September 11, 2020
Office of The Director, National Institutes of Health (OD)
The purpose of this notice is to provide guidance to the extramural community on the criteria that support direct charges for Personal Protective Equipment (PPE) to NIH grants. This guidance applies to all applicants and recipients of NIH grants conducting clinical trials (CT) and clinical research (CR) as defined in the NIH Grants Policy Statement (GPS) section 1.2. This guidance does not apply to grants nor cooperative agreements that are not conducting clinical trials/clinical research.
NIH has received many inquiries from recipients regarding their ability to direct charge PPE costs to their CT and CR awards. These requests for voluminous amounts of PPE as a direct cost have led to concerns that indirect costs will be disproportionate to the actual administrative burden associated with the high cost of these PPE purchases.
As a result, NIH is providing the following criteria to applicants/recipients with respect to when it is appropriate to direct charge PPE costs in order to meet the needs of CT and CR awards. As outlined in the NIH GPS 8.1.1, recipients must ensure that costs charged to awards are consistently applied regardless of the source of funds.
Division of Grants Policy
Office of Policy for Extramural Research Administration
Office of Extramural Research