NLM INTERNET ACCESS TO DIGITAL LIBRARIES GRANTS RELEASE DATE: February 14, 2002 RFA: RFA-LM-02-001 PARTICIPATING INSTITUTES AND CENTERS (ICs): National Library of Medicine LETTER OF INTENT RECEIPT DATE: April 26,2002 APPLICATION RECEIPT DATE: May 24, 2002 THIS RFA CONTAINS THE FOLLOWING INFORMATION o Purpose of this RFA o Research Objectives o Mechanism(s) of Support o Funds Available o Eligible Institutions o Individuals Eligible to Become Principal Investigators o Special Requirements o Where to Send Inquiries o Letter of Intent o Submitting an Application o Peer Review Process o Review Criteria o Receipt and Review Schedule o Award Criteria o Required Federal Citations PURPOSE OF THIS RFA The National Library of Medicine (NLM) offers grants to health-related institutions that wish to provide the professionals and clients of their organization with access to high-quality health information via the Internet. NLM recognizes that many health-related organizations, particularly smaller ones and those in rural and/or urban health- underserved areas, lack resources to take full advantage of the Internet"s ability to facilitate informed decision making by health professionals and consumers. The Internet Access to Digital Libraries (IADL)grant enables organizations to offer access to health-related information provided by NLM and others, of transferring files and images, and of interacting by e-mail and videoconferencing with colleagues throughout the world. RESEARCH OBJECTIVES The phrase "digital library" refers to a collection of information, data or knowledge, stored on a computer. Examples of digital libraries include collections of published articles and books, electronic health records, curriculum materials, multimedia documents and scientific knowledge bases. Access to a digital library may also involve access to professional library services and expertise, such as question answering, advanced searching, online training and document delivery. The purpose of the Internet Access to Digital Libraries grant is to help health-related organizations provide their health professionals, staff, researchers, librarians and clients with access to digital health information resources and information services of the highest quality. A request for connectivity to the Internet, or evidence that Internet connectivity is already available, is fundamental to successful grant applications in this program. Internet Access to Digital Libraries grants are not merely grants for hardware or software or telecommunications systems. They should bring high-quality health-related information to end-users. Applicants will be asked to describe how they will increase the usage of the proposed system and how they plan to support the system & services after grant funding ends. NLM strongly encourages applications to include as an essential feature online access to NLM databases and programs such as MEDLINE/PubMed, MEDLINEPlus, Entrez, TOXNET,, and PubMed Central. If document delivery is a feature of the proposal, applicants should incorporate such features such as DOCLINE , and Loansome Doc. Applications which address one or more of NLM"s objectives as articulated in the 2000-2005 Long Range Plan are particularly welcome. IADL grants can be used to support a variety of activities and services including but not limited to the following: o The purchase and installation of equipment and software for initial or expanded connectivity to the Internet, including computers, servers, firewalls and routers, o The cost of installation and leasing of communication circuits to connect to an Internet Service Provider and the cost of Internet Service Provider fees during the grant period, o The cost of open-access personal computers and software that enables access to Internet-accessible digital libraries. Proposals for wireless connectivity and end-user devices will be considered when necessary to complete the organization"s mission goals, o Certain auxiliary expenses In conjunction with a request for new or expanded Internet connectivity, applicants may request support for information resources and services during the period of the grant with the constraint that the total requested budget may not exceed the maximum amounts listed below for applications to this grant program. Such allowable auxiliary expenses may include, but are not limited to the following: o The cost of initial licenses for new published digital information, o The cost of an initial contract for Internet-based library services such as expert search services or document delivery, o Costs for website development and/or electronic mail capabilities to support remote access to digital libraries and information services, o The cost of training for staff and system users to use the new service or resource. Applicants may not use the IADL grant to support the costs of existing information infrastructure or library resources, or to expand the library"s collections. The purpose of the grants is to initiate new services or extend existing services to a larger audience. Proposals to install local CD-ROM systems or to build private networks that do not connect to the Internet will not be considered. The purchase of print materials will be