Reminder: Beginning January 1, 2011, the NIH Will Require Use of xTrain for the Electronic Submission of Appointment Forms and/or Termination Notices for Institutional Research Training and Career Awards, Individual Fellowships and Research Education Awards

Notice Number:  NOT-OD-11-026

Update: The following update relating to this announcement has been issued:

Key Dates

Release Date:  December 8, 2010  

Related Notices


Issued by

National Institutes of Health (NIH)
Agency for Healthcare Research and Quality (AHRQ)


As of January 1, 2011, the National Institutes of Health (NIH) will require the use of the eRA Commons xTrain system to electronically prepare and submit PHS 2271 Statement of Appointment forms and/or PHS 416-7 Termination Notices when required for institutional research training and career development awards, individual fellowships, and research education awards.  After January 1, paper appointment forms and termination notices will not be accepted. Paper submissions will be considered noncompliant, and grantees will be required to resubmit appointment forms and termination notices electronically using xTrain.  

This requirement applies to the following activity codes:

*For research education and institutional career development awards, grantees should check with the NIH awarding Institute/Center to determine if the R25, R90, K12, KL2, or KM1 program requires the use of the PHS 2271 Appointment form and/or the PHS 416-7 Termination Notice, and, therefore, submission via xTrain.  All other activity codes listed above require electronic submission of the PHS 2271 and/or PHS 416-7 as indicated.

Potential users of xTrain are encouraged to review the training resources and instructions for using the system available on the eRA web page for Institutional Research Training and Career Development Awards.  For new users who would like to try out the xTrain system and learn about its features in a sample environment, xTrain is also available on the eRA Commons Demo site.

To facilitate appointment-making through xTrain, NIH recommends that institutions routinely establish eRA Commons accounts for training-grant-eligible students and postdoctorates.

For all existing trainees, an eRA Commons account is required before a Termination Notice can be processed in xTrain.  To avoid delays in submitting Termination Notices, institutions are advised to establish eRA Commons accounts for current trainees before a Termination Notice is due.


General questions concerning the use of eRA Commons and xTrain should be directed to the eRA Service Desk at:

eRA Service Desk
Web: (Preferred method of contact)
Toll-free: 1-866-504-9552
Phone: 301-402-7469
TTY: 301-451-5939
Hours: Mon.–Fri., 7 a.m. to 8 p.m. Eastern Time, except for Federal holidays

General inquires about this Notice may be directed to:

Office of Extramural Programs
Office of Extramural Research
National Institutes of Health

Weekly TOC for this Announcement
NIH Funding Opportunities and Notices

Office of Extramural Research (OER) - Home Page Office of Extramural
Research (OER)
  National Institutes of Health (NIH) - Home Page National Institutes of Health (NIH)
9000 Rockville Pike
Bethesda, Maryland 20892
  Department of Health and Human Services (HHS) - Home Page Department of Health
and Human Services (HHS) - Government Made Easy
NIH . . . Turning Discovery Into Health

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