Notice Number: NOT-OD-07-001
Updates: The following updates relating to this announcement have been issued:
- September 17, 2007 - See Notice (NOT-OD-07-093) NIH/NIOSH FOA's Expiration Dates will be adjusted to Accommodate Recent Changes to Standing Submission Deadlines.
- August 30, 2007 - See Notice (NOT-HS-07-004) Change in Standing Receipt Dates for AHRQ Post-Doctoral Fellowship Grants (F32).
- March 28, 2007 - See Notice NOT-HS-07-003, change in standing receipt dates for PAR-06-448, PA-06-378 and PAR-06-118 .
- February 23, 2007 (NOT-OD-07-053) - Change in Standing Receipt Dates for AIDS and AIDS-related applications for NIH/AHRQ Beginning in May 2007.
- October 23, 2006 (NOT-HS-07-026) - Standing Receipt Dates for AHRQ Small Conference Grant (R13) Applications.
Key Dates
Release Date: October 5, 2006
Effective Date: January 1, 2007
Issued by
National Institutes of Health (NIH) (http://www.nih.gov)
Agency for Healthcare Research and Quality (AHRQ) http://www.ahrq.gov/)
National Institute for Occupational Safety and Health, Centers for Disease Control and Prevention (NIOSH/CDC) http://www.cdc.gov/niosh/oep)
The purpose of this Notice is to inform the research community of a change in standard receipt dates for grant applications submitted to NIH, AHRQ and NIOSH. The new receipt dates will be effective as of January 2007 and will apply to both paper and electronic applications.
The transition to electronic application submission has heightened our awareness of challenges posed by having very large numbers of incoming grant applications on any single day. We currently spread the workload involved with receiving incoming grant applications across three annual council rounds that include multiple submission dates for each round. However, some of our standing receipt dates allow for six to eight thousand applications to be submitted for a single date. This volume has the potential to cause bottlenecks in a number of critical places: the research administration offices at the applicant institution, which must now submit all applications; Grants.gov and eRA systems, where response time may slow under heavy volume; the Grants.gov and NIH help desks, which have to handle large spikes in call volume; and the CSR Division of Receipt and Referral, which is responsible for referral of incoming applications in a timely way. Spreading receipt dates to have a steady flow of applications rather than boom and bust cycles will allow many different groups to have a realistic approach to this complex process and maximize electronic system responsiveness.
The new receipt dates are based on many factors including:
- The heaviest receipt dates from all agencies on Grants.gov are the first of the month, the 15th of the month, the first Friday, and last day of the month. The proposed NIH receipt dates have been intentionally offset from these dates to improve Grants.gov response times for NIH applicants.
- An effort was made to use recurring days of the month for simplicity (i.e. new R01s would come in on February 5 and renewals on March 5).
- The R01s, NIH’s most frequently used mechanism, were kept early in the receipt window to allow time for processing. The receipt date of the 5th of the month was chosen to be sure the bolus of submissions that come in on the receipt date and the few days prior missed Grants.gov’s heaviest volume days.
- The proposed dates provide additional time for proposal development for application mechanisms often used by new investigators - R03s, R21s, and Ks.
- The AREA date was already changed in the fall of 2005 so it was not moved.
- The New Investigator R01 date was not changed to avoid affecting the pilot. At present this involves only new investigator R01 applications reviewed in forty study sections in CSR (http://grants.nih.gov/grants/guide/notice-files/NOT-OD-06-060.html
NIH has revised its standard receipt dates as follows. Applications for Request for Applications (RFAs) and Program Announcements (PAs, PARs, PASs) with special receipt dates continue to be due on the specified dates listed in the FOA. For an application to be considered on time it must be received by Grants.gov by 5 p.m. local time for the applicant institution (http://grants.nih.gov/grants/guide/notice-files/NOT-OD-06-050.html).
Receipt |
Receipt |
Receipt |
|
Program Project Grants and Center Grants all P Series |
January 25 |
May 25 |
September 25 |
Research Grants R10, R18, R24, R25 |
January 25 |
May 25 |
September 25 |
Research-Related and Other Programs all’s and G Series, C06, M01 |
January 25 |
May 25 |
September 25 |
Institutional Ruth L. Kirschstein National Research Service Awards - T Series (Training)** |
January 25 |
May 25 |
September 25 |
Research Grants - R01 |
February 5 |
June 5 |
October 5 |
Research Career Development all K series |
Feb 12 |
June 12 |
October 12 |
Research Grants - R03, R21, R33, R21/R33, R34, R36 |
February 16 |
June 16 |
October 16 |
Academic Research Enhancement Award (AREA) - R15 |
February 25 |
June 25 |
October 25 |
Research Grants - R01 |
March 5 |
July 5 |
November 5 |
Research Career Development all K series |
March 12 |
July 12 |
November 12 |
Research Grants - R03, R21, R33, R21/R33, R34, R36 |
March 16 |
July 16 |
November 16 |
New Investigator R01 |
March 20 |
July 20 |
November 20 |
Small Business Innovation Research (SBIR), Small Business Technology Transfer (STTR) Grants - R43, R44, R41 and R42 |
April 5 |
August 5 |
December 5 |
Individual Ruth L. Kirschstein National Research Service Awards (Standard) all F series Fellowships. |
April 8 |
August 8 |
December 8 |
Conference Grants and Conference Cooperative Agreements - R13, U13 |
April 12 |
August 12 |
December 12 |
AIDS and AIDS-Related Grants |
May 1 |
September 1 |
January 2 |
* The move to electronic applications also has brought a change in terminology. The new Grants.gov terminology (included in the table above) corresponds to traditional NIH terms as follows:
New = new
Resubmission = a revised or amended application
Renewal = Competing Continuation
Continuation = Noncompeting Progress Report
Revision = Competing Supplement
** Institutional Research Training Grants (T32) are accepted by many NIH Institutes and Centers (IC) for only one or two of the dates. Applicants should contact the relevant IC for specific dates.
At present NIH receives and processes applications for NIOSH and also for components of CDC that participate in the Omnibus Solicitation for Small Business Innovation Research grant applications.This notice applies only to these two groups of applications and not to other CDC submissions.
The following resources continue to be available for assistance in the electronic submission of grant applications to NIH/AHRQ/NIOSH through Grants.gov:General Information:
http://grants.nih.gov/grants/oer.htm
http://era.nih.gov/ElectronicReceipt/
http://www.ahrq.gov/path/egrants.htm
Inquiry
Inquiries regarding this Notice should be directed to:
Grants Info
Office of Extramural Research
National Institutes of Health
Phone: 301-945-7573
TTY: 301-451-5936
Email: [email protected]
and Human Services (HHS)
