Notice Number: NOT-OD-10-104

Related Notice: Enhancing Peer Review Advance Notice: New NIH Policy on Post-Submission Application Materials (NOT-OD-10-091)

Update: The following update relating to this announcement has been issued:

• December 14, 2011 - See Notice NOT-OD-12-022. Ruth L. Kirschstein National Research Service Awards (NRSA) and Other Fellowship Applications: New Policy on Post-Submission Information on Sponsor’s Research Funding.
• July 23, 2010 - See Notice NOT-OD-10-115 Enhancing Peer Review: New NIH Policy on Post-Submission Application Materials.

Key Dates
Release Date: June 11, 2010 (Rescinded February 2, 2017)

Effective Date: Applications submitted to the NIH for the September 25, 2010 due date and thereafter

Issued by
National Institutes of Health (NIH), (http://www.nih.gov)

Purpose

On May 21, 2010, NIH issued an Advance Notice (NOT-OD-10-091) of the new NIH policy on post-submission application materials that will take effect for applications submitted for due dates on or after September 25, 2010. That Advance Notice indicated that exceptions and guidance concerning post-submission materials for training grant applications would be issued soon.

This Advance Notice is intended to provide applicants sufficient time to prepare for this transition, and provides details on the types of post-submission materials that will be allowed when the new policy is issued for NIH applications that follow the Supplemental Instructions to the SF424 (R&R) for Preparing Institutional Ruth L. Kirschstein National Research Service Award (Kirschstein-NRSA) Application (Part I.8 of the SF424 (R&R) Application Guide). This new policy will become effective for training and related applications submitted for the September 25, 2010 receipt date and thereafter. Note that this policy does not modify the existing Just-In-Time requirements or any other requests for additional information after the initial peer review.

Note: Post-submission of application materials is not required. Adding materials to reviewer workload may be counterproductive, so applicants should consider carefully the need to send post-submission materials.

Policy

For the activity codes listed below, up to 3 pages of post-submission materials will be allowed to present new information or data about the applicants that was not available at the time of application submission:

• T32 (Kirschstein-NRSA Institutional Awards)
• T34 (MARC Undergraduate Student Training Institutional Training Grants)
• T35 (Kirschstein-NRSA Short-Term Research Training Awards)
• T90 (Kirschstein-NRSA Interdisciplinary Research Training Awards)
• TU2 (Kirschstein-NRSA Institutional Awards with Involvement of NIH Intramural Faculty)
• T15 (Continuing Education Training Grants)
• D43 (International Training Grants in Epidemiology)
• K12 (Institutional Mentored Career Development Awards)
• KM1 (Institutional Career Enhancement Awards)
• U2R (Institutional Training Cooperative Agreements)
• U54 (Specialized Center Cooperative Agreements) with Kirschstein-NRSA training or institutional career development activities (e.g., CTSAs with TL1 and KL2 components)

Acceptable post-submission materials for training and related applications

• Updated information and data on the applicant pool, admissions, enrollment, appointments and/or achievements
• Updated faculty research support
• Exceptions to this policy, and acceptable post-submission materials for other training-related activity codes (e.g., R25) will be detailed in Funding Opportunity Announcements in the NIH Guide for Grants and Contracts.

The deadline for receipt of post-submission materials will be one month (30 calendar days) prior to the peer review meeting. Post-submission materials will not be accepted if fewer than thirty calendar days remain before the peer review meeting.

Authorized Organizational Representative (AOR) concurrence

The requirement for concurrence from the Authorized Organizational Representative (AOR) of the applicant organization will continue under the new policy. Although the content of post-submission materials may originate from the PD/PI, Contact PD/PI for multiple PD/PI applications, or organizational officials, the AOR must send the materials directly to the SRO, or must send his/her concurrence to the PD/PI who will forward the materials and concurrence to the SRO. A communication from the P D/PI only or with a cc to the AOR will not be accepted.

Instructions for submitting these materials will be issued with the policy.

Inquiries

For general inquiries concerning this policy, contact [email protected].