considered only in special circumstances. MECHANISM OF SUPPORT This RFA uses the NIH G07 award mechanism. As an applicant you will be solely responsible for planning, directing, and executing the proposed project. This RFA is a one-time solicitation. However, NLM is planning to permit on-going applications to this program by publishing a Program Announcement after the Awards arising from this RFA have been completed. The anticipated award date is September 30, 2002. This RFA uses just-in-time concepts. It also uses the non-modular budgeting format. See and follow the instructions for non-modular research grant applications. FUNDS AVAILABLE The National Library of Medicine intends to commit approximately $1.5 million in FY 2002 to fund 20 to 25 new grants in response to this RFA. A single-site applicant may request up to $45,000. Multi-site organizations, consortia and health partnerships may request the base amount plus $8,000 for each additional participating site. For example, a hospital with 5 off-site clinics could request up to $85,000. A health education center with 7 remote training locations could request up to $101,000. A consortium of 10 community organizations could request up to $117,000. Applications for projects that connect more than 15 sites require prior approval by the program officer listed below. NLM expects that most projects will be for a one-year period. The applicant may choose up to two years as the project period but should understand that expanding the project period does not increase the total size of the award. These grants provide budget support for direct costs, including personnel, hardware and software, training, travel and other costs related to the implementation of the proposed projects. Facilities and administrative costs, sometimes called overhead or indirect costs, are not provided. For those institutions lacking appropriate staff to design and implement a competitive application or that need technical advice, appropriate consultation may be budgeted. Although the financial plans of the National Library of Medicine provide support for this program, awards pursuant to this RFA are contingent upon the availability of funds and the receipt of a sufficient number of meritorious applications. ELIGIBLE INSTITUTIONS U.S. public and private, non-profit health-related organizations are eligible to apply. "Health-related" includes medicine, dentistry, nursing, pharmacy, veterinary medicine and other activities related to the promotion of health and the prevention and treatment of disease. Academic centers, hospitals, clinics, schools and community health centers, libraries, public health facilities, and units of state, local or federal government, among others, are examples of organizations that are eligible to apply. NLM is particularly interested in applications from institutions that serve rural, inner city or other under-served areas. Small health organizations and academic centers in the 23 eligible IDeA states and Puerto Rico, historically black universities and colleges, faith-based and community-based organizations are welcome. Groups (or cooperatives) of health-related institutions are also eligible to apply. A single, lead institution must apply on behalf of the group. INDIVIDUALS ELIGIBLE TO BECOME PRINCIPAL INVESTIGATORS Any individual with the skills, knowledge, and resources necessary to carry out the proposed project is invited to work with an appropriate institution to develop an application for support. Individuals from underrepresented racial and ethnic groups, women and individuals with disabilities are always encouraged to apply for NIH programs. WHERE TO SEND INQUIRIES We encourage inquiries concerning this RFA and welcome the opportunity to answer questions from potential applicants. o Direct your questions about scientific/research issues to: Valerie Florance, Ph.D. Extramural Programs National Library of Medicine Rockledge 1, Suite 301 6705 Rockledge Drive MSC 7968 Bethesda, MD 20892 Telephone: (301) 496-4223 FAX: (301) 402-2952 Email: o Direct your questions about financial or grants management matters to: Laurence Dash Extramural Programs National Library of Medicine Rockledge 1, Suite 301 6705 Rockledge Drive MSC 7968 Bethesda, MD 20892 Telephone: (301) 496-4221 FAX: (301) 402-0421 Email: LETTER OF INTENT Prospective applicants are asked to submit a letter of intent that includes the following information: o Descriptive title of the proposed research o Name, address, and telephone number of the Principal Investigator o Names of other key personnel o Participating institutions o Number and title of this RFA Although a letter of intent is not required, is not binding, and does not enter into the review of a subsequent application, the information that it contains allows IC staff to estimate the potential review workload and plan the review. The letter of intent is to be sent by the date listed at the beginning of this document. The letter of intent should be sent to: Merlyn Rodrigues, M.D., Ph.D. Office of Scientific Review Division of Extramural Programs National Library of Medicine Rockledge One Building, Suite 301 6705 Rockledge Drive Bethesda, MD 20892 SUBMITTING AN APPLICATION Applications must