Correction to Application Guide Instructions for Subawards Not Active in All Budget Periods of the Prime Applicant

Notice Number: NOT-OD-15-073

Key Dates
Release Date: February 26, 2015

Related Announcements

Issued by
National Institutes of Health (NIH)


This Notice informs the community of a correction to the General Application Guide SF424 (R&R) - Forms Version C instructions related to preparing R&R Budget forms for subaward budgets which are not active for all periods of the prime budget.

The guidance found under "Submitting Subaward Budgets that are not Active for all Periods of the Prime Grant" in section "4.8 Special Instructions for Preparing Applications with a Subaward/Consortium" no longer aligns with our system processing. That section should be replaced in its entirety with the following:

Submitting Subaward Budgets That Are Not Active for All Periods of the Prime Grant
Complete all budget periods in the R&R Budget form for your subaward budgets, aligning the budget period numbers, start dates and end dates with the budget periods of the prime grant.

Example: The prime fills out an R&R Budget form with the following periods:

  • period 1 - Jan 1, 2016 Dec 31, 2016
  • period 2 - Jan 1, 2017 Dec 31, 2017
  • period 3 - Jan 1, 2018 Dec 31, 2018
  • period 4 - Jan 1, 2019 Dec 31, 2019
  • period 5 - Jan 1, 2020 Dec 31, 2020

The budget period numbers and dates should be the same in the R&R Budget forms for the subawards.

The R&R Budget forms do not allow for "empty" budget periods. They include several required fields which must be completed (even for inactive periods) in order to successfully submit.

Provide the following information for inactive budget periods:

  • Organization DUNS
  • Budget Type = Subaward/Consortium
  • Budget Period Start/End Dates (align with budget periods and dates of the prime budget)
  • In section A: Senior/Key Person, provide a single entry including the following:
  • PD/PI or subaward lead First and Last names
  • Project Role (may default to PD/PI; can be adjusted as needed)
  • Calendar Months = .01 (smallest amount effort allowed in the field)
  • Requested Salary = $0
  • Fringe Benefits = $0
  • Explanation of the inactive budget periods in the budget justification

The next iteration of the General Application Guide SF424 (R&R) - Forms Version C will include the correction.


Please direct all inquiries to:

NIH Grants Information
Email: (preferred method of contact)
Telephone: 301-945-7573