NIH Reminds Recipients to Submit Complete, Timely and Accurate Progress and Financial Reports

Notice Number: NOT-OD-17-074

Key Dates
Release Date: June 5, 2017

Related Announcements
None

Issued by
National Institutes of Health (NIH)

Purpose

This Notice reminds NIH recipients about their responsibilities and the requirement to submit complete, timely and accurate progress and financial reports to the NIH which is a term and condition of all NIH awards.

Policy

NIH award recipients have a responsibility to submit complete, timely and accurate progress and financial reports as required by the NIH Grants Policy Statement, a term and condition of all NIH grant awards.  A summary of required progress and financial reports, including due dates for their submission, is provided below:

Research Performance Progress Report (RPPR):   Progress reports document grantee recipient accomplishments and compliance with terms of award.  Progress reports usually are required annually as part of the non-competing continuation award process and are submitted through the eRA Commons RPPR module.  For awards under Streamlined Non-Competing Award Process (SNAP), progress reports are due the 15th of the month preceding the month in which the budget period ends (e.g., if the budget period ends 11/30, the due date is 10/15). If the 15th falls on a weekend or Federal holiday, the due date is automatically extended to the next business day. Non-SNAP RPPRs are due approximately 60 days before the next budget period start date. Multi-year funded (MYF) RPPRs are due annually on or before the anniversary of the budget/project period start date of the award. 
Recipients may run a list of progress reports that are listed as “due” within the next 4 months for a selected recipient institution at https://public.era.nih.gov/chl/public/search/progressReportByIpf.era.    

Financial Expenditure Report - Federal Financial Report (FFR):  Reports of expenditures are required as documentation of the financial status of grants according to the official accounting records of the recipient organization.  Financial expenditure reports (domestic and foreign) are submitted using the electronic FFR system located in eRA Commons.  Except for awards under SNAP and awards that require more frequent reporting, the FFR is required on an annual basis. When required on an annual basis for non-SNAP awards, the report must be submitted for each budget period no later than 90 days after the end of the calendar quarter in which the budget period ended.  The reporting period for an annual FFR will be that of the budget period for that particular grant; however, the actual submission date is based on the calendar quarter. 
Recipients may run a list of FFRs that are due by accessing the Search for Federal Financial Report (FFR) screen within the eRA Commons FFR Module. 

Additional information about NIH reporting requirements described above can be found in the NIH Grants Policy Statement under section 8.4 Monitoring and 8.6.1 Final Federal Financial Report at https://grants.nih.gov/policy/nihgps/index.htm.  

Additional information on the eRA Commons Modules, User Guide, and documentation for submitting progress and financial reports is available at https://era.nih.gov/modules_user-guides_documentation.cfm.  

Compliance Reminder: 

Failure to submit complete and accurate progress and financial reports may affect future funding to the organization and may result in a delay of continued support.

Inquiries

Please direct all inquiries to:

Division of Grants Compliance and Oversight
Office of Policy for Extramural Research Administration
Telephone: 301-435-0949
Email: grantscompliance@od.nih.gov