NIH Application Instruction Updates – Data Management and Sharing (DMS) Costs
Notice Number:

Key Dates

Release Date:

July 31, 2023

Related Announcements

  • August 5, 2022 - Implementation Details for the NIH Data Management and Sharing Policy. See Notice NOT-OD-22-189.

Issued by



This notice updates the NIH application instructions for submitting requests for Data Management and Sharing costs in a single line item. As outlined in the Final NIH Policy on Data Management and Sharing (DMS), costs associated with data management and data sharing may be allowable under the budget for the proposed project. Currently, the NIH How to Apply - Application Guide states that costs to support activities described in the DMS plan, including personnel costs, must be noted on the R&R Budget Form as a single line item titled “Data Management and Sharing Costs.” The line item must be used only for DMS costs and cannot be combined with any “Other” costs. If no costs will be incurred, the applicant must enter “0” in the funds requested column. These previous instructions will be rescinded effective October for due dates on or after October 5, 2023.

Effective for applications submitted for due dates on or after October 5, 2023, NIH will no longer require the use of the single DMS cost line item. NIH recognizes that DMS costs may be requested in many cost categories. Therefore, in line with our standard budget instructions, DMS costs must be requested in the appropriate cost category, e.g., personnel, equipment, supplies, and other expenses, following the instructions for the R&R Budget Form or PHS 398 Modular Budget Form, as applicable. While the single cost line item is no longer required, NIH will require applicants to specify estimated DMS cost details within the “Budget Justification” attachment of the R&R Budget Form or “Additional Narrative Justification” attachment of the PHS 398 Modular Budget Form, pursuant to the instructions.

Updates to the NIH How to Apply – Application Guide will be published prior to the October 5, 2023, effective date. 


Please direct all inquiries to:

NIH Office of Policy for Extramural Research Administration
Division of Grant Systems Integration