Notice Number: NOT-OD-19-111
Release Date: June 7, 2019
OFFICE OF THE DIRECTOR, NATIONAL INSTITUTES OF HEALTH (OD)
All Federal agencies are required by 31 U.S.C. §1552(a) to close fixed year appropriation accounts and cancel any remaining balances by September 30 of the fifth fiscal year after the year of availability. This Notice reminds all NIH recipients who received grant funding from NIH in Fiscal Year (FY) 2014 (10/1/2013 - 9/30/2014) that the deadline to report disbursements from 2014 awards made with annual appropriations is June 30, 2019. In order to ensure that all disbursements can be reported on the June 30, 2019 quarterly cash transaction report, recipients should not drawdown FY 2014 funds after June 30. FY 2014 expenditures cannot be reported on the September 30 quarterly cash transaction report.
On September 30, 2019, funds awarded with a 2014 annual appropriation will cancel and will no longer be available to the recipient organization or to the NIH. After that date, recipients will not be able to access FY2014 funds for any reason (program expenditures, obligations, or payment requests).
This provision limits the availability of funds for carryover. It may also limit or eliminate the authority to extend the budget period on a multi-year funded award. A multi-year funded award is an award that is funded in full at the start of the project period from a single fiscal year appropriation. The project period and the budget period are the same in a multi-year funded (MYF) award and are longer than one year.
Recipients may contact their Payment Management System (PMS) liaison accountant for questions regarding viewing award authorizations in PMS, drawing funds, or reporting expenditures in the PMS Federal Financial Report-Cash Transaction Report.
Information about the PMS can be found at https://pms.psc.gov/. Detailed information specifically about Cancelled Awards and what steps grantees should take to ensure that all disbursements are correctly reported can be found at https://pms.psc.gov/grant-recipients/cancelled-awards.html
Please direct all inquiries to:
Office of Policy for Extramural Research Administration (OPERA)
Division of Grants Policy