Updated Forms and Instruction Clarification for Re-entry (PA-12-150) and Diversity (PA-12-149) Administrative Supplements

Notice Number: NOT-OD-14-118

Key Dates
Release Date: August 11, 2014

Related Announcements


Issued by
National Institutes of Health (NIH)


This Notice informs the community of application form and instruction changes impacting PA-12-149 "Research Supplements to Promote Diversity in Health-Related Research (Admin Supp)" and PA-12-150 "Research Supplements to Promote Re-Entry into Biomedical and Behavioral Research Careers (Admin Supp)".

Updated Application Forms Now Available
NIH periodically updates grant application forms in order to remain current with the most recent form sets available through Grants.gov and approved by the Office of Management and Budget. NIH refers to the most recent form set as version 'C'.

Although most administrative supplement Funding Opportunity Announcements (FOAs) transitioned to updated 'C' forms earlier this year (NOT-OD-14-044), these FOAs had remained on the older 'B' forms. Updated application forms are now available for these FOAs, as well.

Applicants should use the 'C' forms and application guide instructions for new administrative supplement requests to these FOAs going forward. Applicants that are in the process of preparing an application using the 'B' forms can complete the process without having to start over with 'C' forms (i.e., NIH will continue to accept submissions using the B forms until these FOAs expire). Any new application downloads should use the 'C' forms.

Applicants can distinguish the new forms from the old by selecting forms with Competition IDs ending in '-C' (e.g., ADMINSUPP-RESEARCH-C) when downloading form packages from Grants.gov.

FOA Instruction Text Change
While NIH is accepting competing multi-project applications electronically, the capability to support electronically submitted administrative supplements for these grants is still under development. Until that capability is completed and announced, electronic submission options are not available for multi-project activity codes. Please follow the revised FOA instructions noted below.

Part 2. Section IV.2. Content and Form of Application Submission
Method of Submission

Original FOA Text:

'The process for submitting an application varies depending on whether the activity code of the parent award requires electronic submission (as of the submission date of the supplement application). Visit the list of Activity Codes Processed Electronically by eRA to determine if the activity code of the parent award has transitioned to electronic submission.'

Revised FOA Text:

'Electronic submission of requests for administrative supplements is only available for single-project activity codes for which competing applications are submitted electronically. Visit the list of Activity Codes Processed Electronically for NIH and Partner Agencies to determine if the single-project activity code of the parent award has transitioned to electronic submission. Submission of requests for administrative supplements for all other activity codes must use paper.'

All other aspects of the FOAs remain the same.


Please direct all inquiries to:

NIH Grants Info
Telephone: 301-945-7573
Email: GrantsInfo@nih.gov