Notice Number: NOT-OD-15-091

Key Dates
Release Date: May 25, 2015

Issued by
National Institutes of Health (NIH)

Purpose

This Notice clarifies which publications should be included in progress reports and renewal applications for institutional training, career development, and related awards.

Background

Since 2008, compliance with the NIH public access policy has been a statutory requirement and a term and condition of all grants, cooperative agreements and contracts. A fundamental premise of NIH’s public access policy is that awardees are responsible for ensuring that papers directly resulting from their funding award are made accessible to the public on PubMed Central. When awardees list a paper in the progress report publication list of an RPPR or a renewal application, they are claiming that the publication directly arises from that award and the awardee is responsible for the public access compliance of the listed publications. This notice clarifies which papers directly arise from institutional training, career development, and related awards to reduce the burden of unnecessary reporting.

Guidance for Reporting Publications for Institutional Training, Career Development, and Related Awards

This guidance applies to the following activity codes: T15, T32, TL1, T34, TL4, T35, T90, R25, RL5, R90, RL9, K12, KM1, KL2, D43, D71, DP7, U2R, and U45.

• Trainee, scholar, and participant publications must be reported in section C.1 of the RPPR if:
1. the publication was accepted for publication or published during the reporting period; and
2. the publication resulted from work conducted while the individual was supported by the award (i.e., receiving a stipend or salary from the award).
• Publications resulting from work conducted while not actively supported by the institutional training, career development, or related award should not be reported in section C.1.

General Reminders

• Awardees are responsible for ensuring publications are deposited into the NIHMS upon acceptance for publication.
• Authors can use the Applicability & Submission Method Wizard (http://publicaccess.nih.gov/determine-applicability.htm) to learn how to bring their publication into compliance and report it to NIH.
• Investigators, authors and delegates can track public access compliance in My Bibliography (http://www.ncbi.nlm.nih.gov/myncbi/). Program Directors/Principal Investigators may wish to track publications they do not author in the collection Other Citations (see the My Bibliography FAQ for more instructions). Other Citations is especially helpful for managing institutional training grants and complex awards.
• NIH recommends investigators or their delegates check the public access compliance of all the papers directly arising from their award at least once a quarter.

Inquiries

Please direct all inquiries to:

Office of Extramural Research (OER)
Email: [email protected]