nih regional seminar on program funding and grants administration

June 25-27

Renaissance Baltimore
Harborplace Hotel

Registration is Closed

Welcome to #NIHSEM 2014

The National Institutes of Health (NIH) invites you to participate in the 2014 Regional Seminar on Program Funding and Grants Administration to be held in Baltimore, Maryland


Renaissance Baltimore Harborplace Hotel
Wednesday, June 25, 2014
The optional electronic Research Administration (eRA) Workshop (full day for an additional fee) has been sold out; a waitlist is available during the registration process.
Optional electronic Research
Administration (eRA) Workshop

*Full day for an additional fee
Thursday - Friday, June 26-27, 2014
Registration for the 2014 Regional Seminar is now closed
2-Day Seminar
Flexible session tracks for Administrators,
Investigators, and All Interests

The NIH Regional Seminar serves the NIH mission of providing education and training for the next generation of biomedical and behavioral scientists. This seminar is intended to:

About the Experts

The NIH Regional Seminar involves approximately 35 NIH and HHS staff who are brought to a central location in order to educate, share, and listen to attendees over the course of two days. This seminar is your opportunity to make direct contact with NIH policy officials, grants management, program and review staff, and eRA Commons experts, as well as representatives from the HHS Office for Human Research Protections (OHRP), and Office of Research Integrity (ORI). In addition, take advantage of networking opportunities to learn from fellow attendees from around the world.

Who Should Attend

The seminar and optional eRA workshops are appropriate for grants administrators, new and early stage investigators, researchers, graduate students, and anyone interested in the grants administration process. This year we are offering more networking opportunities than ever before, including additional Institute/Center representation with one-on-one meeting opportunities and inclusion of sessions on NIH niche programs, such as the AREA/R15 program. Take advantage of attending this seminar, close enough to the NIH to provide Program Officials from many of our Institutes and Centers.

Make plans now and book early - space is limited. This year, there will be only one NIH Regional Seminar. Don't miss this valuable opportunity!

For inquiries regarding the seminar, email NIHRegionalSeminars@mail.nih.gov.


2014 PROGRAM: NIH Regional Seminar on Program Funding and Grants Administration


Download Flyer

Quick Peek of Some of the Topics Offered

  • Fundamentals of the NIH Grants Process
  • Grant Writing for Success
  • Peer Review Process
  • NIH Updates
  • Financial Conflict of Interest
  • Compliance (Case Studies)
  • A Walk Through the SF424 Application Guide
  • Career Development Awards
  • Training/Fellowships
  • SBIR/STTR Program
  • eRA Commons
  • Navigating NIH Electronic Resources/RePORT
  • Office of Human Research Protections
  • Office of Laboratory Animal Welfare
  • Research Integrity
  • R&D Contracts
  • Loan Repayment Program
  • Public Access
  • And More!

June 25, 2014

The eRA Workshop has been sold out. You can add yourself to the waitlist during the registration process.

eRA Workshop Overview (PDF - 115 KB)


Through a combination of presentations, live demos, and discussions, this all day workshop takes participants through all NIH pre- and post- award electronic touch points, from submitting a grant application all the way through grant closeout. The session is designed to be interactive, and participants are encouraged to bring questions and share their experiences.


Thursday - Friday
June 26-27, 2014

To assist attendees in identifying sessions that may be of the most interest, there are separate tracks for both administrators and researchers, as well as a track applicable to both audiences. However, the sessions are open to all attendees and seats are on a first-come, first-serve basis.


Program Tentative Agenda 2014 (PDF - 178 KB)

Registration for the 2014 Regional Seminar is now closed






2-Day Seminar

Early Registration (Feb 10 - Mar 10)
Early Registration has ended


General Registration (Mar 11 - Apr 28)
Space is limited, Register Today!


Late/on-site Registration (Apr 29 - Jun 26)


1-Day Workshop

Optional workshop on eRA application process


Trainee Discount

With Proof of Status

$50 Discount

The seminar (not including the pre-seminar eRA workshop) is scheduled for Thursday, June 26 and Friday, June 27, 2014.


The seminar registration fee includes: the cost of registration, conference proceedings, conference materials, and access to presenter presentations. This year's conference does not include food and beverages.