be prepared using the PHS 398 research grant application instructions and forms (rev. 5/2001). Not all sections of this form are needed when responding to this RFA (see Supplemental Instructions). The grant application form and detailed instructions for completing it are available at Applicants who use the "fillable" PDF form can print, but not save, their completed proposals. Those who wish to save a copy should download the RTF files and open them with a preferred word processing program. For further assistance with obtaining form PHS 398 contact GrantsInfo, Telephone (301) 710-0267, Email: SUPPLEMENTAL INSTRUCTIONS: The PHS 398 application form is commonly used for research grants, and the wording in some sections reflects that use. Applicants for IADL grants should not feel daunted by this. IADL grants are not research projects, and applications will be evaluated in the spirit of the program. The PHS 398 application contains a number of sections that are not used when responding to this RFA. The following section lists the parts of application form PHS 398 that are required in the Internet Access to Digital Libraries grant application. Use the following pages of PHS 398 for the IADL proposal: O Form Page 1 (Face Page) O Form Page 2 (Description, Sites, Key Personnel) O Form Page 5 (Budget for Entire Proposed Project Period) O Form Page 6 (Biographical Sketch Page (see below for optional format) O Continuation Format Page (see below for optional format) O Checklist Form Page O Personal Data Form Page Be sure to obtain the instructions for completing PHS 398 from the PHS 398 application web site (see above). These comprehensive instructions provide examples and definitions of terms. Form Page 1. Face Page refer to section 1 of the detailed instructions for completing form PHS 398, with the following changes O Item 2. Response to Specific Program Announcement Check the "YES" box. In Number, enter N/A Title: NLM Internet Access to Digital Libraries O Item 3. Principal Investigator: Enter the name of the project director for the proposed activity. O Item 4. Human Subjects Research: Check the "NO" box O Item 5: Vertebrate Animals: Check the "NO" box O Item 6. Dates of Entire Proposed Project Period: Access to Internet Digital Libraries grants can last one or two years. O Items 7a and 7b, and 8a and 8b. Costs For IADL grants, enter the year 1 total amount in 7a and 7b. For a 1- year grant, enter the same number in 8a and 8b. For a 2-year grant, put the 2-year total in 8a and 8b. Form Page 2. Description, Sites, Key Personnel refer to section 2 of the detailed instructions for completing form PHS 398, with the following changes O Description: State the project"s goals and specific aims. Describe the applicant organization and how this project helps the organization achieve its health-related goals. If the application is funded, this description will become public information. O Performance sites: List each location at which grant-funded activity will take place. O Key Personnel: Include the names of all persons who have defined roles on the project, including contacts at off-site locations if appropriate. Form Page 5 Budget for Entire Proposed Project Period refer to section 5 of the detailed instructions for completing form PHS 398, with the following changes The entire budget for the project, whether for one or two years, is entered in the budget page. Enter a total for each category with the following exceptions: O Salaries. If no dollar amount is requested, enter "contributed" or 0 O Patient Care Costs. Enter "N/A" or 0 O Consortium/Contractual Costs. Enter "N/A" or 0. Sub-contracts are not used, the award is made to a single organization O Add up the direct costs and enter the total in the box indicated in column 5. This is the amount that should be entered in 8a and 8b. O Justification: Begin at the bottom of Form Page 5, add additional pages as needed, using the continuation page or a page with the same format O Key personnel. Give the % FTE each will give to the project in each year and briefly outline their role. O Consultant Costs: Include the hourly rate and responsibilities. If the consultant is already selected, attach a letter of agreement from them that mentions the fee and responsibilities. O Equipment: name the kinds of equipment, brand names, item costs if known. O Supplies: if requested, name kinds and costs. O Travel: if requested, indicate number of trips, costs and rationale. O Alterations & Renovations: if requested, attach a cost estimate if possible. O Other Expenses: provide a list, with unit costs. Software, ISP fees, telecommunication costs, subscription costs and the like should be included here. Form Page 6 Biographical Sketch - refer to section 6 of the detailed instructions for completing form PHS 398, with the following changes O Applicants may use Form Page 6 or substitute a standard CV or Resume. Include biographical information for each person listed as Key personnel on Form Page 2. O In the biographical sketch, include relevant courses taken and skills of project personnel, such as Internet training, library skills, TCP/IP skills, networking expertise, etc. Project Plan use the Form Continuation Page or create a