NOT-OD-03-029: REMINDER TO APPLICANTS ABOUT REQUIREMENT TO SUBMIT COMPLETE AND UP-TO-DATE OTHER SUPPORT INFORMATION

Department of Health
and Human Services (HHS)
NIH... Turning Discovery Into Health^®

REMINDER TO APPLICANTS ABOUT REQUIREMENT TO SUBMIT COMPLETE AND UP-TO-DATE
OTHER SUPPORT INFORMATION

RELEASE DATE:  February 13, 2003

NOTICE: NOT-OD-03-029  

Update: The following update relating to this announcement has been issued:
September 13, 2010  - See Notice NOT-OD-10-120 Revised Policy on Applicant Institution Responsibilities for 
Ensuring Just-in-Time Submissions are Accurate and Current Up to the Time of Award.

National Institutes of Health (NIH)

NIH requires submission of complete and up-to-date "other support" 
information before an award can be made. Other support includes all 
financial resources, whether Federal, non-Federal, commercial or 
institutional, available in direct support of an individual's research 
endeavors, including but not limited to research grants, cooperative 
agreements, contracts, and/or institutional awards. Training awards, 
prizes, or gifts are not included.  Applicants should not include 
information on other support in the PHS 398 competitive grant 
application submission, but should be prepared to follow "just-in-time" 
procedures to submit current other support information upon the request 
of  NIH Institute/Center staff when the application is under 
consideration for funding. Grantees must also report any changes in 
other support as a part of the annual progress report.  

Information on other support assists awarding agency staff in the 
identification and resolution of potential overlap of support. Overlap, 
whether scientific, budgetary, or commitment of an individual's effort 
greater than 100 percent, is not permitted. The goals in identifying 
and eliminating overlap are to ensure that sufficient and appropriate 
levels of effort are committed to the project; that there is no 
duplication of funding for scientific aims, specific budgetary items, 
or an individual's level of effort; and only funds necessary to the 
conduct of the approved project are included in the award. Budgetary 
overlap occurs when duplicate or equivalent budgetary items (e.g., 
equipment, salary) are requested in an application but are already 
provided for by another source. 

Commitment overlap occurs when a person's time commitment exceeds 100 
percent, whether or not salary support is requested in the application. 
While information on other support is only requested for key personnel 
(excluding consultants), no individuals on the project may have 
commitments in excess of 100 percent.  

Scientific Overlap occurs when: (1) substantially the same research is 
proposed in more than one application or is submitted to two or more 
different funding sources for review and funding consideration, or (2) 
a specific research objective and the research design for accomplishing 
that objective are the same or closely related in two or more 
applications or awards, regardless of the funding source. 

The Institute/Center scientific program and grants management staff 
review other support information prior to award. Resolution of overlap 
occurs at the time of award in conjunction with applicant institution 
officials, the principal investigator, and awarding agency staff.  NIH 
staff continue to monitor changes to other support information 
throughout the project as part of the annual progress reviews.
Weekly TOC for this Announcement
NIH Funding Opportunities and Notices