CLOSEOUT REPORTS REQUIRED FOR NIH ASSISTANCE AWARDS Release Date: August 10, 1999 P.T. Purpose This Guide Announcement is issued to remind grantees of their obligation to provide the Federal Government all financial, performance, and other reports as required by the terms and conditions of the assistance awards. It is important that all closeout documents be submitted on time to help in the scientific planning and evaluation of programs and to ensure that the interests of the Government have been adequately protected. Policy NIH recipients shall submit within 90 calendar days after the last day of the final budget period the following three final reports: 1. The final Financial Status Report (FSR) - (Standard Form 269) Grantees are instructed to submit a hardcopy or an electronic final FSR directly to the Office of Financial Management (OFM), NIH. This report must indicate the exact balance of unobligated funds and may not reflect any unliquidated obligations. 2. The Final Invention Statement & Certification (HHS Form 568) This statement must list all inventions conceived or reduced to practice during the course of work under the project from the start date of the first budget period through the last day of the final budget period, whether or not previously reported. This form is available from the following url: http://grants.nih.gov/grants/forms.htm For certain mechanisms (C06, R13, R25, S15, Ts, and Fs), the Final Invention Statement is not required. In general, training and educational mechanisms do not require invention reporting. 3. The Final Progress Report This report should be prepared in accordance with instructions provided by the awarding component. At a minimum, it should include a statement of progress made toward the achievement of originally stated aims, a list of results (positive or negative) considered significant, and a list of publications resulting from the project, with plans, if any, for further publication. A copy of reprints or publications not previously submitted should accompany the progress report. Failure to submit timely final reports may affect future funding to the organization. INQUIRIES Further information regarding the requirement for final closeout documents can be found in the Closeout section of the NIH Grants Policy Statement, Part II, Terms and Conditions of NIH Grant Awards (see url: http://grants.nih.gov/grants/policy/nihgps/). Questions regarding this policy may be directed to the Grants Management Specialist identified on the Notice of Grant Award.

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