document which conforms to the same format, described on page 3 of the detailed instructions for completing form PHS 398. The Project plan should describe the aims of the project, what will be done, the people who will carry out the work, the people who will be affected, and how the project will be managed. Use as many copies of the Continuation Page as needed, up to 25 pages. (Use the space needed to describe your project, do not consider it necessary to fill 25 pages if fewer are sufficient. Observe font restrictions for PHS 398). Cover the following points in the project plan: a. Objectives Clearly state the project"s aims. Why does the applicant want to do this and what benefit is it expected to bring to the organizations and communities involved? b. Background Describe the applicant organization(s) and performance sites. Who are the primary clients served by the applicant(s)? What are the basic demographic characteristics of the community to be served? What kinds of information resources and services, computing and communication technologies are already in place? Describe the status of the applicant organization"s existing information resources or networks, and the current and future users. Include a network diagram or map if appropriate. Report accomplishments to date in preparing for the project, such as identifying user needs or bringing a planning committee together for the project. c. Work Plan Describe the steps to be taken in accomplishing the project aims, addressing each aim listed in (a). Provide a timeline that shows the duration and sequence of the steps. d. Training and Evaluation Describe how the people who receive new or improved access to the Internet will be trained to find health-related information. What kind of training will be provided, when and where will it be offered, and how will its effectiveness be measured? If funds are requested for project staff to receive technical training, describe the nature of the training and provide a justification. e. Personnel Describe the roles of the key personnel - who is responsible for doing the work and for making certain that work is completed correctly and on time? If consultants are to be used, describe their roles and qualifications. f. Project Management Describe the techniques and kinds of information that will be used to monitor progress and judge the success of the project. What kinds of information will be gathered to assess the impact that access to the Internet has on the organization"s ability to meet its goals? g. Future Support How will financial and technical support be provided after the grant ends? Will arrangements be made to provide users with additional training and/or library resources and services? h. Literature Cited As appropriate, include some references to publications that support your project goals. Checklist Form Page follow the instructions below Type of application: Check the "new application" or "Revision" box. If a revision, enter the grant number where indicated. Leave the rest of this section blank. 1. Program Income: Leave this section blank 2. Assurances: Read this section and refer to the instructions as needed for explanations of the certifications 3. Facilities and Administrative Costs: Check the box that says "No Facilities and Administrative Costs Requested". Leave the rest of this section blank 4. Smoke-Free Workplace: Respond as appropriate Personal Data Form Page As the detailed instructions for completing PHS 398 indicate, this form is self-explanatory. Appendix These materials are not part of the 25-page project plan Applicants may attach selected materials relevant to the proposal, including cost estimates, letters of support, memoranda of understanding, and the like. If a paid consultant is to be used, attach a letter describing the consultant"s role on the project. Appendices should not contain such information as timelines and milestones, that information belongs in the project plan. Final Checklist: A completed application must include these parts. Incomplete applications will be withdrawn and returned to the applicant. Please be certain that all areas are filled in on each form, as described above. O Face Page (Form Page 1) O Description, Sites, Key Personnel (Form Page 2) O Detailed Budget for Initial Budget Period (Form Page 4) O Biographical Sketch or Resume for each of the Key Personnel O Project Plan (up to 25 pages) O Checklist Form Page O Personal Data Form Page O Appendix (Optional) Applications not received as a single package on the receipt date or not conforming to the instructions, including page limitations and font size, contained in PHS 398 will be judged non-responsive and will be returned to the applicant. USING THE RFA LABEL: The RFA label available in the PHS 398 (rev. 5/2001) application form must be affixed to the bottom of the face page of the application. Type the RFA number on the label. Failure to use this label could result in delayed processing of the application such that it may not reach the review committee in time for review. In addition, the RFA title and number must be typed on line 2 of the face page of the application form and the YES box must be marked. The RFA label is also available at: SENDING AN