Upcoming Changes to the Federal Financial Report (FFR) Beginning April 1, 2022
Notice Number:
NOT-OD-22-099

Key Dates

Release Date:

March 25, 2022

Related Announcements

NOT-OD-21-138- NIH Final Federal Financial Reports (FFRs) will be converted to Interim Annual Reports in the Payment Management System

NOT-OD-21-128- Updated Process for Submission of Federal Financial Reports for Closed Payment Management System Subaccounts

NOT-OD-21-060- UPDATE – Implementation of Requirement to Submit the Federal Financial Report (FFR) in the Payment Management System

NOT-OD-21-046- Reminder: Mandatory Submission of the Federal Financial Report (FFR) in the Payment Management System Beginning January 1, 2021

NOT-OD-20-127- Upcoming Mandatory Submission of the Federal Financial Report (FFR) in the Payment Management System Beginning January 1, 2021

Issued by

NATIONAL INSTITUTES OF HEALTH (NIH)

Agency for Healthcare Research and Quality (AHRQ)

Purpose

This Notice is to inform NIH and AHRQ grant recipients that effective April 1, 2022, recipients will no longer complete the cash transaction section (lines 10a through 10c) of the SF-425 Federal Financial Report (FFR) in the HHS Payment Management System (PMS).

Policy

Beginning April 1, 2022, recipients are no longer required to submit quarterly cash transaction reports 30 days after the end of each calendar quarter. Instead, PMS will pre-populate the cash transaction section (lines 10a through 10c) of the FFR using recipient real-time cash expenses information from PMS, and adjust recipient-reported disbursements to equal cash advance drawdowns on all non-closed sub-accounts (PMS type P). Recipients will be required to certify at the time of each drawdown whether the cash drawdown request is for reimbursement of actual expenditures or is an advance for immediate disbursement; recipients must assert that award funds are used in compliance with all award conditions and federal statutory requirements. For NIH recipients, the NIH Grants Policy Statement will be updated at the time of its next publication to incorporate the removal of this reporting requirement.

These changes do not impact the standard reporting requirements and deadlines for financial expenditure data submitting in the SF-425, unless otherwise noted in the Notice of Award.

Inquiries

Please direct all inquiries to:

NIH Recipients:

NIH Office of Policy for Extramural Research Administration (OPERA)
Division of Grants Policy
grantspolicy@nih.gov

AHRQ Recipients:

AHRQ Division of Grants Management
GrantsManagementInbox@ahrq.hhs.gov