ANNUAL FINANCIAL STATUS REPORTS (SF269) REQUIRED FOR FOREIGN AND FEDERAL GRANTEES

Release Date:  April 6, 1999

P.T.

National Institutes of Health

Introduction

The National Institutes of Health (NIH) is restating its policy on the
requirement of submitting annual Financial Status Reports (SF 269) and clarifying
the SNAP procedures for Foreign and Federal recipients of NIH grants.  This is
not a new policy or a revision to an existing policy, rather it is a re-
announcement of the current regulation and policy pertaining to the annual
submission of the Financial Status Report.

Background

In an attempt to further streamline the non-competing process, NIH in July 1996,
implemented Phase III of SNAP by modifying the financial reporting requirements
(NIH Guide, Vol. 25, No. 22, July 5, 1996).  Effective for grants with a July 1,
1995 start date, a Financial Status Report will only be required at the end of
the competitive segment rather than annually.  NIH staff will use the Federal
Cash Transaction Report (FCTR) to continue to monitor the use and pattern of cash
expenditures of federal funds.

Policy/Implementation

If a Foreign or Federal grant is included under SNAP and Expanded Authorities,
the Financial Status Report must still be submitted on an annual basis.  Awards
to Foreign and Federal Institutions are paid on a pre-determined quarterly
advance basis, not through the NIH Payment Management System.  Therefore, the
ability to use the FCTR to monitor the use and pattern of cash expenditures of
federal funds is not available to a NIH awarding unit.

In accordance with the NIH Grants Policy Statement (NIH Publication 99-8, October
1998), foreign and federal grantees must submit an annual Financial Status Report
in English, in terms of U.S. dollars and use the current rate in existence at the
time the Financial Status Report is prepared.  Record retention and audit
requirements are the same as those for domestic grantees.

INQUIRIES

Questions regarding this policy may be directed to the Grants Management
Specialist identified on the Notice of Grant Award.

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