Impact of Grant Application Form Update (FORMS-D) on Late and Continuous Submission Applications

Notice Number: NOT-OD-16-064

Key Dates
Release Date:   February 12, 2016

Related Announcements
NOT-OD-16-081
NOT-OD-16-004    

Issued by
National Institutes of Health (NIH)

Purpose

As stated in NOT-OD-16-004, all NIH applications submitted for due dates on or after May 25, 2016 must use updated (FORMS-D) application packages. FORMS-C application packages must be used for due dates before May 25, 2016.

Due to the content and policy changes implemented in FORMS-D application packages, NIH plans to make a clean transition from FORMS-C to FORMS-D to ensure applications reviewed together follow the same instructions. 

If you are eligible for submission under our late, continuous submission, and system issue policies, you will need to pay special attention to the cutover dates to the new forms.

  • Use the forms and instructions for the intended due date (not actual submission date). The intended due date is the date listed in the Application Due Date or AIDS Application Due Date row of the Key Dates table in the funding opportunity announcement (FOA).

  • The intended due date is the due date specified in the key dates table of the announcement.

    NOTE: The continuous submission policy only applies to R01, R21 and R34 activities that follow the standard submission schedule. The dates specified for these three activities are the intended due dates for continuous submission applications.

  • Be sure to use the FOA with the FORMS-C application package if applying to an intended due date before May 25.

    • In some cases, the FOA will include both a FORMS-C and FORMS-D application packages and you will need to choose FORMS-C.

    • In other cases, FOAs will be closed on the last due date prior to May 25 and reissued with new FOA numbers and FORMS-D application packages for due dates on or after May 25. We expect to reissue all Parent announcements, as well as all fellowship, and individual career development FOAs.

      FOAs that close early will be configured to allow submissions for 14 days after the close date to accommodate late, continuous submission and system issue policies.

    • If you apply directly to Grants.gov (rather than using ASSIST or a system-to-system solution), you will need to download your application package or create your Grants.gov workspace by the intended due date since the FORMS-C application packages will no longer be visible using the Grants.gov user interface.

  • If your intended due date is the May 7, 2016, AIDS due date, you must complete your submission using a FORMS-C application package by May 23, 2016.

    NOTE: This is an earlier cutoff date for continuous submission applications than is typical – plan accordingly

  • Be sure to use an FOA with a FORMS-D application package if submitting to an intended due date on or after May 25, 2016.

Resources

Inquiries

Please direct all inquiries to: 

NIH Grants Information
Email: grantsinfo@od.nih.gov (preferred method of contact)
Telephone: 301-435-0714

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