APPLICATION TO THE NIH: Submit a signed, typewritten original of the application, including the Checklist, and three signed, photocopies, in one package to: Center For Scientific Review National Institutes Of Health 6701 Rockledge Drive, Room 1040, MSC 7710 Bethesda, MD 20892-7710 Bethesda, MD 20817 (for express/courier service) At the time of submission, two additional copies of the application must be sent to: Merlyn Rodrigues, M.D., Ph.D. Office of Scientific Review Division of Extramural Programs National Library of Medicine Rockledge One Building, Suite 301 6705 Rockledge Drive Bethesda, MD 20892 APPLICATION PROCESSING: Applications must be received by the application receipt date listed in the heading of this RFA. If an application is received after that date, it will be returned to the applicant without review. The Center for Scientific Review (CSR) will not accept any application in response to this RFA that is essentially the same as one currently pending initial review, unless the applicant withdraws the pending application. The CSR will not accept any application that is essentially the same as one already reviewed. This does not preclude the submission of substantial revisions of applications already reviewed, but such applications must include an Introduction addressing the previous critique. PEER REVIEW PROCESS Upon receipt, applications will be reviewed for completeness by the CSR and responsiveness by the National Library of Medicine. Incomplete applications will be returned to the applicant without further consideration. And, if the application is not responsive to the RFA, CSR staff may contact the applicant to determine whether to return the application to the applicant or submit it for review in competition with unsolicited applications at the next appropriate NIH review cycle. Applications that are complete and responsive to the RFA will be evaluated for merit by an appropriate peer review group convened by the National Library of Medicine in accordance with the review criteria stated below. As part of the initial merit review, all applications will: o Receive a written critique o Undergo a process in which only those applications deemed to have the highest scientific merit, generally the top half of the applications under review, will be discussed and assigned a priority score o Receive a second level review by the Board of Regents of the National Library of Medicine. REVIEW CRITERIA The goals of NIH-supported research are to advance our understanding of biological systems, improve the control of disease, and enhance health. In the written comments, reviewers will be asked to discuss the following aspects of your application in order to judge the likelihood that the proposed research will have a substantial impact on the pursuit of these goals: o Significance o Approach o Innovation o Investigator o Environment The scientific review group will address and consider each of these criteria in assigning your application"s overall score, weighting them as appropriate for each application. Your application does not need to be strong in all categories to be judged likely to have major scientific impact and thus deserve a high priority score. For example, you may propose to carry out important work that by its nature is not innovative but is essential to move a field forward. (1) SIGNIFICANCE: Does your study address an important problem? If the aims of your application are achieved, how do they advance scientific knowledge? What will be the effect of these studies on the concepts or methods that drive this field? (2) APPROACH: Are the conceptual framework, design, methods, and analyses adequately developed, well integrated, and appropriate to the aims of the project? Do you acknowledge potential problem areas and consider alternative tactics? (3) INNOVATION: Does your project employ novel concepts, approaches or methods? Are the aims original and innovative? Does your project challenge existing paradigms or develop new methodologies or technologies? (4) INVESTIGATOR: Are you appropriately trained and well suited to carry out this work? Is the work proposed appropriate to your experience level as the principal investigator and to that of other researchers (if any)? (5) ENVIRONMENT: Does the scientific environment in which your work will be done contribute to the probability of success? Do the proposed experiments take advantage of unique features of the scientific environment or employ useful collaborative arrangements? Is there evidence of institutional support? ADDITIONAL REVIEW CRITERIA: In addition to the above criteria, your application will also be reviewed with respect to the following: o BUDGET: The reasonableness of the proposed budget and the requested period of support in relation to the proposed research. o OTHER REVIEW CRITERIA Because NLM Internet Access to Digital Libraries grants are not research grants, innovation and scientific importance are not key review criteria. Merit of the application will be judged by equivalent standards as described below. The project plan for an Internet Access to Digital Libraries grant should address each of the following elements. These elements will be used in the merit review of all accepted