Notice Number: NOT-OD-09-088
Release Date: May 5, 2009
National Institutes of Health (NIH), (http://www.nih.gov)
This notice is to advise applicants of a new business process for documenting changes in scope for proposed research projects. These changes can result from applicant discussions with NIH grants management or program staff and require that the applicant provide NIH with updated Project Summary/Abstract, Specific Aims, and/or Public Health Relevance sections. For example, some grant applications will require reductions in scope in order to be accomplished in the 2 years or less required by the Recovery Act, thus requiring modifications to the Project Summary/Abstract, Specific Aims, and/or Public Health Relevance sections.
Effective for all Project Summary/Abstract, Specific Aims, and/or Public Health Relevance sections revised after the publication date of this notice, this new business process will facilitate accurate storage of the revised information, and allow the data to be analyzed and accurately reported to the public.
When requested by NIH, PD/PIs and applicant organization officials should discuss potential changes in scope with NIH Program Officials and revise the Project Summary/Abstract, Specific Aims, and/or Public Health Relevance sections of their application as appropriate. Once all issues are resolved, applicants should e-mail a document with final versions of the revised sections to the IC-designated e-mail address (normally either a Program Official, Grants Management Official, or centralized e-mail box) as a single Microsoft Word or Adobe PDF (Portable Document Format) file. Be reminded that all revised application information submitted to the NIH must be approved by an Authorized Organizational Representative (AOR).
If submitting a PDF document, please be sure to create the PDF with appropriate software as NIH systems will not be able to read a scanned file. Faxed documents will not be accepted. A sample list of PDF generator software is available at http://grants.gov/help/download_software.jsp#pdf_conversion_programs to help applicants save their documents as PDFs, many of which are free or inexpensive. NIH does not endorse any particular software.
The three headings listed below must be included in the document that is submitted even if a particular section had no changes from the previous submission. If there are no changes for a section include the header but leave the text area blank to ensure appropriate processing of this information by NIH’s electronic systems. A template for providing this information can be found at http://grants.nih.gov/grants/funding/424/SF424_RR_Guide_ModifiedScopeTemplate.doc and http://grants.nih.gov/grants/funding/424/SF424_RR_Guide_ModifiedScopeTemplate.pdf.
Questions concerning this Notice should be referred to GrantsInfo@mail.nih.gov