Notice Number: NOT-OD-16-143

Key Dates
Release Date: September 8, 2016

Issued by
National Institutes of Health (NIH)

Purpose

Applications submitted to the NIH can be rejected by the Authorized Organization Representative (AOR), usually the Signing Official (SO), during the two business day viewing window that follows application submission. After that time, the submission process is complete, and an application must be withdrawn in order to remove it from review and consideration for funding.

Applicant organizations are now able to submit requests to withdraw a processed application after the two day viewing window has passed using the eRA Commons Prior Approval module. The request can be submitted electronically by an AOR/SO from within the Electronic Research Administration’s (eRA) Commons, navigating from the Prior Approval tab on the landing page.

The Center for Scientific Review’s Division of Receipt and Referral (DRR) will review and act on all withdrawal requests. Applicants can follow the status of their application in the eRA Commons. Applicants will see a status of "Withdrawn" if DRR approves the withdrawal request. In addition, the AOR/SO will be able to track all requests for their organization in the "Search for Request" screen.

Submission of application withdrawal requests through the eRA Commons is optional. Applicant organizations may still withdraw applications by contacting DRR directly: a letter with ink signature from the AOR/SO may be sent via e-mail attachment to the e-mail address listed below.

Instructions for how to use this new system can be found in the Prior Approval User Guide.

Inquiries

Please direct all process-related inquiries to:

Division of Receipt and Referral
Center for Scientific Review
Telephone: 301-435-0715
Email: [email protected]

Please direct all technical-related inquiries to:

eRA Service Desk
Telephone: 1-866-504-9552