applications. o Need for the project (as evidenced in expressed information needs of users or participating organizations) o Specific aims and timeline for achieving them o Plans for training new users to use the newly developed digital library resources or services effectively o Plans for protecting the confidentiality of personal health information, if clinical information is a part of the project o Plans for evaluating the use and effects of improved access to digital library resources o Qualifications and experience of key personnel and consultants o Resources and environment at the host organization(s) that contribute to the success of the project o Appropriateness of grant budget o Plans for financial support of system and services after grant funding ends o Relationship to NLM"s stated objectives for the program. Applicants are strongly encouraged to involve librarians in their plans for providing training and services. Assistance in developing a proposal or training plan for an Internet Access to Digital Libraries grant is available from the regional headquarters staff of the National Network of Libraries of Medicine (NN/LM). Contact information for NN/LM libraries is available at 1-800-338-7657 or at RECEIPT AND REVIEW SCHEDULE Letter of Intent Receipt Date: April 26, 2002 Application Receipt Date: May 24, 2002 Peer Review Date: July, 2002 Council Review: September, 2002 Earliest Anticipated Start Date: October 1, 2002 AWARD CRITERIA Award criteria that will be used to make award decisions include: o Scientific merit (as determined by peer review) o Availability of funds o Programmatic priorities. REQUIRED FEDERAL CITATIONS REQUIRED EDUCATION ON THE PROTECTION OF HUMAN SUBJECT PARTICIPANTS: NIH policy requires education on the protection of human subject participants for all investigators submitting NIH proposals for research involving human subjects. You will find this policy announcement in the NIH Guide for Grants and Contracts Announcement, dated June 5, 2000, at PUBLIC ACCESS TO RESEARCH DATA THROUGH THE FREEDOM OF INFORMATION ACT: The Office of Management and Budget (OMB) Circular A-110 has been revised to provide public access to research data through the Freedom of Information Act (FOIA) under some circumstances. Data that are (1) first produced in a project that is supported in whole or in part with Federal funds and (2) cited publicly and officially by a Federal agency in support of an action that has the force and effect of law (i.e., a regulation) may be accessed through FOIA. It is important for applicants to understand the basic scope of this amendment. NIH has provided guidance at Applicants may wish to place data collected under this PA in a public archive, which can provide protections for the data and manage the distribution for an indefinite period of time. If so, the application should include a description of the archiving plan in the study design and include information about this in the budget justification section of the application. In addition, applicants should think about how to structure informed consent statements and other human subjects procedures given the potential for wider use of data collected under this award. URLs IN NIH GRANT APPLICATIONS OR APPENDICES: All applications and proposals for NIH funding must be self-contained within specified page limitations. Unless otherwise specified in an NIH solicitation, Internet addresses (URLs) should not be used to provide information necessary to the review because reviewers are under no obligation to view the Internet sites. Furthermore, we caution reviewers that their anonymity may be compromised when they directly access an Internet site. HEALTHY PEOPLE 2010: The Public Health Service (PHS) is committed to achieving the health promotion and disease prevention objectives of "Healthy People 2010," a PHS-led national activity for setting priority areas. This RFA is related to one or more of the priority areas. Potential applicants may obtain a copy of "Healthy People 2010" at AUTHORITY AND REGULATIONS: The Medical Library Assistance Act of 1965 and its subsequent extensions authorize grants to improve health information resources and services. The NLM"s Resource Grant Program is described in the "Catalog of Federal Domestic Assistance" under Medical Library Assistance, Chapter 93.879. Grants will be awarded under the authority of the Public Health Service Act, Section 474 (42 USC 286b-5) and administered under PHS grant policies and Federal Regulations, most specifically at 42 CFR Part 59a and 45 CFR Part 74. This program is not subject to the inter-governmental review requirements of Executive Order 12372 or Health Systems Agency review. The PHS strongly encourages all grant recipients to provide a smoke- free workplace and discourage the use of all tobacco products. In addition, Public Law 103-227, the Pro-Children Act of 1994, prohibits smoking in certain facilities (or in some cases, any portion of a facility) in which regular or routine education, library, day care, health care, or early childhood development services are provided to children. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people.

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