NIH Grants Policy Statement
Revised October 2017. This document applies to all NIH grants and cooperative agreements for budget periods beginning on or after October 1, 2017.
TABLE OF CONTENTS Previous Next

16.7 Administrative Requirements

For SNAP awards to foreign organizations issued after October 1, 2012 recipients are required to submit FFR expenditure data at the end of the competitive segment only. NIH staff now monitors financial aspects of these grants through subaccounts in PMS. For all non-SNAP awards to foreign organizations and awards to foreign organizations issued prior to October 1, 2012 recipients are required to submit FFR expenditure data annually.

16.7.1 Changes in Project and Budget

Foreign grants are subject to the NIH Standard Terms of award, see Administrative Requirements-NIH Standard Terms of Award in IIA. Inclusion in SNAP is at the discretion of the NIH awarding IC and will be specified in the NoA.

16.7.2 Change in Scope

A change in the performance site within a foreign country or the addition of a performance site in a country other than that specified in the approved application requires NIH awarding IC prior approval. The transfer of work by a domestic recipient to a foreign component also requires awarding IC prior approval.

16.7.3 Change of Recipient Organization

A change of recipient organization that involves the transfer of a grant to or between foreign organizations or international organizations requires approval of the NIH awarding IC and its National Advisory Council or Board. NIH awarding IC approval also is required for the transfer of a grant from a foreign organization to a domestic organization. Recipients adding or changing a foreign performance site within a funded grant award must obtain approval from the GMO before work can be performed at the added or changed foreign site.

16.7.4 Audit

Foreign recipients are subject to the same audit requirements as for-profit organizations (specified in 45 CFR 75.501(h) through 75.501(k) and in the Grants to For-Profit Organizations chapter).

16.7.5 Reporting and Record Retention

For awards issued with Federal award dates prior to October 1, 2012, whether or not they are under SNAP, foreign recipients submit annual FFRs. For SNAP awards issued with Federal award date after October 1, 2012, foreign recipients submit FFR expenditure data at the end of the competitive segment only. The requirement for quarterly cash reporting does not apply to foreign recipients. Awards issued with Federal award dates after October 1, 2012 are administered in PMS using subaccounts and payments will be specific to each grant at the time the recipient draws funds.

The FFR expenditure data must be submitted electronically through the eRA Commons and must be submitted in U.S. dollars and in English. For awards issued with Federal award date prior to October 1, 2012, the currency rate in effect at the time the FFR is prepared should be used in preparing the report. For awards issued with Federal award dates after October 1, 2012, the currency rate in effect at the time the funds are drawn down from PMS should be used in preparing the FFR. For the final FFR, NIH requires recipients to reimburse the U.S. government for funds not spent. Mail reimbursement checks in U.S. dollars to the OFM.

All foreign recipients, contractors, consortium participants, and/or subcontractors must comply with Bayh-Dole invention reporting requirements. Regarding intellectual property, foreign recipients have the same rights and obligations regarding invention ownership as U.S. recipients. (See http://www.iedison.gov.)

Record retention requirements are the same as those for domestic recipients.