NIH GUIDE, Volume 24, Number 15, April 28, 1995 (see Update NOT-OD-03-066)

P.T. 34


  Grants Administration/Policy+ 

National Institutes of Health

Effective date:  March 31, 1995


The National Institutes of Health (NIH) recognizes the value of

supporting scientific meetings relevant to its health and scientific

mission.  In addition, NIH affirms that the value of scientific

meetings is enhanced by including participants from all segments of

the scientific population and, when appropriate, members of the lay

community, in both the planning and conduct of such meetings.

Further, the NIH Revitalization Act (P.L. 103-43, Section 206), which

adds section 402(b) to the Public Health Service Act, requires NIH to

"in conducting and supporting programs for research, research

training, recruitment, and other activities, provide for an increase

in the number of women and individuals from disadvantaged backgrounds

(including racial and ethnic minorities) in the fields of biomedical

and behavioral research."  In addition, Section 504 of the

Rehabilitation Act and the Americans with Disabilities Act require

reasonable accommodations to be provided to individuals with



It is the NIH policy that organizers of scientific meetings should

make a concerted effort to achieve appropriate representation of

women, racial/ethnic minorities and persons with disabilities, and

other individuals who have been traditionally underrepresented in

science, in all NIH sponsored and/or supported scientific meetings.

In addition, organizers who name NIH as a sponsor or use NIH

facilities must make a concerted effort to achieve appropriate

representation in compliance with this policy. "Appropriate" means

representation based on the availability of scientists from these

groups known to be working in a particular field of biomedical or

behavioral research.  The plans to seek appropriate representation

should be specified during selection of organizing committees,

speakers, and other invited participants, such as session chairs and

panel discussants.  In addition, efforts should be made to encourage

attendance by women, minorities and persons with disabilities at all

NIH sponsored and/or supported scientific meetings as a means of

increasing their participation in the particular scientific field.

The plans to seek appropriate representation will be included as an

evaluation criterion during review of the requests for funding for

these meetings.

This policy shall apply to all domestic or international scientific

meetings sponsored by and/or receiving support from the NIH.

"Scientific meetings" include all meetings, conferences, workshops,

symposia, seminar series, and lectures that involve

organizing/planning committees, expenditure of funds, invited

participants, or are nationally or internationally advertised. Such

meetings may be initiated by the NIH's institute, center or division

(ICD) extramural and intramural programs or by contracts, or may be

investigator-initiated requests for grants or cooperative agreements.

Reasonable efforts should be made, as well, to fulfill the goal of

this policy for single seminars sponsored by NIH laboratories or

extramural programs.

All NIH sponsored and/or supported conferences must be held at

accessible sites, as outlined by section 504 of the Rehabilitation

Act of 1973 and, as applicable, the Americans with Disabilities Act

of 1990.  Conference registration materials should provide a question

that will allow participants with disabilities to voluntarily

identify any special needs, so that conference organizers can make

plans to accommodate these needs.

When making awards for grants, cooperative agreements, or contracts

for scientific meetings, NIH will work with applicants as necessary

to assist them to comply with this policy.  NIH's extramural and

intramural staff who initiate scientific meetings must comply with

this policy.  It is the responsibility of the ICD Directors to

implement this policy. The NIH Director will assure that all

extramural and intramural programs comply with this policy.

NOTE:  NIH adopts the Office of Management and Budget definitions

provided in Directive Number 15 for racial and ethnic categories for

the purposes of this policy: American Indian or Alaskan Native; Asian

or Pacific Islander; Black (not of Hispanic origin); Hispanic; and

White(not of Hispanic origin).  Whites are defined as the majority

group; the remaining categories comprise the racial/ethnic

minorities. The classification of an individual is by self-

identification. A person with a disability means any person who (a)

has a physical or mental impairment which substantially limits one or

more of such person's major life activities; (b) has a record of such

an impairment; or (c) is regarded as having such an impairment, as

described under section 504 of the Rehabilitation Act of 1973 and the

Americans with Disabilities Act of 1990. Scientific societies and

organizations may facilitate this process by making relevant

information voluntarily provided by their membership available to

members planning such scientific meetings.


