December 21, 2023
- November 30, 2017 - NIH Enforcement of Closeout Policies. See NOT-OD-18-107
NATIONAL INSTITUTES OF HEALTH (NIH)
This notice serves as a reminder for existing closeout reporting requirements and an update to reminder closeout email notifications to promote compliance in the area of timely closeout for our recipient community.
As a long-standing policy, NIH recipients must submit a Final Federal Financial Report (FFR), Final Research Performance Progress Report (F-RPPR), and Final Invention Statement and Certification (FIS) within 120 calendar days of the end of the period of performance (project period), as required in section 8.6 of the NIH Grants Policy Statement. The reports become overdue the day after the 120-calendar day period ends. It is the recipient's responsibility to accurately reconcile their FFRs that are submitted to the Payment Management System (PMS) and to ensure that all required closeout documents are submitted in a timely manner.
NIH currently sends reminder emails to recipients 10, 120, and 150 days after the project period end date. To increase outreach efforts to recipients prior to final reports becoming delinquent, starting in January 2024 NIH will begin to send an additional reminder closeout email notification 90 days after the project period end date. As with the 120- and 150-days reminders, recipients will only receive this notification if there is at least one required closeout report that has not been submitted as of the date of the notification.
Division of Grants Policy
Office of Policy for Extramural Research Administration
Office of Extramural Research
GrantsPolicy@od.nih.gov
and Human Services (HHS)
