NIH GUIDE, Volume 23, Number 42, December 2, 1994

P.T. 34


  Grants Administration/Policy+ 

National Institutes of Health

Under expanded authorities (PHS Grants Policy Statement, Revised

April 1, 1994, Page 8-6) and Federal Demonstration Project terms and

conditions, a grantee may extend the final budget period of a

research project one time for a period of up to one year beyond the

original expiration date shown on the Notice of Grant Award (NGA).

Effective October 1, 1994, the National Institutes of Health (NIH)

has revised its internal procedures to expedite the administrative

processing of no-cost extensions approved by grantees subject to

these terms and conditions.  This procedural change is intended to

reduce NIH processing costs, as well as address concerns raised by

grantees about the timeliness of issuing no-cost extensions and the

potential for delays to result in Financial Status Reports

inappropriately appearing on reports of those past due.

Under the new procedure, grantees will continue to submit an

appropriately signed no-cost extension notification to the NIH

awarding Institute or Center (IC) grants management office.  This

notification will serve as the authorizing document from which the

NIH awarding IC will administratively process the extension to

reflect the change in internal NIH systems and the Payment Management

System.  Under this expedited process, grantees will no longer

receive a revised NGA.  However, an acknowledgement that the no-cost

extension has been processed will be sent by the awarding IC to the

grantee organization's administrative official (individual identified

in item number 6 on the PHS 2590 application face page, or item

number 15 on the PHS 398 application face page).  Grantees are

reminded that the NIH awarding IC grants management office must be

notified of the extension 10 days prior to the expiration date of the

project period.

No-cost extensions requiring NIH awarding IC prior approval, e.g.,

grants and cooperative agreements not subject to expanded authorities

or Federal Demonstration Project terms and conditions, will continue

to be processed through revised NGAs.


Questions concerning the revised procedures for no-cost extensions

should be addressed to NIH IC grants management staff identified on

the NGA.


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