Trainees (Graduate Students and Postdocs) will receive a $50 discount with proof of status. You will be required to submit proof of status during the registration process to qualify for this discount.


Registration Policies

Payment Details

Payment must be made by credit card or check.  Credit card charges will appear on your statement as "Ripple Effect Communications." Checks must be received within 3 weeks of registration submission or before June 16, whichever is first, for registration to be valid.  Participants paying by check will be notified by email if their registration is cancelled due to checks not received. Checks should be sent to:

Ripple Effect Communications
2400 Research Boulevard, Suite 305

Rockville, MD 20850

Cancellations and Refunds

Cancellations must be made on or before April 23, 2104, via email at NIHRegionalSeminars@mail.nih.gov. Requests submitted via phone, voice-mail message, fax, or mail, are neither valid nor accepted. For cancellations, Ripple Effect Event Management will refund the full amount of your registration payment minus a $40.00 processing fee within 30 days of the close of the event. All refunds will be issued in the original payment type. After April 23, 2014, no requests for refunds will be honored; however, substitutions are allowed and requests for such must be submitted by email at NIHRegionalSeminars@mail.nih.gov.


Refunds are not given for no-shows. Shared registrations are not allowed, nor are seminar fees transferrable to future events.




Your name, email address and affiliation will be included in program materials and communications. If you do not wish to share your information in the public domain, send an email to NIHRegionalSeminars@mail.nih.gov. The seminar will be videotaped, recorded, and/or photographed by the NIH. The videotapes, recordings and photographs may be used in the public domain, but no individual names will be associated with this media.


The June 2014 NIH Regional Seminar will provide space for exhibitors to display products, services, materials, and ideas in the conference area of the Renaissance Baltimore Harborplace Hotel during the two-day seminar.


SPACE IS LIMITED and exhibitors will be confirmed on a first-come, first-served basis. Registration and payment is due on or before May 15, 2014.


Registration Rate


Register By


May 15, 2014

Exhibitor Schedule

Thursday, June 26, 2014 - Hours 7:30am - 5:00pm
Friday, June 27, 2014 - Hours 7:30am - 3:00pm

Installation: Wednesday, June 25, 2014 from 6:00pm - 8:00pm
Wrap-up: Friday, June 27, 2014 from 3:00pm - 5:00pm


Exhibitor Package Includes:

Organization Description
A 50-word description of your company's services, products, or publications should be emailed to Ripple Effect Event Management at NIHRegionalSeminars@mail.nih.gov no later than May 15, 2014. Submissions after this date will not be included in the seminar program booklet.


Additional Opportunities for Exposure
Want your organization name featured at the Seminar? Can't attend the NIH Regional Seminar but want exposure for your organization? Get your promotional materials inserted in the attendee seminar packet! Have attendees see your logo on the screen as they check for messages in the Cyber Café! These and other on-site exposure opportunities await you.

Maximize exposure for your organization by sponsoring one of the activities listed below.



Renaissance Baltimore Harborplace Hotel Link to Non-U.S. Government Site - Click for Disclaimer

202 East Pratt Street
Baltimore, Maryland 21202

Main Phone: (410) 547-1200
Reservations: (800) 468-3571



Rooms from Tuesday to Friday night have been blocked at the Renaissance Baltimore Harborplace Hotel at a reduced seminar rate of $180.00 (single/ double rate) plus applicable state and local tax. This group rate includes complimentary internet access in guest rooms. Room reservations for the seminar are to be made by individual attendees directly:


Reservations must be completed on or before June 2, 2014. (This is a limited room block so we encourage you make your reservations as early as possible. Rooms are distributed on a first come, first served basis.)

If you require assistance with your reservation or experience difficulties, please contact Ripple Event Management by e-mail at conferences@rippleeffect.com

The hotel room block is sold out. Please check out other Inner Harbor Hotels for lodging for the Seminar. There are many within walking distance of the Seminar.


