June 30, 2020
PA-18-591- Administrative Supplements to Existing NIH Grants and Cooperative Agreements (Parent Admin Supp Clinical Trial Optional)
PA-18-592- Research Supplements to Promote Re-Entry into Biomedical and Behavioral Research Careers (Admin Supp - Clinical Trial Not Allowed)
Office of The Director, National Institutes of Health (OD)
This Notice alerts the extramural community of three updates to our administrative supplement submission policies.
Administrative supplements are requests made for additional funds during a current project period to meet increased costs that are within the original scope of the approved award but were unforeseen when the new or renewal application or grant progress report for non-competing continuation support was submitted.
Currently, NIH does not require the electronic submission of administrative supplement applications. Requests for administrative supplements can be submitted utilizing a variety of submission methods including streamlined submission through the eRA Commons (subset of standard application information submitted directly to NIH within eRA Commons); electronic submission through Grants.gov using NIH ASSIST, Grants.gov Workspace, or institutional system-to-system (S2S) solutions; or by utilizing paper-based applications.
Paper-based submission poses a challenge to NIH staff when trying to track and capture structured data elements and streamlined submission through eRA Commons does not provide the level of detail captured in a full application through Grants.gov. An increasing number of administrative supplement opportunities have required electronic submission through Grants.gov to address these issues.
Aligning the administrative supplement application process with the business practice used for competing applications also allows us to standardize our application instructions.
Effective July 25, 2020, NIH will require recipients to submit all administrative supplement applications, electronically, for both single and multi-project awards.
Application Submission Information
These changes apply to all NIH administrative supplement funding opportunity announcements (FOAs).
NIH will reissue the following administrative supplement parent announcements. Any in-progress applications submitted through Grants.gov using these announcements must be completed by July 24, 2020. Applications submitted on/after July 25, 2020 must use the reissued announcements.
On July 25, 2020, NIH will also implement changes to the eRA Commons submission method that will improve comprehensive data collection by leveraging technology available in NIH ASSIST. The current streamlined submission method through eRA Commons (subset of standard application information submitted directly to NIH within eRA Commons) will be discontinued and replaced with the option to initiate administrative supplement applications within eRA Commons to take advantage of pre-population and other features and completing the submission in NIH ASSIST. This functionality will be available even if responding to a Notice of Special Interest (NOSI) that indicates “the process for Streamlined Submission using the eRA Commons cannot be used for this initiative.”
NIH Office of Policy for Extramural Research Administration (OPERA)
Systems Policy Branch