For additional information about these guidelines contact the

following staff person in the appropriate awarding component:

Dr. Miriam Kelty

Office of Extramural Affairs

National Institute on Aging

Gateway Building, Room 2C218F

Bethesda, MD  20892

Telephone:  (301) 496-9322


Dr. Kenneth Warren

Office of Scientific Affairs

National Institute on Alcohol Abuse and Alcoholism

Willco Building, Room 409

Rockville, MD  20892

Telephone:  (301) 443-4375


Dr. John McGowan

Division of Extramural Activities

National Institute of Allergy and Infectious Diseases

Solar Building, Room 4C07

Bethesda, MD  20892

Telephone:  (301) 496-7291


Dr. Stephen Gordon

Extramural Programs

National Institute of Arthritis and Musculoskeletal and Skin Diseases

Natcher Building, Room 45/5AS25U

Bethesda, MD  20892

Telephone:  (301) 594-4977


Dr. Yvonne Maddox

Deputy Director

National Institute of Child Health and Human Development

Building 31, Room 2A03

Bethesda, MD  20892

Telephone:  (301) 496-1848


Dr. Earleen Elkins

Division of Extramural Activities

National Institute on Deafness and Other Communication Disorders

6120 Executive Boulevard, EPS-400C

Rockville, MD  20892

Telephone:  (301) 496-8693


Dr. Lois K. Cohen

Extramural Program

National Institute of Dental Research

Natcher Building 45, Room 4AN18E

Bethesda, MD  20892

Telephone:  (301) 594-7710

Dr. Walter Stolz

Division of Extramural Activities

National Institute of Diabetes and Digestive and Kidney Diseases

Natcher Building 45, Room 6AS25C

Bethesda, MD  20892

Telephone:  (301) 594-8834


Ms. Eleanor Friedenberg

Office of Extramural Program Review

National Institute on Drug Abuse

Parklawn Building, Room 10-42

5600 Fishers Lane

Rockville, MD  20857

Telephone:  (301) 443-2755


Dr. Anne Sassaman

Division of Extramural Research and Training

National Institute of Environmental Health Sciences

Building 3, Room 301A

P.O. Box 12233

Research Triangle Park, NC  27709

Telephone:  (919) 541-7723


Dr. Sue Shafer

Division of Extramural Activities

National Institute of General Medical Sciences

Natcher Building 45, 2AN32D

Bethesda, MD  20892

Telephone:  (301) 594-4499


Dr. Hugh Stamper

Division of Extramural Activities

National Institute of Mental Health

Parklawn Building, Room 9-105

5600 Fishers Lane

Rockville, MD  20857

Telephone:  (301) 443-3367


Dr. Constance Atwell

Division of Extramural Activities

National Institute of Neurological Disorders and Stroke

Federal Building, Room 1016

Bethesda, MD  20892

Telephone:  (301) 496-9248


Dr. Teresa Radebaugh

Extramural Programs

National Institute of Nursing Research

Natcher Building 45, Room 3AN32D

Bethesda, MD  20892

Telephone:  (301) 594-5968


Dr. Marvin Kalt

Division of Extramural Activities

National Cancer Institute

Executive Plaza North, Room 600C

Bethesda, MD  20892

Telephone:  (301) 496-5147


Dr. Ralph Helmsen

Research Training and Resources Officer

National Eye Institute

Executive Plaza South, Room 350

Bethesda, MD  20892

Telephone:  (301) 496-5301


Dr. Ronald Geller

Division of Extramural Affairs

National Heart, Lung, and Blood Institute

Rockledge 2, Room 7100

Bethesda, MD  20892

Telephone:  (301) 435-0260


Dr. Milton Corn

Division of Extramural Programs

National Library of Medicine

Building 38A, Room 5N503

Bethesda, MD  20892

Telephone:  (301) 496-4621


Dr. Louise Ramm

Deputy Director for Extramural Research Resources

National Center for Research Resources

One Rockledge Centre, Room 5158, MSC 7965

Bethesda, MD  20892

Telephone:  (301) 435-0879


Dr. Mark Guyer

Assistant Director for Program Coordination

National Center for Human Genome Research

Building 38A, Room 605

Bethesda, MD  20892

Telephone:  (301) 496-0844


Dr. Kenneth Bridbord

Chief, International Studies Branch

Fogarty International Center

Building 31, Room B2C39

Bethesda, MD  20892

Telephone:  (301) 496-2516


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