Updated Process for Submission of Federal Financial Reports for Closed Payment Management System Subaccounts
Notice Number:

Key Dates

Release Date:

June 1, 2021

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The purpose of this Notice is to provide instructions to NIH recipients who need to submit an SF-425 Federal Financial Report (FFR) for a closed subaccount (e.g. ā€œCā€ status) in the HHS Payment Management System (PMS). The subaccount corresponds to the award document number in Section I of the Notice of Award.

In PMS, recipients are unable to submit FFRs on closed PMS subaccounts. However, recipients may have a business need to submit revised FFRs after a subaccount is closed. Therefore, NIH has developed a process by which recipients can request the re-opening of a subaccount, to submit updated reports.

When a recipient identifies a need to revise an FFR for a closed PMS subaccount, the recipient should contact the NIH Office of Financial Management (OFM). Recipients should email the OFM staff member assigned to their account. These assignments may be found at https://ofm.od.nih.gov/Pages/Grants-FFRS0.aspx. In that email, the recipient should provide the grant number, PMS document number, details on the FFR revisions needed, and a request to re-open the subaccount.

Upon receipt, OFM will review the information, and submit a transaction in the NIH financial system to re-open the subaccount. OFM will notify the recipient when the action is complete, and the recipient must then submit the revised FFR in PMS for NIH review and approval. Any questions or issues should be sent to the OFM-GAB Branch Chief ā€“ Don Geiger don.geiger@NIH.gov, (301) 402-5130.


Please direct all system policy inquiries to:

Systems Policy Branch
Office of Policy for Extramural Research Administration

Please direct inquiries for NIH Office of Financial Management (OFM) to:

Don Geiger, OFM-GAB Branch Chief
(301) 402-5130

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