baseline across NIH.
In preparing for DMS Policy implementation, NIH has developed a number of helpful resources that we encourage investigators and institutions to review:
- DMS Policy Overview
- DMS Policy FAQs
- Learning Resources including 2-part webinar series on DMS Policy
- Statements and Guide Notices
We will continue to update the NIH Scientific Data Sharing website with new resources as they are available.
NIH Scientific Data Sharing Policy Implementation
Email:sharing@nih.gov
and Human Services (HHS)
