Notice of Changes to Payment Management System Registration Procedures for NIH Foreign Grantees

Notice Number: NOT-OD-13-019

Key Dates
Release Date: January 9, 2013

Issued by
National Institutes of Health (NIH)

Related Announcements


This Notice revises the required documentation for registration in the Payment Management System (PMS) for foreign grantees announced in NOT-OD-12-139. All other policies and processes announced in NOT-OD-12-139 for awards to foreign grantees remain unchanged.

Process for PMS Registration for Foreign Grantees to be Paid through the Payment Management System

Foreign grantees must submit required forms to PMS after an award is issued. The required forms are: 1) “PMS/FFR User Form [NIH International Grantee Only]", complete one form for each PMS user and 2) “Grantee Banking Information [HHS International Grantee Only]” complete one form for each organization.

To complete the “Grantee Banking Information [HHS International Grantee Only]”:

Section one: must be completed by the grantee. Grantee should use the Organization’s Name and Employee Identification Number (EIN) as reflected on the NoA.

Section two: Government Agency Name is DHHS/DPM and the address is
Post Office Box 6021, Rockville, MD 20852

Section three: completed by financial institution

Follow the instructions for completing the international bank letter. The sample international bank letter is included with the information under the link "Grantee Banking Information [HHS International Grantee Only]". All international grantees are required to complete the International Bank Letter whether they have an international bank account or a US bank account.

To complete the “PMS/FFR User Form [NIH International Grantee Only]":

Item one: the grantee must use the Organization Name as reflected on the NoA.

Item two: If the grantee does not have an established PMS Payee Identification Number (PIN), enter the EIN from the NoA.

Item three: provide information on the individual who requires access to PMS.

Item four: the grantee should select “Payment Requests and Inquiries.”

Item five: signature of authorized representative

Completed forms with original signatures must be returned to PMS:

Express Mail:
U. S. Department of Health & Human Services
PSC/FMS/Division of Payment Management
7700 Wisconsin Avenue Suite 10104
Bethesda, Maryland 20814

Regular Mail:
U.S. Department of Health & Human Services
PSC/FMS/Division of Payment Management
Post Office Box 6021
Rockville, Maryland 20852

PMS will send a New Grantee Letter via email, this letter will contain your organization's payee account number, instructions for using the PMS and a user name and temporary password for the individual.

The grantee must request funds electronically through PMS;
Funds are delivered via Electronic Funds Transfer (EFT).

Payment can be requested as often as needed, but must be for reimbursement or immediate disbursements (within three days of receipt).

Questions regarding forms should be directed to Raynette Robinson at 301-492-4938 or

Questions regarding drawdowns may be directed to the ONE DHHS Helpdesk for PMS Support at 877- 614-5533, via email to or by accessing the self-help web portal at


Please direct policy inquiries to:

Division of Grants Policy
Office of Policy for Extramural Research Administration
National Institutes of Health
6705 Rockledge Drive, Suite 350
Bethesda, MD  20892
Telephone: (301) 435-0938
Fax: (301) 435-3059