Area Airports: Baltimore-Washington International Airport (BWI) is the closest airport to Baltimore. However, two other airports (Dulles International Airport, IAD; and Reagan National Airport, DCA), located 45-60 miles from Baltimore, also serve the area. Depending on your departure city, certain airlines may offer more convenient flights to these other airports, so we suggest considering all three airports when planning your travel to the 2014 NIH Regionals Seminar

Baltimore/Washington International Thurgood Marshall Airport (BWI)
Distance to Hotel: 8 miles south
http://www.bwiairport.com Link to Non-U.S. Government Site - Click for Disclaimer
Information: 410-859-7111 or 1-800-I FLY BWI

Ronald Reagan Washington National Airport (DCA)
Distance to Hotel: 45 miles
http://www.metwashairports.com/reagan/reagan.htm Link to Non-U.S. Government Site - Click for Disclaimer
Information: 703-417-8000

Dulles International Airport (IAD)
Distance to Hotel: 60 miles
http://www.mwaa.com/dulles/dulles.htm Link to Non-U.S. Government Site - Click for Disclaimer
Information: 703-572-2700


Directions to the Hotel from the Area Airports
Please note that the Hotel does not provide shuttle services. Directions, maps, and information regarding transportation options are available online http://www.marriott.com/hotels/fact-sheet/travel/bwish-renaissance-baltimore-harborplace-hotel/ Link to Non-U.S. Government Site - Click for Disclaimer

Taxi: Taxi fare (one-way) estimates from the three major airports are:
BWI: Approximately $30
DCA: Approximately $135
IAD: Approximately $185


Alternate Transportation



Hotel Parking

About the Area

Baltimore is the largest city in the state of Maryland, offering endless entertainment options from live music, stage plays, and sports events. Often called "Charm City," it is well known for the Inner Harbor, which is home to many restaurants, shops, and museums, and to the waterfront Pier Six Concert Pavilion. In addition to its share of unique arts and cultural attractions, Baltimore is a serious sports town. It is home not only to the 2013 Super Bowl Champions, the Baltimore Ravens, but also to the Baltimore Orioles (baseball), Preakness Stakes (thoroughbred racing), and the Grand Prix of Baltimore (IndyCar series).



Take time to visit some of the popular points of interest, several of which are located in the Inner Harbor area and only steps away from the seminar venue:

For more, check out http://www.marriott.com/hotels/travel-guide/bwish-renaissance-baltimore-harborplace-hotel/ Link to Non-U.S. Government Site - Click for Disclaimer

Arts, Culture, and History

At the heart of the city is its art and culture. Tucked in the small corners of the city are eclectic points of interest such Mount Vernon, Fell's Point, and Federal Hill which are all exciting cultural experiences. Baltimore is also home to many museums, theatres, and performance venues. Consider a program at the Baltimore Symphony Orchestra Link to Non-U.S. Government Site - Click for Disclaimer , the Lyric Opera House Link to Non-U.S. Government Site - Click for Disclaimer , the Hippodrome Theatre Link to Non-U.S. Government Site - Click for Disclaimer , or Center Stage Theater Link to Non-U.S. Government Site - Click for Disclaimer . Can't make up your mind? Investigate many other cultural opportunities at http://baltimore.org/arts-and-culture Link to Non-U.S. Government Site - Click for Disclaimer .



The cornerstone of Baltimore's downtown shopping scene is Harborplace and The Gallery at Harborplace Link to Non-U.S. Government Site - Click for Disclaimer , at 200/201 E. Pratt Street, featuring a mix of 120 unique shops, restaurants, and diverse eateries, plus live seasonal entertainment. For something different, head 15 miles south to Hanover, Maryland towards the Arundel Mills Mall for premium outlet shopping. For a directory of shops, galleries, and restaurants, visit Arundel Mills here Link to Non-U.S. Government Site - Click for Disclaimer .



There are more than 200 restaurants in the Baltimore Inner Harbor alone, and plenty of tempting menus representing every type of cuisine imaginable from world famous Chesapeake Bay crabs to homemade Italian cuisine in Little Italy. You will love the variety, which ranges from food courts to fine dining to favorite local institutions. For an extensive list of downtown restaurants, go to http://baltimore.org/dining-and-nightlife/ Link to Non-U.S. Government Site - Click for Disclaimer .

All images are © 2014 Visit Baltimore